GREATER MANASSAS BASEBALL LEAGUE



GREATER MANASSAS BASEBALL LEAGUE

REGULAR MEETING MINUTES

September 11, 2011

A regular meeting of the Greater Manassas Baseball League Board of Directors was held at the Manassas City Police Station on Fairview Avenue in Manassas, VA on the above date with the following attendees:

Attending Board Members: Mary Clarke, Dave Cogar, Derek Cogar, John Morris, Kim Payne, Chris Sauder, Mark Stevens, Jason Stubler, Greg Sutherland (Late), Ray Walker, Jimi Weaver, and Bill Yochem.

Absent Board Members: Robert Bell, Vickie Bill, Paul Hairfield, Kevin Jennings, Wendy Jennings, Kenny Loveless, Clayton Miller, BJ Sullins.

Attendees: Kendra Sauder, Nathan Kohuth, Charlie Geiger, Jon Steier.

CONSENT AGENDA

President Cogar called the meeting to order at 7:04 pm

EXECUTIVE REPORTS

President’s Report: Brentsville and Gainesville are likely going to become Babe Ruth vs. Little League in 2012. Boundaries are still an issue – looking to have Bristow as free-agent territory where we will lose other jurisdictions. Players in league will be grandfathered and allowed to star at GMBL if they chose living outside our boundaries if impacted by these new leagues.

Vice President’s Report – Baseball: 1st week of rainouts will be added onto end of schedule, league worked hard to prepare fields to play on Saturday.

Vice President’s Report - Softball: No report – items discussed in other sections.

Secretary’s Report: Motion to approve by Jimi Weaver, seconded by Jason Stubler. Motion carried.

Treasurer’s Report: Motion was made to dispense with the Treasurer’s report and to have it sent electronically was made by Derek Cogar and seconded by Jason Stubler. Motion carried.

UNFINISHED BUSINESS

FALL Commissioners – Mark Stevens was assigned to be the Minor A Commissioner and Chris Sauder for Babe Ruth for Fall season. All other commissioner positions remain the same.

NEW BUSINESS

FARM TEAMS: Commissioners need to coordinate to get a list of eligible callup players for the next division should a team be short. When assigning teams and providing candidate names/contact information, please consider siblings from younger divisions. Coaches need to be provided with the “CALLUP PLAYER” Contact information, not just team names. Please ask for help if needed.

GEORGE MASON BASEBALL: GMU Baseball Club was looking to use GMBL as a home field for some practices and games, they are willing to do all the field maintenance before/after their games, they hold their own insurances; understand the schedule will be coordinated with GMBL’s Babe Ruth Team Schedules, held during the morning or daytime on Sundays only. A motion was made by Jason Stubler and Seconded by Derek Cogar, to allow GMU Baseball Club ability to use GMBL Field 6 for games and practices in trade for providing GMBL with free clinics to the league. Motion Carried.

1st Free Clinic is set for Oct 2nd – 12-3pm focusing on Minor A/AA and Majors divisions only. Future clinics will be held for other divisions so that training can be more focused where needed. Jason to coordinate with Dave any equipment needs for the clinic.

COACH APPROVALS: Additional approvals were required for Minor A, Softball 8U, 10U, and 14U divisions. The following coaches were approved by the board to either assist or manage their teams this Fall. Tim Tangen, Dave Cogar, Jason Stubler in Minor A, Bolster, Morris, Lewandowski, Burkhardt, and Andrews were approved in 8U Softball, Coffey and T. Smith were approved in 10U Softball. Holland, T. Smith were approved in 14U division.

2012 ELECTION SUBMISSIONS: Kim will be sending out a notification to confirm eligible members’ intent to run for the 2012 GMBL General Board. Members who have served atleast one year are eligible to run for the Executive Board, so interested candidates must notify Kim to prepare the ballots for next months elections.

TEMPORARY LIGHTS for FIELD 4: GMBL has reserved temporary gas powered lights starting 9/19 for 45 days to possibly light Field 4, but this expenditure requires board approval. Cost is $610 per set and we would need atleast 4 sets to adequately light the field – cost $2440 for rental only not including cost to run the lights. Concern surfaced about the positioning of the lights and impacts to the airport and the noise they will generate at the complex. Motion was made in lieu of getting portable lights to review the Fall Season schedule move games to all lighted fields such as Field 3 and Field 5 during evening hours. Motion was made by Jimi Weaver and Seconded by Jason Stubler. Motion carried with 100% approval of motion. Dave will coordinate with Warren and Vickie to adjust game schedules allowing all evening games to be played under lighted fields as we have open slots on Tuesdays and Fridays to move games.

CHAIRMAN’S REPORTS:

BYLAWS AND RULES COMMITTEE: No report.

BACKGROUND CERTIFICATION COMMITTEE: No report.

REGISTRAR: Registration is complete, Babe Ruth online rosters submitted to HQs. Some issues with non-payments still pending, asking commissioners to help notify these individuals to track down final payment. Kim will send each commissioner a list of those non-paid in their divisions.

PROTEST COMMITTEE: Nothing to report

TOURNAMENTS:

GMBL SPONSORED TOURNAMENTS – SPRING, MDT, DOG DAYS, LABOR DAY, FALL

BABE RUTH/CAL RIPKEN TOURNAMENTS. Dave needs to confirm if Directors are going to try and host a Fall Tournament.

TOURNAMENT TEAMS DIRECTOR: John Morris to F/U with Tournament teams using fields, all players must be GMBL registered to use fields.

SPONSORSHIP: Mary sent a final report electronically.

GAMES AND PRACTICE SCHEDULER: Offsite fields permits are with VP John Morris, will need to add rained out games from this past week to end of schedule. .

UMPIRE IN CHIEF: No report.

SNACKBAR COORDINATOR: John Morris will look to see how we may be able to load Volunteer Schedule as an “Event” at snackbar for each team. Comments would allow place to note volunteers and a way to remind teams of their assignments. We still need help on Mon, Tues, Wed in Snackbar to provide management oversight.

EQUIPMENT – PROCUREMENT/DISTRIBUTION: No report.

MAINTENANCE AND GROUNDS OPERATIONS: F5 got new street light installed, F6 Net at backstop needs to be fixed, F7 – a lot of dangerous debris around still need to follow-up with City on when restoration/cleanup will be complete.

PUBLICITY AND OPENING DAY: Picture Day set Oct 1st.

LONG RANGE PLANNING / GRANTS: Some Near-Mid-Long Range planning has been discussed for the complex. The possible move to a new site is a few years away, so would like to start with doing some work on F6 as it has been neglected the longest and impacted by the sewer work. Needs 20-30 tons of topsoil, want to laser level the whole infield and sow grass seed and then widen the warning track along the fence line. ACTION ITEM – board members are to send to John Morris and Ray Walker a list of Complex improvements they would like to see done within the one, three and five year plan scheme. A Committee including Ray Walker, Dave Cogar, John Morris, Kevin Jennings, Mark Stevens, and Jason Stubler will review recommendations and develop an overall Proposal to resent to the board. GRANTS – Dave has gotten preliminary paper work for Baseball for Tomorrow Grand, hopefully future money we can use to improve the complex and program.

FUNDRAISING: Fall Festival is in formal planning stages looking at Oct 8th). Looking at Hayride, Moon bounce, Pumpkin Patch, Buffet. Skate N Fun Zone we can setup a Private Event to raise money for GMBL – planning for late Fall or early Winter. Spirit Nights will also be hosted to wrap up year.

CLINICS: No report.

COMMISSIONERS’ REPORTS

BLASTBALL / T-BALL: No report.

ROOKIES-7/ROOKIE-8 – No report.

MINOR A – No report.

MINOR AA – No report.

MAJORS – No report..

BABE RUTH – No report.

SOFTBALL – No report.

CLOSING/Round Table: Kim Payne made a motion to nominate Kendra Sauder to the board, Jimi Weaver seconded the motion. Motion unanimously carried.

DATES TO REMEMBER

Oct 1st – PICTURE DAY

OCT 9th – OCTOBER MEETING/BOARD ELECTIONS

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