How to set up POP3 with your email address



How to set up POP3 with your email address

POP3 is a method of email retrieval that finds your incoming mail on the mail server and brings it into the inbox of your email client, such as Outlook Express or Entourage, so that you don’t have to go online and log into your email account to see your messages.

Automatic setup (recommended):

Log into your email account from your Members Email page. Once you login, you will see an option to "Configure Mail Client." Click on that. On the next screen you'll find a number of downloadable files that will automatically install your email address into your email client for you. Click on the appropriate file for your client (for example, Outlook) and follow the prompts to run the installation on your computer. Then, go to your email client. Enter your email password if prompted, and send a test email to your new email address to make sure it works. If you find that the automatic installation was unsuccessful, try entering the manual settings provided below.

Manual setup:

Mail Server Username: your full email address

Incoming Mail Server: mail.

Outgoing Mail Server: mail. (server requires authentication), port 26

This document contains instructions for Microsoft Outlook 98, 2000, 2002 and 2003, Outlook Express, Outlook Express for Mac, Entourage 2001 and up, and Mac Mail. Please scroll down to find the instructions for your particular email client.

Microsoft Outlook 2002 (XP) and 2003

1. Open Outlook. Click 'Tools' and select 'Options'.

2. On the Options page, select the Mail Setup tab and click 'E-mail Accounts...'

3. On the E-mail Accounts page, select 'Add a new e-mail account' and click 'Next'.

4. On the Server Type page select 'POP3' server type.

5. Enter the following information:

a. User Information

i. Your Name: Enter your name as you'd like it to appear in the "From" field of your outgoing messages.

ii. Email Address: Enter your full email address (for example, name@).

b. Server Information

i. Incoming mail server (POP3): mail.

ii. Outgoing mail server (SMTP): mail.

iii. (replace with your own domain name)

c. Login Information

i. User Name: Enter your full email address (for example, name@)

ii. Password: Enter your password.

6. Do not check the box next to "Log on using Secure Password Authentication (SPA)."

7. Click the "More Settings" box and select the "Outgoing Server" tab.

8. Check the box next to "My outgoing server (SMTP) requires authentication." Also, make sure to check "Use same settings as my incoming mail server."

9. Click the “Advanced” tab.

10. Under “Outgoing Server (SMTP)”, enter port number 26 in the “Outgoing Server (SMTP)” field. Click the "OK" button.

11. Click the "Next" button on the Email Account Wizard, and click Finish to end.

Microsoft Outlook 98 and 2000

1. From the Tools menu, select "Accounts." If you do not see "Accounts," place your cursor over the two arrows at the bottom of the list to display more choices.

2. Click the "Add" button.

3. From the Add menu, click "Mail."

4. In the Display Name box, type your name as you'd like it to appear when you send a message. Then click "Next."

5. In the Email Address box, enter your email address (for example, name@) and click "Next."

6. In the box labeled "My incoming mail server is a…" select "POP3" server.

a. Incoming Mail (POP3 or IMAP) Server: mail.

b. Outgoing Mail (SMTP) Server: mail.

c. (replace with your domain name)

7. Click "Next."

8. In the Account Name box, enter your full email address

9. In the Password box, enter your password.

10. You may check "Remember Password," but do not check the box labeled "Log on using Secure Password Authentication (SPA)."

11. Click "Next."

12. Choose your connection type under the "Which Method Do You Use to Connect to the Internet" heading.

13. If you chose "Connect using my phone line," you must select a dial-up connection in the Dial-up Connection Wizard and click "Next."

14. Click "Finish."

15. Select the account you just created under 'Account,' and click 'Properties.'

16. Click on the "Servers" tab.

17. Check the box next to "My Server Requires Authentication."

18. Please make sure that "Log on using Secure Password Authentication" is NOT checked.

19. Click the 'Advanced' tab.

20. Under “Outgoing Server (SMTP)”, enter port number 26 in the “Outgoing Server (SMTP)” field.

Microsoft Outlook Express

1. Open Outlook Express. Click 'Tools' and select 'Accounts'.

2. On the Internet Accounts page, select the Mail tab, click 'Add' and then select 'Mail'.

3. On the Your Name page, enter the email sender's name as the Display name and click 'Next'.

4. On the Internet E-mail Address page, enter the email sender's email address as the E-mail address and click 'Next'.

5. On the E-mail Server Names page, select POP3 as your incoming server type and enter the incoming and outgoing mail servers and then click 'Next' to continue.

a. Incoming mail server (POP3): mail.

b. Outgoing mail server (SMTP): mail.

c. (replace with your own domain name)

6. On the Internet Mail Logon screen, enter your full email address as your Account name

7. Enter your email account password. You may check 'Remember password' but do not check 'Log on using Secure Password Authentication (SPA)'.

8. Click Next, and then click Finish to end.

9. From the Tools menu, choose Accounts.

10. Select the "Mail" tab.

11. Click the email account you just created and then click Properties

12. Select the "Servers" tab.

13. Check the box next to "My Server Requires Authentication."

14. Click the Settings button.

15. Ensure that "Use same settings as my incoming mail server" is selected and click OK.

16. Click the 'Advanced' tab.

17. Under “Outgoing mail Server (SMTP)”, enter port number 26 in the “Outgoing mail (SMTP)” field.

18. Click Apply on the properties dialog box to confirm your changes and to close the window.

19. Click Close on the Internet Account dialog box to complete the settings change.

Microsoft Outlook Express for Macintosh

1. From the Tools menu, choose "Accounts."

2. Select the "Mail" tab.

3. Click "Add"

4. From the Add menu, click "Mail"

5. Click “Configure account manually”

6. Select “POP” and click the “OK” button

7. In the Name text box, type your name

8. In the email address box, enter your full email address

9. In the Account ID box, enter your full email address

10. In the POP server box, enter mail. (replace with your own domain name)

11. In the Password box, enter your password.

12. In the SMTP box, enter mail. (replace with your own domain name)

13. Click “Click here for advanced receiving options"

14. Check the box next to 'Override default SMTP port,' and enter 26 as the port.

15. Check the box next to 'SMTP server requires authentication.'

16. Make sure that 'Use same settings as incoming mail server' is selected.

17. Close this portion of the dialogue box, and then close the configuration dialogue box.

Microsoft Entourage 2001 and up

1. Open the Entourage email client (application) and click the "Tools" menu.

2. Select "Accounts" from the pull-down menu.

3. Click the "New" button in the upper-left corner of the Accounts window.

4. Enter your name as you would like it to appear to the recipient.

5. Click the radio button next to "I already have an email address that I'd like to use."

6. Enter your full email address in the field provided

7. Select "My incoming mail server is a POP3."

8. Enter mail. (your incoming mail server) in the field provided.

9. Click 'Click here for advanced receiving options' in the 'Receiving mail' section.

10. Enter mail. (your outgoing (SMTP) mail server) in the field provided.

11. Click 'Click here for advanced sending options' in the 'Sending mail' section.

12. Check the box next to 'Override default SMTP port' and enter 26 in the box.

13. Check the box next to 'SMTP server requires authentication,' and click 'OK.'

14. In the "Account ID" field, enter your full email address

15. Enter your password.

16. To have the Entourage client remember your password so you won't need to enter each time you send or receive mail, check the "Remember password" box.

17. Enter your email address in the "Account Name" field.

18. Click "Finish."

Macintosh Mail client (OS X 10.4 and above)

1. Open Mac Mail

2. Click the File menu and select New Account

3. Define your accounts settings as follows:

a. Account Type: POP Account

b. Description: Enter a description for the account.

c. Email Address: Your full email address

d. Full Name: Your name

e. Incoming Mail Server: mail. (replace with your own domain)

f. User Name: Enter your full email address

g. Password: Enter your email password

h. Outgoing Mail Server: mail. (replace with your own domain)

4. Click OK.

5. Click the Mail menu and select Preferences.

6. Click the Accounts tab and under Outgoing Mail Server SMTP, click the Server Settings button.

7. Set the Outgoing Mail Server port to 26

8. Click OK.

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