Project Management Process
Project Management Process
A Primer for the Project Management Process
? by David W. Larsen1
Table of Contents
Description ................................................................................................................................................................... 2
STAGE/STEP/TASK SUMMARY LIST .................................................................................................................. 3
Project Initiation
3
Project Control
4
Project Closure
6
Project Initiation .......................................................................................................................................................... 8
Step 01:
Project Kick Off
11
Step 02:
Project Objective & Scope
14
Step 03:
Project Schedule and Budgeting
16
Step 04:
Stage Schedule and Budgeting
21
Step 05:
Project Organization
27
Step 06:
Project Control Procedures
33
Step 07:
Business Case
36
Step 08:
Project Initiation Stage Assessment
40
Project Control .......................................................................................................................................................... 44
Step 01:
Stage Kick Off
45
Step 02:
Project Board Meetings
49
Step 03:
Quality Control
56
Step 04:
Progress Control
61
Step 05:
Change Control
65
Step 06:
Issues Management
68
Step 07:
Exception Situation
70
Step 08:
Stage End Assessment
74
Project Closure .......................................................................................................................................................... 82
Step 01:
Final Product Evaluation
82
Step 02:
Project Completion
84
Step 03:
Process Improvement
86
1
Dave Larsen may be reached at dwlarsen1946@
Created on 2/9/2017 3:39 PM
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Project Management Process
Description
Overview
This primer for a Project Management Process provides an integrated framework
for project organization, planning and control which is designed to:
- ensure the timely and cost-effective production of all the end-products,
- maintain acceptable standards of quality,
- achieve the benefit for which the enterprise investment in the project
has been made.
This publication may serve as a guide to understanding one set of formal means
to initiate, control and close projects successfully. This process is focused on
the information technology project domain, and has been successfully applied in
structured software development and system integration projects with firms in
multiple industries.
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Project Management Process
STAGE/STEP/TASK SUMMARY LIST
Project Initiation
PI Step 01: Project Kick Off
.010
.020
.030
.040
.050
.060
.070
.080
Recruit Project Sponsor
Recruit Project Initiation Stage Manager
Review Related Studies
Prepare Project Initiation Kick Off Plan
Brief The Team
Initiate Stage Control Procedures
Review Project Kick Off
Kick Off Project Initiation
PI Step 02: Project Objective & Scope
.010
.020
.030
.040
.050
.060
Establish Project Objective
Establish Scope of Investigation
Identify Initial Requirements
Identify Outline Solution
Identify Training Requirement
Review Project Scope
PI Step 03: Project Schedule and Budgeting
.010
.020
.030
.040
.050
.060
.070
.080
.090
.100
Determine Project Approach
Determine Project Stages and Steps
Determine Stage and Step Product Workflow
Estimate Duration
Establish Resource Requirements
Prepare Project Schedule
Prepare Project Budget
Create Project Schedule Products
Document Project Process Success Criteria
Review Project Schedule
PI Step 04: Stage Schedule and Budgeting
.010
.020
.030
.040
.050
.060
.070
.080
.090
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Determine Next Stage Activities
Determine Product Workflow
Estimate Effort
Allocate Resources
Prepare Stage Schedule
Prepare Stage Budget
Baseline Stage Schedule
Create Stage Schedule Products
Review Stage Schedule Products
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Project Management Process
PI Step 05: Project Organization
.010
.020
.030
.040
.050
.060
.070
.080
.090
.0100
Identify Key Personnel
Recruit Project Board
Recruit Stage Manager
Recruit Project Coordinators
Recruit Key Stakeholders
Recruit Stage Teams
Recruit Key Resources
Determine Training Requirements
Create Project Organization Chart
Review Project Organization
PI Step 06: Project Control Procedures
.010
.020
.030
.040
.050
.060
.070
Set Up Project Administration
Establish Quality Control Procedure
Establish Progress Control Procedures
Establish Project Control Factors
Establish Change Control Procedures
Establish Issue Resolution Procedure
Review Project Control Procedures
PI Step 07: Business Case
.010
.020
.030
.040
.050
Determine the Project Costs
Quantify Benefits
Determine Breakeven Point
Analyze Risk
Review Business Case
PI Step 08: Project Initiation Stage Assessment
.010
.020
.030
.040
.050
.060
.070
.080
Compile Project Initiation Report
Prepare Project Imitation Stage Assessment
Conduct Project Initiation Stage Assessment
Follow-Up Project Initiation Stage Assessment
Compile Small Project Initiation Checklist
Prepare Small Project Assessment
Review Small Project Assessment
Follow-Up Small Project Assessment
Project Control
PC Step 01: Stage Kick Off
.010
.020
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Setup Stage Administration
Establish Checkpoint Cycle
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Project Management Process
.030
.040
.050
.060
Initiate Stage Version Control
Acquire Stage Resources
Brief The Team
Initiate Stage Control Procedures
PC Step 02: Project Board Meetings
.010
.020
.030
.040
.050
.060
.070
.080
.090
.0100
Determine Frequency of Project Board Meetings
Schedule Project Board Meetings
Brief Project Board
Prepare for Project Board Meeting
Conduct Project Board Meeting
Follow-up Project Board Meeting
Project Initiation Stage Project Board Meeting
End of Stage Project Board Meeting
Intra-Stage Project Board Meeting
Project Closure Project Board Meeting
PC Step 03: Quality Control
.010
.020
.030
.040
.050
Schedule Quality Review
Prepare for Quality Review
Conduct Quality Review
Follow-up Quality Review
Review Quality Control Procedures
PC Step 04: Progress Control
.010
.020
.030
.040
.050
.060
.070
.080
Capture Performance
Update Schedule
Update Costs
Re-plan Stage Schedule
Conduct Team Status Review
Create Status Report
Update Stage Schedule
Create Flash Report
PC Step 05: Change Control
.010
.020
.030
.040
Request Change
Identify Alternative Solutions
Decide Change Actions
Implement Change
PC Step 06: Issues Management
.010
.020
.030
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Identify Project Issue
Assess Impact of Issue
Resolve Issue
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