Polk County, North Carolina



POLK COUNTY

BOARD OF COMMISSIONERS’ REGULAR MEETING

December 2, 2013, 7:00 P.M.

R. Jay Foster Hall of Justice, Womack Building

Columbus, NC

AGENDA

1. Call to Order - Chair Gage

2. Invocation – Father John Eckert, St. John the Baptist Catholic Church.

3. Pledge of Allegiance – Commissioner Pack

4. Election of Chair – Motion to approve.

5. Election of Vice-Chair – Motion to approve.

6. Approval of Agenda – Agenda items may be added and/or deleted at this time. Motion to approve.

7. Approval of Minutes – Approval of the November 4, 2013, economic development work session and regular meeting minutes, and the November 12, 2013, public hearing and special meeting minutes. Motion to approve. Pages 1-5.

8. October Refund Request – Melissa Bowlin, Tax Administrator, will present the request. Motion to approve. Page 6.

9. Motor Vehicle Tax Refund Request – Melissa Bowlin will present the request. Motion to approve. Pages 7-8.

10. Audit Report – Fiscal Year Ended June 30, 2013 – Kimberly Hooks, Dixon Hughes Goodman LLC, will present the report. Citizen comments. Motion to approve. Pages 9-12.

11. NCDOT Secondary Road Funds Update – Commissioner Gasperson asked that this item be placed on the agenda. Steve Cannon, NCDOT District Engineer, will present the update. Citizen comments. Pages 13-17.

12. DSS Building Update/MBP Report – Commissioner Holbert asked that this item be placed on the agenda. Al Henderson and Kevin Day of construction consulting firm MBP will present the report. Citizen comments. Pages 18-26.

13. Cost Estimates for School Security Task Force Recommendations – Interim County Manager Pittman and School Superintendent Miller will present the cost estimates. Citizen comments. Motion to approve. Page 27.

14. Resolution in Recognition of Polk County Schools – Commissioner Gasperson asked that this item be placed on the agenda. Aaron Greene, Polk County Schools Curriculum Director, will discuss the school system’s ranking. Citizen comments. Motion to approve. Page 28.

15. FEMA Funds Application – Bobby Arledge, Emergency Management Director, will discuss the application. Citizen comments. Motion to approve. Pages 29-42.

16. Polk Fresh Food Hub Proposal – Dawn Jordan, Interim Ag Economic Director, will give a PowerPoint presentation. Citizen comments. Motion to approve. Pages 43-48.

17. Polk County Comprehensive Recreation Plan – To consider approval of the amended plan. Citizen comments. Motion to approve.

18. Resolution Approving Polk County’s 2012 Local Water Supply Plan – To approve the local water supply plan as required by NCGS 143-355(1). Citizen comments. Motion to approve. Page 49-54.

19. Internet & Electronic Mail Acceptable Use Policy Addition – Interim County Manager Pittman will discuss the addition. Citizen comments. Motion to approve. Pages 55-61.

20. BOC Meeting Schedule, January-June 2014 – To set the regular meeting schedule through June of 2014. Page 62.

21. Polk County Government 2014 Holiday Schedule – To approve the 2014 holiday schedule. Page 63.

22. Budget Amendment – Sandra Hughes, Finance Director, will present BA #2, Administration, $21,000 – Appropriate Fund Balance to assist Rutherford Life for adult daycare operations not to exceed $3,500 per month for 6 months for a maximum amount of $21,000, approved and administered by the County Manager. Motion to approve. Page 64.

23. Manager’s Report – 1) Saluda Center update. 2) Budget work session discussion.

24. Volunteer Boards for Review – Zoning Board of Adjustment – 1 application, 1 alternate position. Pages 65-68.

25. Citizen Comments on Non-Agenda Items

26. Commissioner Comments

27. Closed Session - Motion to go in to closed session to discuss matters relating to personnel, G.S. 143-318.11(a)(6), and attorney-client privilege, G.S. 143-318.11(a)(3).

28. Open Session – Motion to return to open session.

29. Adjournment – Motion to adjourn.

Indicates information is included in the agenda packet.

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