Section 1 - Bidder’s general business details



TENDER RESPONSE(Please provide information against each requirement, additional rows can be inserted for all questions as necessary)ESSENTIAL CRITERIAIn order to qualify as a bidder you must be able to answer ‘Yes’ against all of the Essential Criteria. After passing the essential criteria you will be scored against Capability and Commercial criteria. Do you have a legitimate business/official address OR are you registered for trading or tax purposes with the authorities : Yes/ No (Provide Evidence for all the required documentation with validity Stamps)Do you agree to comply with our standard policies and procedures as stated in RFQ or Invitation to Tender (ITT) document : Yes/No (Provide the Signed Copy of the Attached Polices)Do you confirm that you are not any prohibited parties or on Government blacklists : Yes/ NoSection 1 - Bidder’s general business detailsGeneral informationOrganisation Name: Contact Name: Phone: Fax: Email: Parent company (if applicable):Principle Address:Registered Address:Payment Address:Registration number: Tax number: Legal status ( Sole Proprietor /Partnership/Company) :Year of registration: Annual Turnover:Please provide details of the type of your organisation (manufacturer, distributor, etc):Please provide details of the primary products/services of your organisation:Please list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children:NameJob titleRole for Save the Children accountDirect telephone numberEmail addressPlease detail what your insurance cover provides and what the maximum value is ( if any) : CAPABILITY CRITERIAQuality /Service (25 %)Capacity (30 %) Coverage (5%)COMMERCIAL CRITERIA Cost factor-pricing (40 %)Section 2: Bidder capacityDetail the product you are intending to supply with any variations/notes to the specification if your product differs.Product Indicate which products you are bidding forAs per the specification? Please list any variations/notes to specificationYes / NoYes / NoYes / NoYes / NoYes / NoYes / NoYes / NoYes / NoPlease detail the location and average volumes of product stocks you currently hold (both at production facilities and at additional warehousing facilities). ProductStock location(s)QuantityFor the following order volumes please confirm your capacity to supply and lead times: ProductExample order volume / Specific order volume Capacity to produce (Y/N)Lead time to goods readiness / Delivery date Provide you previous experience in required supplies and services with SCI or Any other Humanitarian Organization operating in South Sudan. For evidence provide copy of the Purchase Order/ Contract for the each of their experience.What will be your lead time to deliver the requested services/supplies to the SCI warehouse?Can you provide warranties & Guaranties on your services / supplies you are offering? If Bidder can deliver Supplies/ Services to the agreed delivery locations. (Anywhere in South Sudan) Please explain which locations you can deliver and through which cost effective means of Transport. (All SCI South Sudan Locations are mentioned in Invitation to Tender “Introduction”) If the Bidder holds the requested Supplies with in their own warehouse. If Yes please provide below the address of your warehouses where you are holding your stocks.Can you provide previous 6 months bank statement? The statement should be for 2018 and for accounts with in South Sudan. If Bidder has been audited for the previous year? If Yes please provide the financial audit report for the previous year.Bidder has Bank account of the Quotation Currency in South Sudan & agree to be paid in CountryWhat quality standards does your organisation adhere to e.g. ISO? Please provide details of at least 2 client references which Save the Children may contact (preferably NGOs):Client Organisation ContactPhone no.E-mail addressDetails of contractCOMMERCIAL CRITERIA Section 3: Commercial proposal (Pricing)Please indicate here the prices including taxes you are offering to Save the Children as part of this contract, including the currency. Please refer to specification for details of what must be included.Product SpecificationUnitCurrencyPriceAftershave litreUSD?Aprons/dust coats for saloon use with logosPieceUSD?Aprons, preferably red with white edges, thick cloth material or equivalent.PieceUSD?Baby Oil BottleUSD?Bar soap (Carton of 25 bars) white or Blue,CartonUSD?Basins thick plastic material of (50L Capacity)PieceUSD?Bed sheets, 100% cotton, for 5 x 6 bed, plane with pillow casespairsUSD?Bed sheets, 100% cotton, for single 4 x 6 bed, plane with pillow casespairsUSD?Bed sheets, 100%cotton, for 6 x 6 bed, plane with pillow casespairsUSD?Bed sheets with ( pair of sheets size 1.6m x2.1m , colour prints , 100% cotton) with 2 matching pillow casespairsUSD?Bee handling maskPiecesUSD?Bee Hive Honeycomb Frame Lifter Capture GripPiecesUSD?Bee Hive Tool PiecesUSD?Bee manipulation hand glovesPAIRUSD?Bee Smoker PiecesUSD?Beekeeping Gloves, Plastic CoatingPairsUSD?Beekeeping hivesPiecesUSD?Bib, Baby piecesUSD?Bin Bag, Plastic BagUSD?Board games-Ludo, Large size plastic board foldablepiecesUSD?Board games-Ludo, small plastic board foldablepiecesUSD?Broach piecesUSD?Brooms, hard brush with wooden handle for sweepingpiecesUSD?Bucket , lid (no tap), 14LpiecesUSD?Bucket , lid with tap, 14LpiecesUSD?Bucket for cleaning using MopperpiecesUSD?Building block game for childrenSetUSD?Cash boxPiecesUSD?Cloth Bag, With Text piecesUSD?Comb piecesUSD?Cooking sticks (big size) for cooking using 140ltr Sauce panpiecesUSD?corner flags, for football field 7 inchpiecesUSD?Crocs Unisex, pairPairUSD?De-humidifier piecesUSD?Dettol 125g bathing soap, 1 pcpiecesUSD?Dettol liquid soap, 1.5L size, 1 bottleBottlesUSD?Dialux brightening/polishing pastepiecesUSD?Diaper (Nappy) 1.5kg-2.5kg: size 0SetUSDDiaper (Nappy) 2-5kg: size 1SetUSDDiaper (Nappy) 4-8kg: size 2SetUSDDiaper (Nappy) 6-10kg or 11kg: size 3SetUSDDiaper (Nappy) 9-14kg or 15kg: size 4SetUSDDiaper (Nappy) 10-15kg: size 4+ for higher absorbency overnightSetUSDDiaper (Nappy) 10-15kg: size 4+ for higher absorbency overnightSetUSDDiaper (Nappy) 11-16kg or 17kg: size 5SetUSDDiaper (Nappy) 12-17kg: size 5+ for a higher night-time absorbencySetUSDDiaper (Nappy) 13+kg or 15+kg: size 6SetUSDDiaper (Nappy) 15+kg: size 7SetUSDDigital timerPiecesUSD?Dispensary Tent, 27.5m2SetUSD?Doll made out of Cloth 1 pcpiecesUSD?Dressing Mirror PieceUSD?Drums, Empty, 200L PieceUSD?Eco-filterPieceUSD?Elastic bandPieceUSD?Electric Oven for CastingPieceUSD?Empty metallic drum 200L sizePieceUSD?Empty plastic tanks 200L sizePieceUSD?Empty sacks 50Kg sizePieceUSD?Family Tent, 16m2PieceUSD?Fishing HookPieceUSD?Fishing NetPieceUSD?Fishing TwinePieceUSD?Flip Flops (1 PAIR)PairsUSD?Fogging Machine PieceUSD?Football NetsPieceUSD?Football pumps with needlePieceUSD?Football, leather size 4PieceUSD?Football, leather size 5PieceUSD?Geometry Tool PieceUSD?Gloves, non-MedicalPairsUSD?Goldsmith materialsKitUSD?Gumboots(Size 37,38,39,40,41,42,43,44,450PairsUSD?Hair Bands PackUSD?Hair Clippers PieceUSD?Hair Dryer PieceUSD?Hair Straighteners PieceUSD?Hair Washing Sink with ChairPieceUSD?Hand SanitiserPieceUSD?Towels for saloon use-assorted sizes and coloursPieceUSD?Hand Towels 20cm x 45 cm or equivalentPieceUSD?Hand washing bucket with tape, 20L sizePieceUSD?Handle for scalpelPieceUSD?High Visibility VestPieceUSD?Hijab PieceUSD?Honey Centrifuge machinePieceUSD?Honey decanter tankPieceUSD?Honey production waxPieceUSD?Hygiene Kit (Sanitary pads Always-2 pkt, Dettol bathing soap 2pcs, Vaseline 150g, mirror 1 pc, Nail cutter big size 1 pc, cotton towel size 1m x 0.5m 1 pc, cotton handkerchief-1pc, plastic comb-1pc, tooth paste 120g-1pc, toothbrush with glass cover-1pc) KitUSD?Hygiene MaskpieceUSD?Insect / Pest Killer PieceUSD?Insect repellent PieceUSD?Jacket, Beekeeping PieceUSD?Kerosene Lamps PieceUSD?Kerosene Stoves PieceUSD?Learning charts (Animal, alphabet, and number charts)kitUSD?Lid, Jerry Can PieceUSD?Life Buoy PieceUSD?Light, portable PieceUSD?Long Soft Wood, 25 x 100 mm x 5.5 mm PieceUSD?Long Soft Wood, 50 x 150 mm x 5.5 mm PieceUSD?Long Soft Wood, 50 x 50 mm x 5.5 mm PieceUSD?Long Soft Wood, 50 x 75 mm x 5.5 mm PieceUSD?Master Beekeeping Suit PieceUSD?Mattresses, 4 x 6 bed size, Royal foam typePieceUSD?Mattresses, 5 x 6 bed size, Royal foam typePieceUSD?Mattresses, 6 x 6 bed size, Royal foam typePieceUSD?Mega Phones with 12 no’s with extra batteryPieceUSD?Metallic cupboard, with glass doors and partitions, lockablePieceUSD?Metallic cupboard, with metallic doors and partitions, lockablePieceUSD?Metallic Filing cabinet, lockablePieceUSD?Mobile Tent 1 person sizePieceUSD?Mobile Tent 2 people sizePieceUSD?Mobile Tent 3 people sizePieceUSD?Mobile Tent 4 people sizePieceUSD?Mopper, with soft cotton and wooden handlePieceUSD?Mosquito net, Circular - Circumference 1250 x Height 250 x Roof 65 cmsPieceUSD?Mosquito net, Rectangular - W160 x H150 x L180 cmsPieceUSD?Mosquito net, Rectangular - W160 x H150 x L180 cmsPieceUSD?Mosquito net, Rectangular - W130 x H150 x L180 cmsPieceUSD?Mosquito net, Rectangular - W190 x H150 x L180 cmsPieceUSD?Mosquito net, Rectangular - W190 x H150 x L180 cmsPieceUSD?Motorcyclist Suit piecesUSD?Multi-purpose tent, heavy duty, 45m2PieceUSD?Multi-purpose tent, medium duty, 45m2PieceUSD?Overalls PieceUSD?Panties, cotton assorted sizes for boys, 1 pcPieceUSD?Panties, cotton assorted sizes for girls, 1pcPieceUSD?Paper Towel Dispenser PieceUSD?Paste for GoldsmithingPieceUSD?Perforated TubePieceUSD?Plastic BarrelsPieceUSD?Plastic cars for childrenPieceUSD?Plastic chairs big sizePieceUSD?Plastic chairs for children/Nursery Kids sizePieceUSD?Plastic doll, 1 pcPieceUSD?Plastic Drinking cups plus saucerPieceUSD?Plastic Drums (100 Ltr)PieceUSD?Plastic Jugs, 1.5L sizePieceUSD?Plastic Jugs, 2L sizePieceUSD?Plastic Jugs, 3L sizePieceUSD?Plastic Pallet 1.2m x 1.2mPieceUSD?Plastic Sheeting, HDPE 4mx6m (bands & eyelets)PieceUSD?Plastic Sheeting, HDPE 4mx6m (bands & eyelets)(deprecated) PieceUSD?Plastic Sheeting, HDPE 4mx6m (eyelets only) PieceUSD?Plastic Sheeting, HDPE 4mx6m (eyelets only)(deprecated) PieceUSD?Plastic Sheeting, HDPE roll 4m x 60m (bands & eyelets) PieceUSD?Plastic Sheeting, HDPE roll 4m x 60m (bands & eyelets) PieceUSD?Plastic Sheeting, HDPE roll 4m x 60m (eyelets only) PieceUSD?Plastic Sheeting, HDPE roll 4m x 60m (eyelets only) PieceUSD?Plastic tables, square, big size with detachable stands PieceUSD?Plastic Tables, square, Medium size with fixed stands PieceUSD?Plastic water bottles PieceUSD?Polishing box PieceUSD?Polishing Motor PieceUSD?Pressure Lamps PieceUSD?Protective Googles, Plastic PieceUSD?Rain Coat M&L with SCI Logo PieceUSD?Referee Cards (6 yellow, 6 Red)PackUSD?Referee Flags (Yellow, 7 inch)PackUSD?Rubber glovesPairsUSD?Saddles unisex, pairPairsUSD?Sanitary Cloth PieceUSD?Sanitary pads, (Always) pkt of 8 pcs, normal sizePacketUSD?Sanitary PadsCartonUSD?Sauce pans (200L Capacity), thick Aluminium PieceUSD?Saucepans, set of 5 size of 3L smallest and 5L biggestSetUSD?Scrubbing brushPieceUSD?Shade Netting RollUSD?Shade Netting, 4m x 50m?PiecesUSD?Shampoo for hair washing-5ltrsDozenUSD?Shampoo for hair washing(5 litres size) PieceUSD?Shelter Kit?USD?Skipping Rope PieceUSD?Skirt PieceUSD?Sleeping bag, Small size PieceUSD?Sitting/sleeping mats size 1.5mx3m PieceUSD?sleeping bag-outdoor, single for adults, filled with polyester, water proof, blue or leaf green colour with carrier bag PieceUSD?Sitting/sleeping woven mats small size PieceUSD?Sitting/sleeping mat-woven(size 1.5 by 1.5 meters) PieceUSD?Sitting/Sleeping woven mats-big sized(1.5m by 2m) PieceUSD?Small plastic tables for children of nursery PieceUSD?Smoker, Beekeeping PieceUSD?Soap Dispenser PieceUSD?Pairs of socksPairUSD?Soft balls for children, big size PieceUSD?Soft balls for children, small size PieceUSD?Solar Torches PieceUSD?Talcum Powder PieceUSD?Tarpaulin Sheeting PieceUSD?Early childhood development kits (8pkt/coloured, wooden blocks for playing. (Kit Content: 20 blicks, 8 pcs of abacus, 16 rolls of flipchart paper, 16 rolls of tape/cello tape/masking type, 8 pcs of plastic boxes for crayon storage, 8 soft balls)kitUSD?First Aid kits. Content: Plaster, sterile pads, sterile wound dressing, roller bandage, disposable gloves, cleansing wipes, alcohol free wipes, gauze pads as dressings, sticky tape (adhesive tape), pins, scissors, shears and tweezers and iodine.kitUSD?Tents 3m x 3m PieceUSD?Thermos Flask PieceUSD?Timer - Food PieceUSD?Toilet Paper Pack of 8 rollsUSD?Toiletries (Deprecated)?USD?Toothbrush for Adult PieceUSD?Toothpaste for Adults, 75ml PieceUSD?Hygiene Kits with the followings (2pcs Sanitary towel-Always,1pc of bar soap,1pc toothpaste of 150g,1pc tooth brush,1 pc comb,1 pc of Vaseline 250g,1 pc of handkerchief,2 pcs of bathing soap preferably Dettol of105g,1 pc of mirror,1 pc of nail cutter big sizekitsUSD?Trash Baskets, perforatedPieceUSD?Trophy, Large sizePieceUSD?Trousers( assorted sizes)PieceUSD?New clothes for Boys-Age group 0-5(T-shirts, Shirts & Trousers)pcsUSDAge group 6-12 (T-shirts, Shirts & Trousers)DozenUSDAge group 13-17 (T-shirts, Shirts & Trousers)pcsUSDNew trousers for boys aged 13-17 yearsPcsUSDNew trousers for boys aged 13-17 yearsPcsUSDTrousers for boys 0-6 yearsPcsUSDTrousers for boys 7-17 yearsPcsUSDSecond hand clothes for boys 12-17 years(shorts & trousers) Best qualityBalesUSDUmbrellas with SCI Logos & Messages, Large size (Red & White marks) PieceUSD?UmbrellasPieceUSD?Underwear (13-17) years only girls good quality CottonDozenUSD?Underwear’s for girls 6-12yrs good quality CottonDozenUSD?Free underwear-cotton for 16-17 year old girlDozenUSD?Vacuum for GoldsmithingPiece?USD?Volleyball nets PieceUSD?Volleyballs, leather material (Mikasa MV210) or equivalent PieceUSD?Vulcanizing Rubber PieceUSD?washing bucket 20L size, with metallic handle PieceUSD?Waterproof Jacket PieceUSD?Waterproof Trousers PieceUSD?Wax for injection in flakes (for jewellery making PieceUSD?Whistles, Metallic PieceUSD?Whistles, plastic PieceUSD?Wooden Pallet 1.2m x 1.2m PieceUSD?Wool/Mink Blankets, soft, 2 Kg size or equivalent PieceUSD?Wool/Mink Blankets, soft, 3 Kg size or equivalent PieceUSD?Wool/Mink Blankets, soft, 5 Kg size or equivalent PieceUSD?Wrapper, Baby PieceUSD?Yarn RollUSD?Collapsible jerry cans, 10Ltrs with tapPieceUSDTooth BrushPieceUSDTooth Paste – Colgate 77gPieceUSDComb, scratcher and mirror (plastic) PieceUSDBathing soap 90g (medicated)SetUSDBathing soap 175g (medicated)PieceUSDPetroleum Jelly - Vaseline 250g (Medium size) PieceUSDPetroleum Jelly - Vaseline 145g (Small size) PieceUSDNail Cutters - Stainless steel medium sizePieceUSDLaundry bar soap 600g - Mukwano WhitePktUSDLaundry bar soap 800g - Star WhiteCtnsUSDLaundry bar soap 1 kg (Star white)CtnsUSDBuckets (domestic) 20Ltr with lidCtnsUSDBuckets (domestic) 15Ltr with lidPcsUSDBuckets (Domestic) 10 Ltr with lid PcsUSDMattress, Size 4 x 6PcsUSDMattress, size: 3 x 6 PcsUSDBeds Sheets (100% cotton) , Size 4x6USDPlastic MatsPcsUSDMosquito Net Rectangular (W160 X H150 X L180 cm), insecticide treatedPcsUSDMosquitoes nets – Rectangular insecticide treated, size; 190 x 180 x 150 cmPcsUSDRe-usable - Deluxe Menstrual Kit PcsUSDRe-usable - Comprehensive Menstrual KitKitUSDRe-usable - Deluxe Hygiene Kits KitUSDRe-usable - Comprehensive Hygiene Kits KitUSDBlanket (Woollen ordinary 4x6)KitUSDBaby blanket-Acrylic (1kg) Single PcsUSDBaby blanket-Acrylic (1kg) Double PcsUSDBasin (plastic) 16ltrsPcsUSDBasin (plastic) 18ltrsPcsUSDBasin (plastic) 20ltrsPcsUSDCups (Plastic) 500 mlsPcsUSDPlates (Plastic)PcsUSDBowels (Plastics) 500 mlPcsUSDJerry cans 20 LtrPcsUSDJerry cans 10 LtrPcsUSDJerry cans 5 LtrPcsUSDPanties (100% cotton) for girlsPcsUSDPanties (100% cotton) for boysPcsUSDPlastic sheets 4x6 silver grey/white feet - UV treated, 5kgs PcsUSDPlastic sheets 4x6 silver grey/white feet -UV treated, 3kgsPcsUSDPlastic sheets 4x5 silver grey/white feet - Not UV treated, 3kgsPcsUSDPlastic shoes (with covered in-step perforations & straps at the heels), assorted sizes for children ages: 1 – 16 years. PcsUSDUsed warm clothes (Sweaters/jumpers, long sleeves) per bale of 45 kgsPairUSDUsed warm clothes (Jackets, long sleeves) per bale of 45 kgsBalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale for ages 0-5 years oldBalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale for ages 5-10 years oldBalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale for ages 10-18 years oldBalesUSDUsed clothes (mixed rummages) first-class/grade, 45 kgs per bale - Girls skirts for ages 5 - 10 years old BalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale Girls skirts (teenagers)BalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale, T-shirts for 10-18BalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale for Boys Shirts ages 10-18BalesUSDUsed clothes (mixed rummages) first class/grade, 45 kgs per bale for Boys Trousers aged 10-18BalesUSDCan you fix these prices for the duration of the contract? Yes FORMCHECKBOX No FORMCHECKBOX If not, please provide details of how long they will remain fixed?If prices cannot be fixed for the duration of the contract, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products:Section 4: Confirmation of Bidder’s compliance We, the Bidder, hereby confirm compliance with:The required specification for the productsThe Conditions of TenderingSave the Children’s Terms and Conditions of Purchase Save the Children’s Child Safeguarding policySave the Children’s Anti-Bribery and Corruption policySave the Children Human Trafficking and Modern Slavery policy The IAPG Code of ConductThe following documents and items are included in our bid:Section 1: Bidder’s general business detailsSection 2: Bidder capacitySection 3: Pricing proposalWe confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.Acceptance by the Bidder: …………………………………………………………………….Signature …………………………………………………………………….Name……………………………………………………………………..Job Title……………………………………………………………………..Company……………………………………………………………………...Date ................
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