Polk County Public Schools

Polk County Public Schools

Annual Retiree Open Enrollment Benefits Guide 2019 Plan Year

Last Day of Open Enrollment is November 2, 2018

Please review your health plan options very carefully!

All forms must be returned to the Risk Management & Employee Benefits Department by

November 2nd, 2018.

In Person:

Mail:

Polk County Public Schools Polk County Public Schools

1915 S. Floral Avenue

Attn: Benefits Department

Bartow, FL 33830

P.O. Box 391

Bartow, FL 33831

For additional assistance please contact the Risk Management and Employee Benefits Department at:

Phone: 863-519-3858

Email: RiskManagement-AllStaff@polk-

Retiree Email Program

The Risk Management and Employee Benefits Department currently uses a retiree email address list to communicate important information about your retiree benefits and new opportunities available to you.

If you are not currently receiving email notifications from our department, please be sure to send an email to us at PCSB.Retiree@polk- to join the list.

Joining the email list will not prevent you from receiving important information by mail.

Welcome from Risk

Management

Greetings Polk County Public Schools Retirees:

It is our pleasure to welcome you to the 2019 Open Enrollment. At Polk County Public Schools, making sure our retirees have access to quality, affordable health care coverage is a priority. The District's Superintendents Insurance Committee and the Board work hard to ensure that our retiree program offers our retirees comprehensive coverage while controlling long-term health care costs. This year we are continuing our focus on Ongoing Well Living (OWL) for all retirees and dependents! Our goal is to create WISE benefit consumers because Wise Individuals Stay Engaged! As the cost of healthcare continues to rise, it is more important than ever for each of us to take an active part in our health. The 2019 Benefits Guide includes a summary of your benefit plans, the eligibility requirements and instructions on how to enroll.

In 2015, Polk County Public School District joined the Florida School Retiree Benefit Consortium (FSRBC), an organization that assists School Districts throughout the state with benefit and retirement-related initiatives. The goal of FSRBC is to help Medicareeligible members gain access to high-quality medical plans at cost-effective premium rates. The FSRBC concept was presented to hundreds of our retirees at meetings held at various locations in Polk County. Based on retiree feedback, and following a process to select cost-effective plan options, Polk elected to move forward in offering these products.

Effective January 1, 2019 any Polk County Public Schools Medicare eligible retirees and dependents will be transitioned to the FSRBC for health, dental and vision benefit administration. This transition allows for increased benefit opportunities for those Medicare eligible.

OPEN ENROLLMENT BASICS

2

What Should I Do First? Form Deadline

ELIGIBILITY

3

Health Plan Eligibility AVAILABLE PLANS & PREMIUMS 9

Options for Eligible Retirees & Dependents FLORIDA BLUE PLAN OPTIONS 5

Health Plan Changes

Self-funded Benefit Summary

Prescription Plan Changes

THE STANDARD

12

Life Insurance Rates

DELTA DENTAL

14

Why Choose Dental? Benefit Summary

UNTIED HEALTHCARE VISION 16

Benefit Summary Laser Vision Benefit EMPLOYEE HEALTH CLINICS 19

Eligibility Locations PCSB WELLNESS PROGRAM 20

ABCs of Diabetes

PREMIUM PAYMENTS

21

FRS Deductions IMPORTANT LEGAL NOTICES 22

Please read the information contained in this guide carefully before making your decisions. The Annual Open Enrollment period is your once-a-year opportunity to make changes to your current benefit election and to review which family members you are including on your plans. The plan year begins on January 1 and continues through December 31.

The Risk Management staff strives to deliver prompt, current and accurate information to enable you to make informed choices. If you have any questions or need any assistance, please call us, email us, or stop by to see us. We are here to assist you.

Sincerely,

Risk Management and Employee Benefits

POLK COUNTY PUBLIC SCHOOLS

| Retiree Open Enrollment for 2019

2

Open Enrollment for the 2019 Plan Year

What is Open Enrollment? What should I do first?

Open Enrollment is your yearly opportunity to review your current benefit elections and make any changes that may be needed for you and your family. Please take the time to familiarize yourself with the guide's contents. We hope that after you review this guide you will have a clear understanding of the changes that will be effective January 1, 2019, and how they may impact you and your covered dependents. At Polk County Public Schools, you are important! That's why we work hard to provide affordable benefit options for you and your family.

Review the Open Enrollment Guide to ensure you have your Open Enrollment Form, located in the center of your guide. If you are missing this form, please contact Employee Benefits at 863-519-3858 or by email at: RiskManagement-AllStaff@polk-

What happens if I do not return the enrollment form?

If you do not return your Open Enrollment Form, your current benefit elections will automatically continue for you and your eligible covered dependents.

What if I want to cancel the health insurance offered?

If you are covered by another health plan and do not wish to be enrolled in the Polk County Public Schools Health Plan circle the indicated spot on your form to cancel coverage for health insurance and return it to the Risk Management and Employee Benefits Department.

Important note: If you choose to cancel all plans offered by the School Board of Polk County, including the FSRBC plans, then you will not be able to come back to any plan offered by the School Board of Polk County in the future.

Deadline for Open Enrollment

Forms must be returned to the Risk Management and Employee Benefits Department by November 2, 2018. Forms received after the due date will not be accepted.

NO FAXES WILL BE ACCEPTED.

POLK COUNTY PUBLIC SCHOOLS

| Retiree Open Enrollment for 2019

3

Eligibility & Documents

Retirees

Benefit eligible employees who retire are eligible to continue health insurance coverage. Retirees must elect coverage at the time of retirement. If you do not elect retiree coverage or leave one of the retiree health plans sponsored by the Polk County School Board, you will not be permitted to elect coverage at a later date.

Retirees who are eligible for retiree insurance coverage may also enroll their eligible dependents.

Spouses

Spouses are eligible for coverage when they meet all requirements of a legal marriage in the state of Florida. An ex-spouse does not meet eligibility criteria even if insurance coverage is specified by a judge in a divorce decree.

Children

A covered employee's children are eligible for coverage until the end of the calendar month in which they turn 26. An eligible child includes the employee's natural, newborn, adopted, foster, or step child(ren), and a child for whom the Covered Employee has been courtappointed as legal guardian or legal custodian.

There are provisions for continuing coverage for disabled dependent children beyond the age of 26. If you feel you have a dependent who may meet this criteria and have not already submitted documentation to Risk Management, please contact our office at 863-519-3858 so that we can assist you with this process. Grandchildren can only be covered up to 18 months of age and are only eligible if the parent remains covered.

Required Documentation

It is your responsibility to show that your dependent meets the eligibility requirements and to remove them when eligibility ends. Eligibility ends on the last day of the month in which the requirements are no longer met. The premium will be deducted for the entire plan year; however, dependents will not be covered until the documentation is received. You must provide the following documentation to the Risk Management & Employee Benefits Department for any dependents being added during Open Enrollment:

Dependent Relationship Spouse Natural Child

Stepchild

Adopted Child Legal Custody or Guardianship

Disabled Dependents Over Age 26

Adult Child (ages 19-26) Grandchildren (EE's child must be listed

as parent on birth cert. & remain covered)

Documentation Requirements*

Copy of Marriage License

Copy of Birth Certificate (must list employee as a parent)

Copy of Birth Certificate (must list employee's spouse as a parent) and

Marriage Certificate

Adoption Certificate

Court Order establishing legal guardianship

Social Security Disability Documentation. Disabled dependents are eligible only

if covered by the PCSB Health Plan prior to age 26.

Copy of Birth Certificate

UNDER 18 MONTHS OLD

OVER 18 MONTHS OLD

Copy of Birth Certificate

Legal Custody or Guardianship documentation

*The previous year's U.S. Tax Return showing you claimed the dependent can also be used to establish eligibility.

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