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Table of ContentsCompressing or Reducing a File- PC Users1Using & Uploading images4Compressing or Reducing a File- Mac Users 5Using & Uploading images 8Other options9Compressing or Reducing a File Size - Windows PC usersDue to file size limits, you will want to make sure all documents you upload are as compressed as possible. Files greater than 10MB in size cannot be uploaded. In the team file sharing area the total size limit is 50MB for the team.Check the file size as follows:Right click the file and choose?Properties?from the right click menu.File size is on the?General?tab. The exact location varies depending on the version of Windows.Microsoft Word and PowerPoint 2008 Documents:If your file is greater than 10MB and contains images, there are two steps you can take to reduce the image size:Make the image press the image.Making Images SmallerRight click on the image and select?Size?from the right click menu.Select the?Size?tab.In the?Size and rotate?field, adjust the?Height?or?Width?options. Make sure to select?"Lock aspect ratio"?to adjust one setting and have the other auto adjust.Select?Close?to finish sizing the press the Image File SizeIn Microsoft Word, select on the image you want to compress.Select?Picture Tools?located on the Word menu.Select?Compress Pictures?on the?Picture Tools?menu.In the?Compress Pictures?dialog box, check the?Apply to selected pictures only?checkbox (if you are only resizing one picture).?Select?OK. You have finished compressing your image.PowerPoint version 2007:In PowerPoint, select the image you want to compress.Select?Picture Tools?located above the menu bar.Select?Compress Pictures?on the Picture Tools menu.In the Compress Pictures dialog box, select the?Options?button.In the Options dialog box, make sure the following are checked:·?Automatically perform basic compression on save·?Delete cropped areas of picturesUnder?Target output?select the appropriate option.Select?OK. You are finished compressing your presentation.PowerPoint versions prior to 2007:Open the PowerPoint presentation.Select?File?and then?Save As.In the Save As dialog box, select the?Tools?dropdown menu.Select?Compress Pictures.Select?All Pictures in document.Select?Web/Screen.Select?Compress pictures?and?Delete cropped areas of pictures.Select?OK.?You are finished compressing your presentation.Using and Uploading Images & PhotosMany images and photos start out with large file sizes, making it necessary to compress them before using in a document. Microsoft provides a free tool for this called the?Image Resizer?that is available for download at Resizer?is very easy to use following these steps:Open the folder where your pictures are stored.Right-click on a picture that you want to resize and select the?Resize Pictures?option.In the?Resize Pictures?dialog box, select what size (small will work for most of your needs) you want your photo to be and then select?OK. The original photo will still be available, but a resized version will also be available.For more information about the?Image Resizer, please visit Extension Types:For those of you who are a little more technology savvy we have included more information on file extension types for images.BMP?(Microsoft Windows Bitmap): Bitmap (BMP) is the standard Microsoft Windows raster file format that has no compression rate. Normally, it is not a very efficient format because it is not compressed, which makes it unsuitable for online use and increases the size of source PowerPoint files considerably.GIF?(Graphics Interchange Format): If the image has fewer than 256 colours, GIF can render the image exactly. When the image contains many colours, the software that creates the GIF approximates the colours with the limited palette of 256 colours available. GIF is a very popular format due to its ability to animate using multiple layers and its support for transparency.JPEG?(Joint Photographic Experts Group): JPG or JPEG works best for images with lots of subtle colour variations, such as a photograph. It is not so suitable for graphics with areas of continuous colour. It does not work so well on non-realistic images, such as cartoons or line drawings. It can contain millions of colours, but it does not support transparency. If you have any kind of image that has smooth, shaded transitions, in most cases JPEG is a better choice than GIF.PNG?(Portable Network Graphics): PNG uses a lossless compression method (i.e., no degradation of image quality) like GIF. It has two formats, PNG-8, which supports up to 256 colours, and PNG-24, which supports millions of colours. PNG is of principal value if you have an image with large areas of exactly uniform colour, but that contains more than 256 pressing or Reducing a File Size – Macintosh OS X usersDue to file size limits, you will want to make sure all documents you upload are as compressed as possible. Files greater than 10MB cannot be uploaded.? In the team file sharing area the limit is 50MB for the team.Check the file size as follows:Option 1Control click the file and select?Get Info.Once this window opens, go to?size?under the?General?section.Option 2Go to the Apple toolbar and select?File.Go to?Get?Info.Once this window opens, go to?Size?under the?General?section.Microsoft Word Documents (2008)If your file is greater than 10MB and contains images, you can make your images smaller in Word.Making an Image SmallerGo to the?Format?menu and select?Picture?at the bottom of the menu.Select the?Size?tab.center43624500In the?Size and rotate?field, adjust the?Height?or?Width?options. Generally, you only need to adjust one setting and the other will auto adjust.???? ??????Select?OK?to finish sizing the image.PowerPoint PresentationsPowerPoint version 2007In PowerPoint, select the image you want to compress.Select?Picture Tools?located above the menu barSelect?Compress Pictures?on the Picture Tools menu.In the Compress Pictures dialog box, select the?Options?button.In the Options dialog box, make sure the following are checked:·?Automatically perform basic compression on save·?Delete cropped areas of picturesUnder?Target output?select the appropriate option.Select?OK. You are finished compressing your presentation.PowerPoint versions prior to 2007Open the PowerPoint presentation.Select?File?and then?Save As.In the Save As dialog box, select the?Tools?dropdown menu.Select?Compress Pictures.Select?All Pictures in document.Select?Web/Screen.Select?Compress pictures?and?Delete cropped areas of pictures.Select?OK.?You are finished compressing your presentation.Using and Uploading Images & PhotosMany images and photos start out with large file sizes, making it necessary to compress them before using in a document. Mac OS X provides?iPhoto, which has the tools necessary to complete this task.To resize an image in?iPhoto:Open?iPhoto?from your Applications folder.Go to the?File Menu?and select?Import to Library.Use the Import dialog box to choose your image and select?Import.Go to the?File Menu?and select?Export.In the Export dialog box, select the?Scale images no larger than:?option on the left and enter in the dimensions you want your image to be exported as.Select?Export?and use the Save As dialog box to select the file name and destination you wish to save to.Select?OK.?Your image has been resized.Other options if you need to compress, save/store your file to make it available for others, consider using these online tools: Type of file/media Sites Video and audio: YouTube, TeacherTube, VimeoImages: Photoshop Express, Flickr, Picasa, Piknic, Audio Audacity (editing and compression only): Sound cloud, YouTube and other video sites (see above) Word Documents: Google Docs, Dropbox, Blogs and Wikis PowerPoint slides / presentations: Slideshare, Google Docs Document storage Google Docs, Dropbox ................
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