Creating a MS Word File Using the PhysicsArticle



A Microsoft Word Style Sheet for Physics Research Papers

J.M. Finn*†

Department of Physics, College of William and Mary,

Williamsburg, VA 23188

(Dated August 20, 2003)

An article usually includes an abstract, such as this one, a concise summary of the work covered at length in the main body of the article. It is used for secondary publications and for information retrieval purposes. This document is a template file, for use with MS Word, designed to meet Charles Center requirements for senior theses.

[first-level heading]: InTroduction

(Line-break was forced with a shift-return)

This document demonstrates the use of a template file for MS Word that provides a style similar to a (single column) APS article style sheet. The page setup and margins are adjusted to meet Charles Center guidelines for senior theses. To prepare a thesis document for submission you will need to change the line spacing to double-space and add a title page. To prepare a document with a consistent style, you should avoid adding any idiosyncratic user defined fonts or text decorations. Stick to the built-in styles, wherever possible. The references made here to items on the Microsoft Word menu bar is to the layout on my copy of Word (Office X for Mac OSX). The layout differs with version and platform.

This style sheet is meant as a guideline, you might want to put the abstract on a separate page, for example, or use a two-column layout. If you are serious about submitting your article for publication, you will want to invest in learning to use LaTeX, which is the layout language of choice used by all the APS journals. I am preparing a separate handout for LaTeX users.

[Second level heading]: How to use this template

To use this template, put a copy in your word template folder, this should aready contain a default template called normal.dot. When you create a new document, go to the Templates and Add-Ins item on the Tools menu, select attach…, then choose Physics_Article.dot from the file list.

Formatting

The built in paragraph styles are based on the Normal style which is defined as {Times, 12pt, justified, single-spacing, indent first line by 0.25”} if you don’t have the Times font installed on your computer change this to Times New Roman. The predefined heading styles, Section, SubSection, and SubSubSection are based on the MS styles Heading 1, 2, and 3, respectively, and are numbered and centered.

Third level Headings: References and Footnotes

Reference citations are endnotes that go at the end of the document. They are numbered consecutively, in order of initial citation. The style varies from journal to journal. Here are references to two classic papers [[i], [ii]]. Note that the reference numbers are in-line and enclosed in square brackets (at present, you will have to put in the brackets by hand.) To create an endnote, choose the footnote… item on the insert menu, then choose endnote and auto-number options in the pop-up menu.

Supplemental information about the authors, such as email addresses or alternate affiliations are put in footnotes that go at the bottom of the page, and marked with special symbols; see the examples.

Math and Equations

Display equations should be centered and numbered consecutively as shown in Eq. (1). Here I have created a 6-in-wide, two-column table, centered the equation in the left-hand column, and right-aligned the number in the right-hand column. The table borders are hidden so it appears as if the equation is free-floating. Awkward, but it works.

|[pic] |(1) |

To continue a paragraph after an equation, delete the carriage return.

Tables and Figures

Table I shows a simple three-column table with appended footnotes. The figure caption is encapsulated with the table, as a top row spanning the width of the table.

|TABLE I: A 4-in wide table with 3 columns. The left column is left-aligned, the |

|center column is centered, and the right column is right-aligned. |

|Lefta |Centeredb |Right |

|1 |2 |3 |

|10 |20 |30 |

|100 |200 |300 |

|a) Note a. |

|b) Note b. |

Figures can be done in the same way. One creates a two-row table, centering the figure into the top row and the caption below it, as shown in Figure 1.

|[pic] |

|FIGURE 1. Q2 = 1.15 (GeV/c)2 asymmetry data as a function of the spin precession |

|angle (. |

Acknowledgements

I used the Revtex4 LaTeX article style template as a model for this document.

Appendices

If there is only one appendix the letter A should not appear.

More on Appendices

Note the equation numbering of equations in the appendices,

|[pic] |(B1) |

* Undergraduate Research Coordinator

† Electronic address: finn@physics.wm.edu

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[[i]] R. P. Feynman, Physics. Rev. 94, 262 (1954).

[[ii]] A. Einstein, B. Podolsky, and N. Rosen, Physics. Rev. 47, 777 (1935).

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