Durham Public Schools



CITY OF MEDICINE ACADEMYCITY OF MEDICINE ACADEMY23374351651000FACULTY AND STAFF REFERENCE MANUAL 2018 – 2019EXCELLENCE IS THE EXPECTATION22231357048500 Dr. Jackie TobiasPrincipalPhone: 919-560-2001Fax: 919-477-3128Durham Public No person, on the basis of race, sex, color, national origin or handicapping condition, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity operated by the Durham Public Schools. If any employee, student, parent, or community member believes such exclusion, denial, or subjection has occurred, he/she should contact the Durham Public Schools System, P.O. Box 30002, Durham, NC 27702 or the Director, Office of Civil Rights, Washington, D.C., 20202.July 2018CMA Mission StatementTo challenge students through rigorous and authentic academic and healthcare experiences in collaboration with community partners.CMA Vision StatementTo prepare every student for success in college, career, and life in an environment that is relevant and inspires creativity, innovation, collaboration and persistence.STUDENT EXPECTATIONS IN ALL LEARNING SPACESCMA expects the focus on the school community to be on maintaining an atmosphere of academic excellence. To help foster this atmosphere and contribute to consistency among all the teachers, students and staffBE PREPARED – bring all materials, supplies, books for the classBE ON TIME – no passes 15 minutes after/before bell except in the case of genuine emergencyBE THE BEST YOU CAN BE! Always do your best.RESPECT YOURSELF, OTHERS, THE CLASSROOM AND RESOURCESELECTRONIC USE IN THE CLASSROOM ONLY AS ALLOWED BY THE TEACHER. NO CELLPHONE USE IN THE CLASSROOM. left00Regular Bell SchedulePeriodTimes1st Period9:00 – 10:302nd Period10:34 – 12:083rd PeriodLunch12:08 – 12:48Class12:52 – 2:26Class12:12 – 12:57Lunch12:57 – 1:37Class1:41 – 2:264th Period2:30 – 4:001st Period:90 minutes2nd Period:90 minutes + 4 minutes (announcements)1st Lunch:40 minutes1st Lunch will be 3rd floor 2nd Lunch:40 minutes2nd Lunch will be 2nd floor 3rd Period:90 minutes4th Period:90 minutes Early Release SchedulePeriodTimes1st Period9:00 – 10:072nd Period10:11 – 11:183rd Period11:22 – 12:294th Period12:33 – 1:40Lunch1:44 – 2:00One Hour DelayPeriodTimes1st Period10:00 – 11:202nd Period11:24 – 12:443rd PeriodLunch12:44 – 1:14Class1:18 – 2:38Class12:48 – 1:28Lunch1:28 – 1:58Class2:00 – 2:404th Period2:44 – 4:00Two Hour DelayPeriodTimes1st Period11:00 – 12:052nd Period12:10 – 1:153rd PeriodLunch1:15 – 1:45Class1:50 – 2:55Class1:20 – 2:00Lunch2:00 – 2:30Class2:35 – 2:554th Period3:00 – 4:00Three-Hour DelayPeriodTimes1st Period12:00 – 12:452nd Period12:50 – 1:353rd PeriodLunch1:35 – 2:03Class2:08 – 3:10Class1:40 – 2:20Lunch2:20 – 2:48Class2:53 – 3:104th Period3:15 – 4:00Three-Hour Early ReleasePeriodTimes1st Period9:00-9:502nd Period9:54-10:443rd Period10:49-11:394th Period11:44-12:34Lunch12:38-12:58Dismissal 1:00EXPECTATIONS AT CMAExpectations of TeachersTeachers are expected to utilize the new guiding principles in their teaching, communicate the school wide learning expectations and enforce the consequences matrix - all prominently posted throughout CMA.The teacher is expected to:Plan for instruction. Ensure instructional activities contain:essential standard identified and EQs postedactivities that challenge all learners in realistic ways relevant and authentic contentways to involve students in problem solving, thinking critically and creatively, and working collaborativelyways to assess levels of student learning/masteryTake responsibility for classroom discipline. a) enforce expectations fairly and consistently- teach/model expectationstalk with the student and parents discuss the problem with administratorsrefer to the office in dealing with persistent disruptions etc.Sending a student from the classroom should be the last resort. Do not merely send a student out in the hall. If you deem it necessary to remove a student, call the office and ask for administration assistance. Do not send students to the office without notifying an administrator first. Check e-mail AT LEAST ONCE A DAYComplete period by period attendance each and every dayRelationships relationships relationships!Expectations of AdministrationProvide leadership as it relates to high learning standards for all students and professional conduct and expertise from faculty; hold self and faculty/students accountable, celebrate success and help students and faculty learn from failuresBe visible and accessible to and supportive of teachers, students, parents, business partners and other stakeholdersAssist teachers in their professional growth, offering encouragement and constructive criticism toward that end.Check e-mail AT LEAST ONCE A DAYBe accountable, effective and efficient in the day to day running of the schoolRelationships relationships relationshipsExpectations of Parents *Gain awareness of CMA school wide academic and behavioral expectations - READ Student Handbook! * Work cooperatively with CMA teachers on behalf of their child * Provide accurate contact information * Read CMA website; e-mails * Support their child’s best efforts around school work * Attend CMA events, student led conferences, CMA yearly events - Talent Show etcGENERAL PROCEDURESGeneral SuppliesAt the beginning of the year, teaching supplies-tape dispensers, staplers, scissors etc. will be distributed. Recycling - NHS ProjectDPS has a recycling contract at City of Medicine Academy (CMA). Teachers and students are asked to collect white paper and newspaper, aluminum cans and plastic bottles. Recycling bins are placed around the building. Announcements concerning the collection of recycling will be made by the front office and will be done by NHS members.Duplication of Materials - SecretaryTeachers needing to duplicate materials (handouts, tests, etc.) should use the copy machines located on each faculty workroom floor. In our effort to conserve supplies, teachers are provided with copy quotas that can be renewed through the Secretary/Receptionist. Teachers are expected to abide by the copyright law of the United States (Title 17, United States Code), which governs the making of photocopies or other reproductions of copyrighted material. Scheduling Calendar EventsTeachers needing to schedule a major event at City of Medicine Academy should refer all requests to front office personnel. The school secretary will maintain a school wide calendar of events through Google Documents.VisitorsAll visitors to City of Medicine Academy must report to and sign in at the front desk. Visitors will receive and must wear a visitor’s badge. If a teacher sees a visitor who has no visitor’s badge, the teacher should immediately contact the front desk. The teacher should give a description of the visitor and information as to the direction in which the visitor appeared to be heading.Tobacco Free EnvironmentDurham Public Schools has mandated all DPS facilities to be a tobacco-free site. Employees, as well as visitors, are asked not to smoke on CMA’s property during any event (including outside sporting events).Inclement Weather-Delayed Opening, Early Dismissal, School ClosuresThe following television and radio stations will announce cancellation or delay of school due to bad weather: WTVD, WRAL, WPTF, WDNC-AM, WPTF-AM, WTIK-AM, WCHL-AM, WSRC-AM, WRAL-FM. Students and parents/guardians must listen to the information provided by these television and radio stations rather than telephoning the school. This will help keep the telephone lines at City of Medicine Academy open for emergency use. If necessary, the Emergency Response Phone Tree will be activated to notify teachers.Exceptional Children’s ProgramsALL teachers are responsible for following federally mandated guidelines in dealing with Exceptional Children in their classes at City of Medicine Academy. Law mandates these guidelines.The goal of the EC Department is to provide the most appropriate education for all identified EC students in the least restrictive environment.Teachers must attend all IEP meetings and participate in the writing of the IEP’s.Teachers must by law follow the IEP.Teachers will be given a list at the beginning of the year listing all EC student and their case managers. The list will also include modifications needed for standardized testing.Teachers will also receive a copy of each student’s modification sheet that must be followed.Teachers are encouraged to review their students’ IEP’s that are kept in the EC Department.Teachers are required to keep the case manager informed of the progress of EC students.EC Services offered at City of Medicine AcademyInclusion Classes for students able to handle the regular class with some help.GENERAL POLICIESClassroom MaintenanceCity of Medicine Academy is cared for by a competent staff of custodians; a good working relationship between the teaching staff and the custodial staff is essential; therefore, everyone is asked to assist with this ask by demonstrating respect for our staff and school.City of Medicine furniture, equipment and facilities deserve to be kept clean and neat. All teachers have a responsibility to help students keep them in the best possible condition. Following are some hints for housekeeping: teachers should (1) have seating arrangements and charts for each class and remind students as often as necessary to keep desks clean and free of marks; (2) prohibit horseplay in the classroom or anywhere in the school; (3) use some time each day to “straighten up” and check for marks and/or damage; (4) make it a habit to spot check students’ restrooms whenever walking past; and (5) secure the classroom before leaving – all faculty must assume part of the responsibility for building security by locking classroom doors and windows and securing outside doors as they exit daily.Teachers are responsible for the cleanliness of the marker boards; the custodians are not responsible for cleaning them. Teachers must also avoid using tape on glass windows (adhesive is difficult to remove) or painted doors (tape will cause the paint to chip). Due to fire regulations, teachers should not place paper over classroom door windows or hang articles from the ceiling. Locker Distribution - EVERY STUDENT HAS A LOCKER - NO SHARING! - Every CMA student will be assigned a locker. Student locker number and access code is maintained by the Security Office. Lockers are the property of the Board of Education and City of Medicine Academy and unannounced locker checks will occur throughout the year. Students should keep their lockers clean and secured with a lock. The school is not responsible for items lost or stolen from a locked or unlocked locker. Students are responsible for any damages to the locker or lock. Guests/SpeakersGuests must be approved by administration prior to being invited to City of Medicine Academy. Therefore, make sure you have approval before notifying the speaker of a date.DAILY PROCEDURESArrival/Departure ProceduresAll faculty and staff are expected to arrive at school by 8:30 a.m. Mailboxes are located on the first floor in the back admin area. Teachers should also check their e-mail and their voice mail as soon as possible each morning. It is expected that faculty members will remain thirty minutes after students have been dismissed daily, or until professional responsibilities are completed.If an emergency arises and a teacher must leave for a short time, the teacher must: (1) find coverage for his/her classes as necessary; (2) inform the principal/designee in principal absence about the situation; (3) sign out through the front office. Any teacher running late for school should call the front office by 8:15 a.m. and SPEAK TO A PERSON - DO NOT LEAVE VOICE MESSAGES/TEXT YOUR BUDDY!Faculty Workdays (non-instructional)Faculty members will attend all required workdays. Hours for faculty workdays are 9:30 am – 3:30 p.m. All faculty and staff should sign-in at the front desk on workdays. The cafeteria is not open on workdays. Faculty may leave for lunch. Faculty members having accrued sufficient leave may opt not to work on optional workdays, in which case they must fill out a “Request for Leave” form available from the principal’s secretary.Keys - contact person: School SecretaryTeachers needing classroom and building keys should complete a request form and submit it to office personnel. Keys should not be loaned or duplicated. Lost keys will result in a monetary penalty.Faculty Telephones and Voicemail- contact Media CoordinatorPhones are located in both teacher workrooms for faculty members’ use and in each classroom. All long-distance phone calls must be made from the front office. (The telephones at the main desk are to be used for incoming calls only.) Messages for teachers will be placed on their voicemail unless it is an emergency, in which case the teacher will be notified immediately.Absence Procedures - contact Data ManagerAll teacher absences must be documented on the Request for Leave form, available in the front office. If the absence is not properly documented, the employee will be charged a personal leave day.Teachers who must be absent due to illness are to notify the front office the morning of the absence – SPEAK TO A PERSON –DO NOT LEAVE VOICE MAIL. CONTACT YOUR BUDDY WHO WILL HAVE YOUR EMERGENCY PLANS! Upon return, teachers should document their absence with the leave form mentioned above.Teachers planning to be absent from school for reason other than illness (i.e. Personal or Professional Leave) must submit the leave form mentioned above to the principal prior to the leave date.It is the teacher’s responsibility to be sure absences are correctly recorded.Substitute ProceduresWhen a teacher knows he/she is going to be absent, regardless of the reason, he/she should follow the DPS SUBSTITUTE PROCEDURE - AESOP- - to secure a substitute. When a teacher needs to be absent from work unexpectedly, he/she should call 560-2001 between 7:00-7:20 a.m. Talk with a person and give your name, telephone number, and the reason you are unexpectedly going to be absent. CONTACT YOUR BUDDY WHO WILL HAVE YOUR EMERGENCY PLANS! Written lesson plans must be provided for substitutes; they will not be taken over the telephone. If you find you will need to miss the next day, please follow the new substitute procedure. Upon returning to work, the teacher should fill out a Request for Leave form and give it to the front office. Teachers should provide current plans when possible. For unforeseen absences, “Emergency Plans” should be prepared in advance and GIVEN TO YOUR BUDDY TEACHER so that students will be productively involved in related learning activities in the event of an emergency. Please update emergency plans as needed. DAILY PROCEDURESSubstitute Folder Checklist Class roll with updated seating chartInstructions for taking attendanceDaily schedule, including bell, extra duty responsibilities (lunch duty)Detailed lesson plans, including answers to worksheets and problemsProcedures for use of laptops as they relate to instructional activitiesInstructions on how to make copiesClass rules and student expectationsList of colleagues to go to for answers to questions (sub buddy)Fire and tornado drill proceduresName(s) of dependable student(s) in each classLeaving Campus During the School DayInform the front desk and/or an administrator of your plans and notify the front desk upon your return to campus.The logbook is located in the Front Office for documentation.In-House SubstitutesAt times, substitute teachers are not available during normal and emergency teacher absences. Consequently, faculty members are occasionally asked to substitute teach for their colleagues. Buddies at CMAAll teachers are expected to have one buddy at school that they can call on in case of emergencies or to help with general day-to-day information. As a buddy you are responsible for:Exchanging personal phone numbers and other contact informationKnowing the daily schedule of your buddy (courses taught, room numbers, planning period)Building a strong professional relationshipCelebrating each other’s successesHolding each other accountableKeeping emergency plans and getting them to the room when there is an emergencyProblem solveVisit each other’s learning space to learn from each otherTREATS! Surprise your buddy with a pick-me-up from time to timeLEAVE DAYSLeavesInformation on “Leaves” from school, with references to DPS Board Policy numbers provided on paychecks, is listed below. Faculty should consult the treasurer for further information regarding the following items. A leave form should be completed for all absences. If you are out sick, the leave form should be completed the next day.Jury Duty (3160)Teachers absent from work to serve on a jury are entitled to their regular salary plus any fees received for jury duty.Court Attendance (3170)When teachers are absent from work to attend court in connection with school-related duties, no salary deduction is made. If, however, the teacher is a defendant or a plaintiff in a case and must be absent from work, no salary is to be received unless that time is charged to personal leave.Sick Leave (3190)Teachers earn sick leave at the rate of one day per month. Eligible permanent part-time teachers earn sick leave equal to their percentage of full-time employment. Sick leave may be granted for (1) periods of temporary disability caused by personal illness, injury or other temporary disability; (2) illness in the teacher’s immediate family that necessitates the teacher’s attendance; (3) death in the immediate family; and (4) medical appointments. Sick leave may be used only in half-day or full-day segments.Sick leave may be accumulated indefinitely and is transferable among North Carolina school systems. It may be transferred to state agencies, community colleges or technical institutes if they are willing to accept the sick leave.Personal Leave (3190)Teachers earn two personal leave days each year and can accumulate these days to a maximum of five. Personal leave must be approved five days in advance by the principal. This type of leave is not provided on the first day of school, a required teacher workday, or the last day before or the next working day after a holiday or scheduled vacation day.Teachers will receive salary minus the cost of a substitute ($40-$57) for days absent for personal leave. Personal leave days are transferable among North Carolina school systems as well.Annual Leave (3190)Ten days of annual leave for teachers are scheduled in the school year calendar by Durham Public Schools. Any additional days of annual leave that the teacher has earned can be taken only on optional teacher workdays; this applies only to those teachers who have three or more years of service with the state. Unused annual leave days may be accumulated to the next year. On June 30 of each year, any accumulated annual leave in excess of 30 days is converted into sick days. Annual leave is transferable among North Carolina school systems and may be transferred to state agencies if they are willing to accept the leave; otherwise, teachers leaving the public school system will be paid for any accumulated annual leave up to 30 days. In case of death, the teacher’s estate will receive payment for any accumulated annual leave up to 30 days.Leave of Absence (3200)Teachers are granted a leave of absence without pay for up to one calendar year for the birth or adoption of child or for the disability of the teacher. The 12 months of leave may be extended for the remainder of the year when this leave would otherwise end in the latter half of the school year.LEAVE DAYSLeave of absence without pay may also be granted for personal illness, illness in the immediate family, educational purposes, or officer ship of a professional organization.Teachers taking a leave of absence must complete and submit the “DPS Application for Leave of Absence” (PER-16) to Durham Public Schools Board of Education through the superintendent or designee, and must receive written approval in order to qualify for leave of absence.Teachers earn annual leave based on the number of years of state service.Yrs. of aggregate state serviceCumulativePer month of employmentLess than 2 years10 days1.002 but less than 5 years11.5 days1.155 but less than 10 years14 days1.4010 but less than 15 years16.5 days1.6515 but less than 20 years19 days1.9020 or more years21.5 days2.15Policies regarding leave time per the North Carolina State Department of Public Instruction are available at benemanualLEARNING EXPECTATIONS; ACADEMICS AT CMAObservationsAdministrators at DPS and CMA are committed to helping teachers grow professionally and become reflective practitioners. In efforts to achieve such growth, administrators will now spend more time than ever in each classroom.Administrators will conduct a series of frequent, unscheduled, brief “learning-walks” observations daily. These visits are primarily meant for reflection and curriculum enhancement, not evaluation. Administrators will continue to observe each classroom teacher for longer, evaluative purposes according to state guidelines using the new teacher evaluation tool.Classroom Management SupervisionEffective classroom management techniques are a necessity and result from thorough planning and organization, anticipation, cooperation, and communication. Some general guidelines to follow: Teachers should (1) Be in place in the room at the start of the class period. Be sure to greet students at the door.(2) Begin class promptly(3) Maintain high levels of student engagement; (4) Implement the CMA school-wide Learning Expectations and Consequences in a firm, fair and consistent manner. Teachers are role models and their approach to the day’s activities sets the tone for students.Teachers should not leave their rooms unlocked or their students unattended in the classroom.Excuses to Leave ClassNO PASSES OUT OF ROOM FIRST AND FINAL 15 MINUTES OF EVERY CLASS PERIOD.Students are expected to use the restrooms during the class changes and to report to class on time with all necessary materials. Students should be allowed out of class only in emergency situations and should have a CMA pass with them. These passes should have the teacher’s name as well. Students should never be sent on an off-campus errand, and never sent to the parking lot to get anything out of their cars.Classroom DisciplineEvery CMA classroom has posted a set of Learning Expectations and Consequences. Early parental contact is expected of teachers prior to referral to administration. Please make sure your students are aware of the City of Medicine’s expectations, consequences and procedures early in the semester! TEACH, PRACTICE AND ENFORCE THE STUDENT HANDBOOK.Infractions Beyond the Classroom Code of ConductSerious classroom infractions should be immediately referred to the Principal. Referrals should be made by fully completing the “Disciplinary Referral Form”. Referral of Disruptive Students (DPS Board Policies 4325)If, after a teacher has requested assistance from the principal two or more times because of a student’s disruptive behavior, the teacher finds that the student’s disruptive behavior continues to interfere with the academic achievement of that student or other students in the class, then the teacher may refer the matter to a school committee designated by the principal (SAP). The teacher may request that additional classroom teachers participate in the committee’s proceedings.The committee shall notify the student’s parent/guardian or legal custodian and shall take one or more of the following actions:Advise teacher on managing student’s behavior more effectivelyRecommend to the principal the transfer of the student to another class in the schoolRecommend to the principal a multi-disciplinary diagnosis and evaluation of the studentRecommend to the principal that the student be assigned to an alternative learning program; orRecommend to the principal that the student receive any additional services the school or school unit has the resources to provideCMA Recommended Consequences for Behavioral InfractionsCity of Medicine Academy2018-2019Level III-IV InfractionsINFRACTIONS1st Offense2nd Offense3rd OffenseAssault on Staff10 OSS, Arrest.Recommended Long Term(LT)Assault on Student,2 on 1Bomb Threat10 OSS, ArrestRecommended 365 LTExplosivesExtortion10 OSS, Arrest,Recommended LTFighting5 OSSCounselor ReferralAdmin conference10 OSSCharges10 OSS,Recommendation LTChargesGang Related ActivitiesWarning toStudent/Parent10 OSSCounselor ReferralAdmin Conference10 OSS, LTPossession/Use of Gun (Firearm)10 OSS, Arrest,Mandatory 365 LTPossession/Use of other weapons10 OSS, Arrest,Recommended LTThreatening another student w/ violence3 OSSCounselor ReferralAdmin Conference5 OSS Counselor Referral10 OSS with LT RecommendationsPossession of Drugs & Alcohol 5 OSSDrug counseling10 OSSCounselor Referral10 OSS with Recommendation LTLevel II InfractionsINFRACTIONS1st Offense2nd Offense3rd OffenseClassroom Misbehavior1-3 Lunch Detention (LD)Parent call1-3 ISSCounselor Referral3 OSSDefiance ofAuthority/DisrespectNon-ComplianceInsubordination3 ISSCounselor ReferralParent Call3 OSSAdmin. Conference10 OSSParking violationsWarningParent call3 day parking revocation10 days to remainder of the year parking revocationIndecent LiteratureFacebookSexting1-3 ISS Counselor ReferralParent call3-5 ISSCounselor ReferralParent call1-3 OSSCounselor ReferralParent callLeaving Campus without Permission2 ISSParent call3 ISSCounselor ReferralParent call2 OSSPeer Relations/Sexual HarassmentWarning, 1-3 OSS, Parent Notification ConferenceCounselor Referral3-5 OSS, Parent/Student Conf., Report to Law EnforcementCounselor Referral5-10 OSS, Parent/Student Conf., Report to Law EnforcementPossession of Stolen Property/TheftRestitution, 3 OSS, Possible Arrest, Report to Law EnforcementParent callRestitution, 5 OSS, ArrestParent callRestitution10 OSSLaw EnforcementParent callProfaning, Abusing,Insulting, Hazing,Obscene Gestures, Other Acts of DisruptiveBehavior3 ISSCounselor ReferralParent call3 OSSCounselor ReferralParent callAdmin. Conference5 OSSCounselor ReferralAdmin. ConferenceParent callSkipping1 ISSParent call3 ISSParent call2 OSSParent callTaking another student off campus without permission5 days Loss of off-campus privilege.Parent call10 days Loss of off-campus privilege for yearParent callLoss of off-campus privilege for the yearParent callVandalism/Property DamageRestitution, Cleaning, 3ISSParent callLaw EnforcementRestitution, Cleaning5 OSSParent call Law EnforcementRestitution, Cleaning, 10 OSSParent callLaw EnforcementVerbal Abuse toward Staff3-5 OSSCounselor ReferralParent call10 OSSCounselor ReferralParent call 10 OSS with LTRLevel I InfractionsINFRACTIONS1st Offense2nd Offense3rd OffenseMisbehavior at ClinicalsParent/student/teacher meeting- Write-up Student removed from clinicals.Student loss of ability to go to clinicals.Cheating/Plagiarism/FalsificationZero Grade, ParentNotification(Disciplinary Referral)Zero Grade,Parent Conference, 1 ISSZero Grade, 3 ISSCounselor ReferralElectronics i.e. mobile phones, headphones, I-podsConfiscateParent callConfiscate, Parent Pick-upConfiscate/parent pick-up/3 days ISSInappropriate DressWarning, Required to change, Parent call with copy of dress code policy Required to change,3 ISS & Parent Conference3 OSSParent callSchool Bus MisconductWarning Bus/Possible school consequenceParent call1-3 Days off busPossible school consequenceParent call5 Days off BusPossible school consequence, Possible LT, Parent callSmoking/Possession of TobaccoWarningParent call1 day ISS Parent Call3 ISSParent callTrespassingTrespass From School PropertyArrestArrestTardy to Class4th Tardy = 1 day LDParent (Verify that teachers have called)5th Tardy = 1 day ISS Admin6th Tardy and thereafter = 3 days ISS7th Tardy = 2 OSSLAPTOP MISUSELaptop will be confiscated for one day.Student/Teacher conferenceInfraction DocumentedStudent continues to be responsible for work completionLaptop will be confiscated for a set time.Parent/Teacher communication. Behavioral referral sent to Admin. ISS/OSS/ASD. Student continues to be responsible for work completion.OSS Laptop will no longer be available to student until future notice depending on the infraction. Student/Parent/Teacher conference. Behavioral referral sent to Admin. ISS/OSS/ASD. Students are not allowed access to laptop during this time. Student continues to be responsible for work.Lunch DetentionAdministration will monitor students assigned to lunch detention in a designated location in the cafeteria for their entire lunch period.Teacher assigned lunch detentions will be e-mailed to main office secretary before 10:00 a.m. each morning. Teachers will indicate the student name and whether the student is serving an A or B lunch detention. The Main Office Secretary will coordinate this teacher assigned lunch detention list daily. After the third teacher assigned lunch detention, that teacher will contact the parent(s) and complete a write-up to be given to administration. Three consecutive lunch detentions will result in ISS or OSS. CLASSROOM MANAGEMENTStudent Dress Code DPS Policy 4301.11DPS Board of Education adopted a policy to establish standards of dress that are compatible with an effective learning environment. Students should not wear clothing or other articles of personal appearance which:depict profanity, obscenity or violence;promote use of alcohol, tobacco, drugs, or alcohol;may create a threat to health or safety of others;are associated with intimidation or violence; ormay be disruptive.The following specific items are also not permitted:clothing worn to reveal underwear, cleavage, or bare skin between the upper chest and mid-thigh;bare feet, bedroom slippers;spaghetti straps, strapless tops, halter tops;see-through, mesh garmentspants worn below waist level;excessively baggy or tight clothing;skirts and shorts shorter than mid thigh;sunglasses inside school building;hats, hoods, sweatbands and bandannas or other head wear inside school building; andany other article of appearance that is physically revealing or provocative.The principal may require a student to change his/her dress or appearance for failure to comply with the dress code. Repeated violations will result in disciplinary action.This policy applies to all students at all times on any school property, including buses and other school vehicles, and when students represent the school. It does not apply to school sanctioned uniforms and costumes approved by the principal for special events/ performances.Dress Code for City of Medicine Academy The following dress code will be in place the first day of school. Failure to comply with the dress code will subject a student to disciplinary actions that may include: Lunch and ASD (after school detention), ISS, and suspension. All students must be in full compliance with the dress code throughout the entire school day. Clean, well-pressed scrubs are to be worn Monday through Friday unless directed to do otherwise by a representative of CMA staff or administration. CLASSROOM MANAGEMENTThe Uniform by Color and Grade Level - Monday - Friday45240923677FreshmenColor – TEALV-Neck 2-front pocket Teal Scrub TopWhite round-neck short sleeve Tee ShirtTeal Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or Black tennis shoes00FreshmenColor – TEALV-Neck 2-front pocket Teal Scrub TopWhite round-neck short sleeve Tee ShirtTeal Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or Black tennis shoes96583527815SophomoresColor – WINEV-Neck 2-front pocket Maroon Scrub TopWhite round-neck short sleeve Tee ShirtMaroon Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or black tennis shoes00SophomoresColor – WINEV-Neck 2-front pocket Maroon Scrub TopWhite round-neck short sleeve Tee ShirtMaroon Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or black tennis shoes160605929286JuniorsColor – CAROLINA BLUEV-Neck 2-front pocket Ceil Blue Scrub TopWhite round-neck short sleeve Tee ShirtCeil Blue Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or black tennis shoes00JuniorsColor – CAROLINA BLUEV-Neck 2-front pocket Ceil Blue Scrub TopWhite round-neck short sleeve Tee ShirtCeil Blue Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or black tennis shoes219060624840SeniorsColor – Galaxy BLUEV-Neck 2-front pocket Galaxy Blue Scrub TopWhite round-neck short sleeve Tee ShirtGalaxy blue Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or black tennis shoes00SeniorsColor – Galaxy BLUEV-Neck 2-front pocket Galaxy Blue Scrub TopWhite round-neck short sleeve Tee ShirtGalaxy blue Scrub Pants-draw string or elastic waistBlack jacket (no hood –optional)White or black tennis shoesScrub Policy EnforcementWe are a team! Each faculty member is asked to do his/her part to enforce our uniform policy – If students are out of uniform entirely, off grade level, missing a scrub shirt, or does not have the required t-shirt, please submit a referral. KEEPING STUDENT RECORDSStudent AttendanceTeachers are mandated by law (Section 115C-307 parts f & g) to encourage regular student attendance and keep accurate records of their daily attendance for each class period. Teachers are also to keep daily period by period electronic attendance. A student is considered absent for a class period if he/she misses more than half the total time of that class period.It is the responsibility of all students and parents to ensure regular school attendance. Furthermore, it is the student’s responsibility to keep up with absences in each class. Also upon returning to school, students are expected to turn in whatever assignments they can and to obtain the assignments they missed. Teachers may grant up to five days to make up work.Excused absences include absences due to illness or injury, isolation ordered by the State Board of Health, death in immediate family, emergency medical/dental appointment, participation by subpoena in a court proceeding, observance of an event required or suggested by the religion of the student with prior approval, participation in a valid educational opportunity with prior approval. (Refer to DPS Policy Manual)Three (3) days – Teacher/Parent CallSix (6), Ten (10) – Teacher/Parent call and Social Worker referral Chronic absences/tardies -TRUANCY COURT REFERRAL - begun March 2017 - SW, SRO, Admin, Judge, parent and student Student under 16 and issues persist, a referral to the court system is madeEarly DismissalStudents needing to be dismissed early for appointments with a doctor, court, etc., must present a note from a parent/guardian to the front office. Each note should have the reason for leaving, must be signed by the parent/guardian, and must have a phone number where a parent/guardian can be reached, as these notes will be verified by the office. When students leave for their appointment, they must check out through the office so that there is a timed record of the student leaving. Leaving without checking out is subject to disciplinary action. Students returning to campus are expected to check back in at the office, again with a note from a parent/guardian or the attending doctor, court official, etc. Even if attendance has been taken, remember that any student missing half the period or more should be counted as absent from class.Tardiness At CMAStudents reporting to school after 9:00am are considered tardy. Students arriving after 9:00am but before 9:15am should report directly to their classrooms. ?Teachers will document tardies between these times and follow the behavior matrix to issue consequences. Students reporting to school after 9:15am MUST check in at the front office and receive a tardy pass in order to be admitted to class. Students will not be admitted to class without a pass. ?For all other periods the teacher should document tardies in accordance to the behavior matrix. Absence for EventsIf a student is to be absent for a school event –such as band, athletics, he/she must complete a form (located in the front office) to request approval for this absence. This form must be completed prior to the date of the event and approved by the principal, teacher and parent.KEEPING STUDENT RECORDSDPS BOARD OF EDUCATION POLICY 3200-GRADING SYSTEMThe policy of the Board of Education is to strive for a consistent and just evaluation of each student in the Durham Public Schools. To ensure the effectiveness of this policy, the Board of Education endorses these beliefs and best practices.Students’ grades should reflect their academic achievement.While attendance and behavior may influence a student’s learning, they should be reported separately, not included in the student’s grade.Teachers should compare each student’s performance against pre-set standards, not against the performance of other students.Teachers should maintain high standards for academic honesty, but not punish academic dishonesty with zeros; instead they should reassess the student and apply other consequences.For missing work, teachers should provide reasonable opportunities to complete make-up assignment(s) in order to demonstrate the targeted learning in keeping with Policy 4104, Makeup Work.Teachers should provide students and their parents with a clear explanation of their grading practices including the weighting of formative and summative assessments and rubrics as appropriate.All assessments and assignments, including teacher-made tests should be aligned with the North Carolina Standard Course of Study and be designed to assess student achievement accurately.DPS board of education – gradES 6-12In grades 6-12, percentage grades will be used on report cards, cumulative folders, and transcripts. The Superintendent or designee shall implement standardized transcripts in accordance with State law.At CMA, report card grades will be reported on the Ten Point Grading Scale:A=90 – 100B=89 – 80C=79 – 70D=69 – 60F= 0 – 59 (No credit)1st/3rd quarter grade cannot be lower than 50 (policy 3200.4)Teacher-Parent CommunicationTeachers are encouraged to develop a relationship with their students’ parents/guardians from Day 1. An essential principle of New Schools redesigned high schools is PERSONALIZATION - CMA faculty and staff are committed to knowing our students well and communicating with parents regularly. Beyond the phone and e-mail, parent conferences will be scheduled as conveniently as possible, and teachers are expected to participate in them. It is highly recommended that each teacher keep a log of all parent contacts. A teacher/parent communication needs to occur and be documented when a behavioral referral is submitted.KEEPING STUDENT RECORDSReport CardsReport cards are issued four times per year following the end of the grading period (two report cards are issued for each). Each teacher should develop a system for determining quarterly grades and give a written explanation of the system to parents, students and the principal. Teachers are not expected to include comment codes on report cards for all students, but teachers MUST include comment codes on the report cards of all students receiving a below average grade: D/F.Out-of-School AssignmentsAccording to DPS Board policy, there will be times during the year when teachers are required to provide assignments for students who are absent. Teachers must comply promptly with requests for assignments for students who are absent from a classroom either for I.S.S., O.S.S., illness, or any other reason.WithdrawalsStudents who plan to withdraw should submit necessary paperwork to the FRONT OFFICE STAFF, WHO WILL NEED TO COORDINATE WITH TEACHERS/CYBRARIAN/SCHOOL TREASURER. All outstanding charges, laptop and bag, as well as books must be returned to the appropriate teachers before the withdrawal process is considered complete. NO RECORDS WILL BE SENT TO THE NEXT SCHOOL WITHOUT COMPLETION OF THE CMA WITHDRAWAL PROCESS.Mid-term ExamsEach teacher has the option to give a mid term exam after the first quarter of the course. Courses in which there is no End of Course (EOC) MUST also have a teacher-made final exam at the end of the course.Final ExamsThe Board of Education requires that final examinations be given during each semester in grades 9-12.EXAM EXEMPTION POLICY Per Durham Public Schools Board Policy 4106 – Attendance Incentive/Exam Exemption Policy, high school students may be exempt from their teacher made final exams if they meet one of the following conditions:For 90 days courses:Have an “A” average and no more than three absences.Have a “B” average and no more than two absences.For 180 day courses:Have an “A” average and no more than six absences.Have a “B” average and no more than four absences.Please be aware that students cannot be exempt from state mandated exams such as those required for End-of-Course Exams, NC Final Exams, or CTE Final Exams. Any absences (lawful or unlawful) count toward the limit for exam exemption except sponsored field trips, school approved activities and religious holidays.Students who are exempt from an exam may elect to take the exam. The grade will only count if it improves the students overall grade.KEEPING STUDENT RECORDSParent/Guardian PrivilegeParents/guardians have the right to request and review any grade given to a child (see “Family Educational Rights and Privacy” VI-5). The first appeal should be made to the child’s teacher. Final authority for a grade rests with the student’s principal. FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA)Defines an Education RecordEducation records include a range of information about a student that is maintained in schools in any recorded way, such as handwriting, print, computer media, video or audiotape, film, microfilm, and microfiche. Examples are:date and place of birth, parent(s) and/or guardian addresses, and where parents can be contacted in emergencies;grades, test scores, courses taken, academic specializations and activities, and official letters regarding a student’s status in school;special education records;disciplinary records;medical and health records that the school creates or collects and maintainsdocumentation of attendance, schools attended, courses taken, awards conferred, and degrees earned;personal information such as a student’s identification code, social security number, picture, or other information that would make it easy to identify or locate a studentPersonal notes made by teachers and other school officials that are not shared with others are NOT considered education records. Additionally, law enforcement records that are created and maintained are not subject to this act.Part of the education records known as directory information, includes personal information about a student that can be made public according to a school system’s student records policy. Directory information may include a student’s name, address and telephone number, and other information typically found in school yearbooks or athletic programs. Other examples are names and pictures of participants in various extracurricular activities or recipients of awards, pictures of students, and height/weight of athletes.FERPA Defines and Education Record (continued)Each year schools must give parents public notice of the types of information designated as directory information. By a specified time after parents are notified of their review rights, parents may ask to remove all or part of the information on their child that they do not wish to be available to the public without their consent.FERPA Guarantees Parent Review and AppealIf upon review, parents find an education record is inaccurate or misleading, they may request changes or corrections, and schools and education agencies must respond promptly to these requests.Requests should be made in writing according to an agency’s annual notice of procedures for exercising rights to amend records. Within a reasonable time period, the school or agency must decide if the request to change a record is consistent with its own assessment of the accuracy of the records. If a parent’s request is denied, he/she must be offered the opportunity for a hearing. If the disagreement with the record continues after the hearing, the parent may insert an explanation of the objection in the record. FERPA’s provisions do not apply to grades and educational decisions about children that school personnel.TEXTBOOK INFORMATIONTextbook Distribution: contact Assistant PrincipalDPS now maintains an electronic textbook database. Textbooks required for courses will be distributed to corresponding classrooms prior to the first day of classes. Teachers are responsible for assigning each student a textbook. Students should write their names in the books along with the teacher’s name (so that misplaced textbooks can be returned to the appropriate teacher more quickly). Teachers should keep records of textbooks and the condition of the books.When requesting student textbooks, Teachers are to complete the Textbook Request Form and give it to the Assistant Principal. Request only the number you need as there are few extra copies. At the end of the year, all state adopted textbooks will be stored in designated storage areas.Non-Adopted State TextbooksTo order textbooks that are not on the state adopted textbook list, a teacher must complete a requisition order form and submit it to the principal.Teacher EditionsAll teacher editions for textbooks are processed through the A P and are to be returned at the end of the semester and/or school year.Textbook Expectations*Schools provide textbooks on loan to students.*Students check out textbooks at the start of the course and return them at the end of the semester for the 4 x 4 block scheduling.*Students are expected to return textbooks in good condition, allowing for wear and tear occurring from normal use.*Students are charged for lost and damaged textbooks; however the economic status of the students should be considered.*A textbook list kept electronically tracks our resources and we are all accountable for the upkeep of textbooks. BOOK FINESAt the end of each semester, teachers are responsible for collecting the textbooks and/or damage fees. Student fine lists should be submitted to the Main Office AFTER TEACHERS HAVE MADE A GOOD FAITH EFFORT TO COLLECT. Fees for damages are AS FOLLOWS:Torn pages$1.00 /pageMinor damage$10.00 Moderate damage50% of replacement costLost/Missing bookReplacement costDamage beyond use/repairReplacement costSpine or severe cover damageReplacement costVulgarityReplacement costMEDIA AREA - CYBRARYTHIS IS A LEARNING SPACE AND SUBJECT TO ALL LEARNING/BEHAVIOR EXPECTATIONS JUST AS ANY CMA CLASSROOM. Students MAY NOT be sent to/stay in the Cybrary without the cybrarian’s approval and/or without a dedicated learning purpose. Students should not be in the Cybrary during class time. Subject to referral.CMA has a Cybrary that has a small print collection that can be checked out, as well as electronic databases, e-books and more. There are 10 desktops in the Cybrary area. If a teacher wishes to collaborate with the Technology and Cybrary Coordinator, e-mail her and both teachers will plan collaboratively. If a teacher needs student access to the desktops, please contact the Cybrarian ahead of time to schedule. Audio-Visual (AV) UseTeachers may check out AV materials from the Cybrary, following the guidelines set forth in CMA’s Video Use Policy, as explained below:If a teacher wishes to show a video other than one from the State Department of Public Instruction’s collection, he/she must first complete the Request for Prior Approval of Video Broadcast form and return it to an administrator prior to showing the video.-62865132080CMA’s Video Use Policy-DPS Board Policy 304500CMA’s Video Use Policy-DPS Board Policy 3045NOTE: NO ‘R’-RATED VIDEOS WILL BE SHOWN AT SCHOOL Before using a CMA owned video in the classroom, teachers must fill out a “Video Prior Approval Form” (available in the teacher workroom and the media area) at least 5 days prior to showing the video.Teachers will not be allowed to check out videos that do not pertain to their subject area and/or that were purchased for use in specific classes without approval from the principal.Teachers wishing to bring videos from outside the school must receive prior approval from the principal by submitting the lesson plan 5 days prior to the intended viewing. The lesson plan for the viewing must apply to the NC Standard Course of Study.Because it is sometimes illegal to show rented videos in the classroom, teachers must also notify the video store of how they intend to use the video (i.e., that he/she intends to show it to x number of classes).When teachers use a videotape or laser videodisc that is rated PG-13, they must have a signed “Video Parental Approval Form” (available in the teacher workroom and the media area) for any student in the class who does not meet the age requirement. The permission slips must then be kept on file. Teachers cannot assume that all students are the correct age. If a student does not have permission to watch a PG-13-rated movie, the teacher must give that student a non-penalized alternative or no alternative with no penalty. Teachers are not allowed to show movies that are rated R or NC-17. In the CMA media collection there are a few PG-13-rated videotapes and laserdisc. These items have been clearly marked so that teachers will be aware of the rating.47142151435Rated PG-13A Chorus Line VT 782.1 COf Mice & Men*NOTEVT FOThe removal of ‘R’ rated videos and laserdiscs from theCollection has occurred due to a recent change in N. C. State Department of Education policy.00Rated PG-13A Chorus Line VT 782.1 COf Mice & Men*NOTEVT FOThe removal of ‘R’ rated videos and laserdiscs from theCollection has occurred due to a recent change in N. C. State Department of Education policy.MEDIA AREA - CYBRARYInternet Usage- Plagiarism - Durham Public Schools Board of Education has adopted an Acceptable Internet Use Policy (Policy 5150). All students will be signing as will parents an Acceptable Usage Policy at the beginning of the year. Please check Consequences Matrix for plagiarism/cheating.Requests/problems concerning teacher or student laptopsTier ONETeacher and student attempt to fix. Tier TWOHELP DESK CENTER – CMA Technician - she will work on machines to correct problem -she will call student (contact faculty member) to the Center; if she cannot fix she will create a Help Desk Ticket. Loaner machines are available on a limited basis to faculty and students.Tier THREEMachine sent to Apple Internet Usage and expectations for CMA teachers:Check e-mail daily Use access for educational purposes Use polite and professional language Keep passwords private Use equipment and information in a careful and professional mannerTeachers MAY NOT access networks to do the following: Send or display material inappropriate in a school setting Use obscene language Share confidential information about students or employees Promote political parties or candidates Access for commercial gain or profit Upload or download copyrighted materialsInappropriate use of networks may be reported to the Cybrarian or administration and appropriate action will be taken. Violations may result in loss of access and/or other disciplinary action depending on the nature of the offense. When applicable, law enforcement agencies may be involved.FIELD EXPERIENCESField trips/experiences should enhance the curriculum and support the Standard Course of Study. They should be designed to stimulate interest and inquiry for educational growth and be an appropriate extension of classroom learning. Field experiences should provide the single most effective means for accomplishing the objectives of the curriculum and the disruption to other classes and programs must be kept to a minimum. The amount of school time lost must be considered. The experience must be reasonable in terms of time, distance and cost. Field experiences must meet all policy requirements of Durham Public Schools.Field experiences must not conflict with testing. Therefore, no field experiences should be taken within two weeks of any testing. Since December and May are major testing months, no field trips should be requested for either of these months; care needs to be taken to ensure there are no other testing and field experience conflicts. Additionally, no field trips should be taken the week before vacations (winter and spring break in particular).*CTE Department will handle all CTE Field Trips but, will still need to be approved by the principal. The safety and supervision of each student participating must be of the utmost consideration. Parents will be provided a list of rules, regulations and a detailed itinerary for students going on the trip. Parents must grant written permission on a standardized permission form approved by the teacher. The permission form must list how the student will be transported, the date and times, along with the destination of the field experience. The teacher must retain the signed permission form until the end of the school year. A medical permission is also required.All field experiences must adhere to DPS policies concerning field experiences and fiscal issues. For fiscal procedures and policies please refer to the correct section of the Teacher Handbook or see the school treasurer. If a yellow school bus is the mode of transportation, please submit the request to the principal one-month prior to the trip NOTES:Teachers should be familiar with the following DPS Policies as they relate to field experiences: Field Trips Board Policy #3050 Equal Educational Opportunity for All Students Policy #4000 Several policies in the 6400 series under transportation Board Policy on Fundraising #4700There may be other policies based on the individual circumstances, so please consult the DPS Board Policy Manual in the office area.Teachers responsible for field experiences are to inform the faculty of the students who will be going on the trip. A list of student names should be submitted to the faculty at least two days in advance of the trip. A subsequent list of the students who were unable to attend the field trip but who were on the original list should be submitted to the faculty within two days after the trip. Copies of Parent and Medical Release forms must be submitted to the Treasurer 3 to 5 days PRIOR to the trip. A student is not to depart on a field trip without the Treasurer having these properly completed documents in hand. Students participating in school related field experiences should not be counted absent in any class. Field experience participation does not count against exam exemptions. Please remember they are in attendance for school but on a school approved field experience.Teachers responsible for field experiences need to see the school treasurer. Collection of money should be completed and turned in to the treasurer following all fiscal procedures including but not limited to receipting all monies and turning it in correctly and on time. Only the principal can set the refund policy.Teachers utilizing private and commercial transportation need to be reminded of the legal liability of those modes of transportationA Field trip permission form for parent signatures can be found on CMA Faculty ShareEACH TEACHER CONSIDERING A FIELD TRIP MUST COMPLETE A FIELD TRIP GUIDELINES SESSION WITH THE SCHOOL TREASURER BEFORE ANY FORMS ARE COMPLETED AND APPROVED.Two Weeks Before Field TripField Trip RequestsTeacher requests field trip form to be signed by PrincipalTeacher mails one copy of the form to Transportation via interoffice mailTeacher gives one copy of the form to Main Office Secretary and one copy to the BookkeeperTeacher retains one copy of the form for his/her recordsTeacher checks with main office about 14 days prior to field trip date to assure transportationMain Office Secretary will enter request into EveryInfo computer system after receiving a copy of the form from the teacher.MONEY MATTERSAll necessary forms for documentation of fiscal matters are available online in the Faculty Share folder. No transactions can be made unless the procedures below are followed properly. ALL FUNDS MUST BE TURNED IN BY 2:00 p.m. Receipt BooksReceipt books will be assigned to each teacher at the beginning of the year upon completion of a refresher session with the treasurer and checked back in to the treasurer at the end of the year. Receipts must be written for all funds that are collected from students – this includes money for field trips, school events, etc. The procedures below – Receipt Book Checklist - should be followed for making out receipts.All coins should be separated into pennies; nickels, dimes and quarters, and all bills should be straightened out and in order. All money must be turned in daily because the auditor checks the date of deposit against the date of receipt. Money should not be left in the classroom overnight. Teachers will be held accountable for any lost or stolen money.Money belonging to school classes, clubs, organizations, teams, etc. must be kept in the school bank account. All transactions for such groups must be receipted and handled by the faculty sponsor, and not the student treasurer. The sponsor must make deposits, disbursements, and requests for balance statements.22860031115Receipt Book Checklist00Receipt Book Checklist Checks must be made out to “The City of Medicine Academy”Receipts must be prepared in ink (use original pen on white copy ONLY)The teacher must sign the receiptThe receipts must be used in the numerical sequence as issuedThe original (white copy) is given to the payer; the duplicates (yellow and pink copies) remain in the bound book.If a mistake is made in the writing of a receipt, the original and duplicates should be marked “void”; all three copies must remain in the receipt book.The “DPS” Deposit Ticket Form must be completed before turning money in to the treasurerMoney, receipt book, and “Deposit Ticket” must be turned in by 2:00 p.m. on the day money is collected. (Teachers unable to meet this deadline must make prior arrangements with the treasurer.)*Monies should only be collected by teacher who has assigned receipt book*Students are not allowed to collect money for any school related activites.Deposit TicketsAll teachers BEFORE turning in money to the treasurer should complete the Deposit Ticket form.The teacher should indicate the receipt numbers supporting the deposit in the space provided. If a teacher assistant issues receipts, both names should appear as the signature. The source(s) of the deposit should be categorized accordingly as well as monies collected per source. The teacher should also indicate in the space provided the composition of the total amount of money collected. Please review the sample Deposit Ticket and sample receipts.Check RequestsTo get money out of the account, the sponsor must complete the “DPS Request for Check” with original receipts or invoices attached (statements are not acceptable). Checks will not be written unless all documentation is attached to the check request. Requests cannot exceed $500.00.MONEY MATTERSPaychecksAll employee paychecks are deposited directly into their personal bank accounts. Employees must access the Employee Portal to obtain a copy of his/her deposit statement. Fundraising - SEE TREASURER BEFORE STARTING THIS PROCESS TO GET IT RIGHT!!All fund raising must receive prior approval. Prior approval includes all school, classroom, club, or booster organizations. The sponsor must complete the Request for Fundraising Form that is available from the treasurer. Submission of the form does not guarantee approval. All system and school accounting procedures must be followed. Teachers are not allowed to sign contractual agreements with fund raising companies in the name of the school or school sponsored organization.Individuals may be held fiscally accountable for all fundraising costs and profits. Schools shall limit major school-sponsored fund-raising activities. Activities shall not exploit students in any manner or interfere with the instructional day. Funds raised by the school-sponsored activities need to be available and utilized for the educational benefit of the entire student body in a manner approved by the principal.This policy is related only to major school-sponsored fund drives such as candy sales, bakes sales, and car washes. It does not refer to minor fundraising events for special activities nor to activities rendering a service such as operation of a school store and the selling of school pictures. No fundraising, however, should exploit or discriminate against students. This policy in no way limits the activities of the parent and teachers organizations, booster clubs, or other organizations that are independent but supportive of the schools. It is the wish of the board that parents, rather than students, conduct the fundraising activities of support groups.Credit Card- SEE TREASURER BEFORE STARTING THIS PROCESS TO GET IT RIGHT!!Credit Card checkout process requests credit card form Credit Card form needs to be submitted no later than 24 hours before approval by the principalCredit Card must be same day usage or during school hoursNo overnight handling or usages of credit card unless authorized Emergency ProceduresFire DrillsUnannounced fire drills will be conducted monthly (as required by state law). Specific evacuation route maps must be posted for all to observe. At the sound of the alarm, students and faculty should evacuate the building and move to their designated locations. Before leaving the classroom, each teacher should see all students out of the classroom, close windows, shut off lights, and close the door. Take a student attendance roster with you.Teachers should keep the class together and take attendance. Report any missing students to the principal.Students should not lean on cars in the parking lots near the building. Both teachers and students should take important, personal belongings with them (purses, keys, etc.) During fire drills everyone should remain in emergency locations until the “All Clear” signal is given.Review these plans with students early in the year and periodically thereafter.Evacuation maps are to be posted in all classrooms, subject to Fire Marshall fines.Lock Down In the event an unauthorized person enters, an announcement will be made. Teachers should lock and close their doors as well as close windows and pull down any window blinds. Lights should be shut off and students should be placed in the room to make them least visible from any window. Everyone in the room should be kept quiet.If all people in the room are safe, display the green card in the door and outside window. If someone is injured, display the red card. Do NOT open the door. Wait for security to escort you and the class to safety or wait until the “All Clear” is announced.Bomb Threat ProtocolInitially, a bomb threat is handled as a “fire drill” with students and teachers following the same evacuation procedures as for a regular fire drill. Announcement will either be over the PA system or by “runners”.Prior to leaving the room, take attendance and check the room for anything out of the ordinary and report anything unusual to the office. Close all windows, but leave lights on and doors open.Once evacuated, take attendance and report any missing students to the principal.34290031115See following page for new state guidelines concerning emergency actions forFIRE, SECURITY, EVACUATION WEATHER, BOMB THREAT,HAZARDOUS MATERIAL00See following page for new state guidelines concerning emergency actions forFIRE, SECURITY, EVACUATION WEATHER, BOMB THREAT,HAZARDOUS MATERIALEmergency ProceduresTornado DrillsThe National Weather Service issues a tornado watch (code yellow weather) when tornadoes are possible. A tornado warning (code red weather) means a tornado has been sighted and may be approaching. In the event of severe weather, the central office notifies us over our alert radio and by security. Staff will be notified to take shelter. Security will serve as outside spotters. Staff should be ready to implement the tornado evacuation/shelter plan.Staff members should carry a list of students and conduct a “head count” upon arriving at the sheltered location. Report any missing students to the principal.TORNADO EVACUATION MAPS will be posted in each room. If you need a tornado evacuation map, notify the front office.If time does not permit moving to the designated areas, teachers and students should move to the inside wall of the classroom away from windows.Tips for Teachers:Each teacher should select a student to lead the others to the assigned area. The teacher should bring up the rear of the group to assure no one remains behind.Teachers with classes next to restrooms should designate a student to check the restroom and make sure anyone in the restroom receives the warning.The teacher should select someone to open the window to equalize air pressure. The last person out (the teacher) should see that the door is propped open.The teacher should allow students to take coats, handbags, etc. with them. However, students should NOT be permitted to go to their lockers or other places to pick up belongings.When students are in the assigned area, the teacher should take attendance. (Teachers who have planning periods at the time of the warning should act as monitors.)Everyone should respond promptly to administrators announcing “Assume the position” by crouching on their knees facing the lockers with their hands over the backs of their heads. Their heads should be as close to the floor as possible.Emergency Response34290086995The following situations constitute an emergency:UnconsciousnessInability to speak, cough or breatheNot breathingNo pulseSevere bleedingCritical burnsInability to move or use body partSudden illness00The following situations constitute an emergency:UnconsciousnessInability to speak, cough or breatheNot breathingNo pulseSevere bleedingCritical burnsInability to move or use body partSudden illnessEmergency ProceduresTeachers finding themselves in such an emergency should be sure to stay with their class at the accident scene if safe (or have them covered by another staff member). Upon discovering the injury/illness, teachers should first gather enough information to briefly report what has happened. Teachers should then report the emergency to the main office staff and include the student name. The office will immediately notify administration. If there is blood or body fluids, teachers should barricade/secure the area around the accident scene until the clean-up crew arrives. Teachers should be sure to wash heir skin thoroughly with soap and warm water.After any accident at CMA, two forms must be filled out. The staff member present on the scene of the accident must complete the “Student Accident Report Form” immediately. The student(s) involved in the accident should obtain an insurance form from the office and should have parents/guardians complete as necessary.Blood ExposureAll employees exposed to blood are to immediately complete the blood exposure form and submit it to the treasurer – the form is available from the school office. When exposed to blood, all employees are required to follow Blood Borne Pathogens safety procedures. Training will be made available upon request.Student Accident Report- SEE TREASURER/DATA MANAGERThere are NOW SEVERAL FORMS that must be completed when a student has an accident. They are to be completed ASAP and returned to the principal for signature.Worker’s CompensationA Workers’ Comp form should be completed any time an employee has an accident on school property or during school time or when performing school sanctioned activities. See the treasurer for forms.Expectations for StaffExpectations of Employees in GeneralBOARD POLICY ISSUESSexual HarassmentThe DPS Board of Education believes that all employees and students are entitled to work and study in school-related environments that are free of sexual harassment. To this end, the board prohibits employees from engaging in sexual harassment and advises employees that when evidence of sexual harassment is established, disciplinary action may be taken, up to and including dismissal. (DPS Policy #3010)Drug-Free WorkplaceIt is the policy of DPS that a drug-free workplace be maintained. The board prohibits the unlawful manufacture, transmission, conspiring to transmit, possession, use or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, anabolic steroid, counterfeit drug, alcohol, other intoxicants of any kind, or any other controlled substance as defined in schedules I through V of Section 202 of the Controlled Substances Act (21USC 812) and further defined by regulation 21CFR 1300.11 through 1300.15. The board prohibits the possession, use, transmission, or conspiring to transmit drug paraphernalia. In addition, no employee shall be impaired by the excessive use of prescription or nonprescription drugs. Employees must not operate equipment while taking prescription drugs that impair/limit their ability to do so. The proper use of a drug authorized by valid medical prescription from a legally authorized health care provider shall not be considered a violation of this rule when the drug is taken by the one for whom the drug was prescribed. Violation of this policy shall subject an individual to personnel action by the board that could result in termination of employment with Durham Public Schools. Drug & Alcohol TestingAccording to DPS Board of Education Policy #3106, when there are reasonable grounds to believe that an employee is in violation of the Board’s Drug-Free Workplace Environment Policy, the Superintendent may require that employee submit to a medical examination, including a drug or alcohol assessment. The assessment will be conducted to determine whether the employee has been impaired by the use of prescription or nonprescription drugs while on duty. If the assessment is positive and there is no legitimate explanation for the test results, the employee may be subject to disciplinary action, including termination of employment. All bus drivers, bus mechanics and other employees directly involved in the safe transportation of students, and all employees involved in the operation of heavy equipment or other potentially dangerous equipment, may be required to submit to an annual drug and alcohol assessment. These employees may be required to submit to an assessment at any time without cause.Use of Tobacco ProductsAccording to DPS Board of Education Policy #3105, school employees may not display or use any tobacco products on school premises or at school-sponsored events. For the purposes of this policy, “tobacco product” is defined to include cigarettes, cigars, pipes, chewing tobacco, snuff and any other items containing or reasonably resembling tobacco or tobacco products. “Tobacco use” includes smoking, chewing, dipping or any other use of tobacco products.Child AbuseAll staff members are expected to follow state laws pertaining to reporting suspected child abuse. See guidance counselor for more specific procedures.TEACHING CERTIFICATE RENEWALSRenewal CreditNorth Carolina teaching certificates are valid for a period of five years effective from the date of issuance, and must be renewed by the holder within that period. Durham Public Schools’ Human Resources Department submits renewal information to the State Department of Public Instruction (SDPI) for its employees at end of the five-year cycle.Currently employed personnel should maintain an Individual Growth Plan in accordance with SDPI guidelines. Teachers are encouraged to develop an Individual Growth Plan related to the Standard Course of Study or technology and/or the school’s School Improvement Plan priorities for the year. The Individual Growth Plan can be developed in collaboration with the PLC of which a teacher is a member. Initial Licensure Teachers should complete the Beginning Teacher Individual Growth Plan. For help with this, see the principal or your teaching mentor.Renewal credit may be obtained through: teaching experience, local in-service workshops or activities which meet established criteria and carry at least .5 unit of renewal credit (at least 5 hours of instruction), college or university credit activities, programs approved by SDPI, and independent studies of no more than six units of renewal credit per five-year certificate cycle. The content of these activities should be directly applicable to critical job responsibilities and/or certificate field(s). To reinstate or renew a certificate, 15 units of renewal credit must be earned. One unit of credit (CRC) is earned for each full year of teaching, and for every 10 hours of contact time in a workshop or seminar that has been approved for credit by the SDPI or the local coordinator for staff development. Also, classes from institutes of higher education can earn credit. One-quarter hour is equal to one CRC. One semester hour is equal to 1.5 CRC’s. Workshops or activities that are less than 5 hours in length will not earn renewal credit, unless follow-up activities are included to bring the total number of hours to 5 or more.Twice a year the Human Resources issues each employee a computer printout listing all recorded staff development credits earned to date. Employees are responsible for maintaining accurate records of their participation in training activities. Discrepancies on the printout should be reported to the Office of Professional Growth and Training using the “DPS Office of Professional Growth and Training Request for Validation of Certificate Renewal Credit” Form (PGT-12). Only by submitting verification of completion of an activity (i.e., certificates of participation, transcripts, grade reports, etc.) can employees have the discrepancy corrected.Teachers new to the profession do not earn renewal credit until they are licensed.Directions for Registering for Workshops on the Durham Public Schools WebsiteTrue North Logic is here!!!! Educators:? To see your own credit history, go to the link below>click Lookup my CEUs tab.Need assistance with True North Logic? Go to the link below>click TNL How to’s tab.?Questions Regarding?Professional Development & Renewal Credits? CERTIFICATE RENEWALNews about Staff Development opportunities will be circulated by email or posted in the teacher lounges. Most of the offerings are free. Teachers interested in staff development workshops or activities that are not free should complete a request and submit to the new Professional Development Team.For those attending staff development opportunities not sponsored by Durham Public Schools and wanting renewal credit, a Request for Prior Approval for Individual Renewal Credit form should be completed. College classes, SDPI workshops, and independent study are examples of activities needing prior approval from the CMA PD Team and Principal for use as renewal credits.-15578760960Guidelines for Independent StudyThe following requirements must be met PRIOR to the beginning of the activity.1. Plan the experience in advance and obtain approval from Professional Growth and Development using the Individual Prior Approval for Renewal Credit form (PGD-04). Credit is not guaranteed for an activity that has already occurred and did not receive prior approval.2. The information will be reviewed and credit will be approved, denied, or returned for revision.3. Identify the educational objectives to be met as a result of this study. Educational objectives should be related to the employee’s assigned professional duties. A minimum of three objectives per unit of credit requested is to be included in the plan.4. Outline the evaluation procedures. There must be a means of determining that the competencies were achieved at a satisfactory level. Identify the person who will have the responsibility for making this determination.and Development within 20 days of the end of the activity. The report must by 1-1/2 to 2 pages for each unit of credit requested (for example, a report for a study carrying 2.0 requested units of credit should be 3-4 pages typed, or 8-10 pages if handwritten). 6. Independent studies for renewal credit are limited to a maximum of 6.0 renewal credits per five-year cycle00Guidelines for Independent StudyThe following requirements must be met PRIOR to the beginning of the activity.1. Plan the experience in advance and obtain approval from Professional Growth and Development using the Individual Prior Approval for Renewal Credit form (PGD-04). Credit is not guaranteed for an activity that has already occurred and did not receive prior approval.2. The information will be reviewed and credit will be approved, denied, or returned for revision.3. Identify the educational objectives to be met as a result of this study. Educational objectives should be related to the employee’s assigned professional duties. A minimum of three objectives per unit of credit requested is to be included in the plan.4. Outline the evaluation procedures. There must be a means of determining that the competencies were achieved at a satisfactory level. Identify the person who will have the responsibility for making this determination.and Development within 20 days of the end of the activity. The report must by 1-1/2 to 2 pages for each unit of credit requested (for example, a report for a study carrying 2.0 requested units of credit should be 3-4 pages typed, or 8-10 pages if handwritten). 6. Independent studies for renewal credit are limited to a maximum of 6.0 renewal credits per five-year cycleNational Board CertificationNorth Carolina teachers receive a 12% salary increase for being National Board Certified. Information on National Board Certification can be located a or by telephoning 1-800-22TEACH. For an application telephone 1-800-532-1813 ................
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