CITY OF RED BUD, ILLINOIS



CITY OF RED BUD, ILLINOIS

CITY COUNCIL

MEETING MINUTES

MONDAY, DECEMBER 7, 2015

Red Bud City Hall

City Council Chambers

The City Council of Red Bud, Randolph County, Illinois met on Monday, December 7, 2015 at 7:00 P.M. at Red Bud City Hall, City Council Chambers.

Members Present: Mayor Tim Lowry, Clem Esker, Don Thompson, Mike Reed, Bill Hanebutt, Glenn Linnertz, David Friess, Kyle Donjon, Clarence Nail

Members Absent: None

Others Present: City Attorney Paul Ray, City Superintendent Josh Eckart, City Code Administrator Jeff Mueller, Chief of Police John Brittingham, Administrative Assistant Pam Poetker, City Clerk Joanne Cowell

Others Absent:

I. Pledge of Allegiance

II. Call to Order at 7:00 P.M. by Mayor Lowry

III. Roll Call by City Clerk Joanne Cowell

IV. Approval of Financial Statements

Motion made by Council Member Reed, seconded by Council Member Thompson to approve the Financial Statements as presented and file for audit. The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye. Motion carried.

V. Line Item Transfers

There were none.

VI. Approval of Estimated and Listed Bills

Motion made by Council Member Nail, seconded by Council Member Reed to approve the estimated and listed bills. The vote was as follows: Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye. Motion carried.

VII. Consideration of any Additional Bills

There were none.

VIII. Correspondence and Public Guest Comments

There were none.

IX. Consent Agenda—Items Originated at Committee Level

Please note: Items with ** were removed from the consent agenda.

Consent Agenda – Items Originated At Committee Level as Indicated in ( )

A. City Council Meeting Minutes from November 2, 2015 and November 24, 2015

Approval of minutes of November 2, 2015 and November 24, 2015

Motion made by Council Member Nail, seconded by Council Member Donjon, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

B. Sale of Lot 11A in East Industrial Park (Finance)

Approval of Ordinance No. 1351, “An Ordinance Pertaining To The Sale Of Municipal Real Estate” for the sale of Lot 11A, East Industrial Park in the amount of $58,000, to First Stage Fabrication, Inc.

Motion made by Council Member Nail, seconded by Council Member Donjon, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

C. 2016 Tax levy Ordinance No, 1350 (Finance)

Approval of Ordinance No. 1350, “An Ordinance For The Levy And The Assessment Of Taxes From The Current Year of 2015 to 2016”

Motion made by Council Member Nail, seconded by Council Member Donjon, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

D. Fire Department Building Exterior Renovations (Finance)

Approval of quote from Innovative Home Design and Construction in the amount of $4,045.00 for replacement of fascia metal, gutters and downspouts for the fire department picnic shed.

Motion made by Council Member Nail, seconded by Council Member Donjon, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

E. Holiday Lighting Coupon (Public Works)

Approval of $10 coupon for residents with outdoor lighted decor

Motion made by Council Member Nail, seconded by Council Member Donjon, to approve under the omnibus designation, the items on the consent agenda. The vote was as follows: Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye. Motion carried.

X. Reports of Standing Committee, Departments and Other Committees, Boards & Commissions

A. Finance Committee—Meeting November 24, 2015

1. Maturing CDs

None

2. Holiday Gift Certificates – Authorization to Purchase

Motion made by Council Member Reed, seconded by Council Member Donjon, to authorize the purchase of the Red Bud Chamber of Commerce Gift Certificates for the holidays for employees. The vote was as follows: Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye. Motion carried.

3. Inclusion of Mayor in Health Insurance Program – Ordinance No. 1352

Bill Schmaltz (health insurance consultant) took the podium to explain the city’s health insurance plan and answer any questions regarding the proposal of allowing the mayor to participate in the city health insurance plan, at his own cost for the monthly premium and the deductible. After a lengthy discussion, Alderman Reed felt this warranted more study and asked that any alderman who had questions regarding proposed Ordinance No. 1352, please email those question to him. He also asked Poetker to get whatever information was available, from IML or Rural Affairs Council, regarding small communities offering health insurance to part time elected officials.

Motion made by Council Member Reed, seconded by Council Member Nail, to table Ordinance No. 1352 with direction that the elected official’s health insurance coverage issue be returned to the finance committee agenda for further study, research and recommendation to the council. The vote was as follows: Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye. Motion carried.

B. Personnel Committee - Meeting November 24, 2015

Nothing to report

C. Public Health & Safety Committee - Meeting November 24, 2015

1. Authorization to Hire Crossing Guard

Motion made by Council Member Hanebutt, seconded by Council Member Donjon, to approve hiring Lisa Farley as Crossing Guard at the current rate of pay, subject to physical and drug testing. The vote was as follows: Friess, aye; Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye. Motion carried.

D. Public Works Committee - Meeting November 24, 2015

1. Laborer Position – Authorization to Hire

Motion made by Council Member Nail, seconded by Council Member Friess, to approve hiring Chad Grohmann as full time Laborer at $16.47/hour, subject to physical and drug testing. The vote was as follows: Donjon, aye; Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye. Motion carried.

2. Gas Futures

Nothing to report

E. Code Enforcement Committee - Meeting November 24, 2015

Nothing to report

F. Cultural Committee - Meeting November 24, 2015

Alderman Thompson said that Alderman Donjon will fill in for him as liaison while Thompson is out for surgery/recovery.

G. Executive Session Minutes Review Committee – No Meeting

Nothing to report

H. Planning and Public Policy Committee - Meeting held with Plan. Comm. November 17, 2015

Nothing to report

I. Planning Commission - Meeting November 17, 2015

Nothing to report

J. Economic Development Commission – Meeting December 2, 2015

1. First Stage Fabrication Loan Documents Approval

Motion made by Council Member Esker, seconded by Council Member Hanebutt, to approve the execution of the loan documents to First Stage Fabrication (Scott Dilly) for $150,000 @ 1.5% for ten years. The vote was as follows: Nail, aye; Esker, aye; Thompson, aye; Reed, aye; Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye. Motion carried.

K. Parks & Recreation Committee – Meeting December 2, 2015

1. Expression Swing Frame – Authorization to Purchase

Motion made by Council Member Linnertz, seconded by Council Member Friess, to approve the purchase of the new expressions frame from Ultra Play, not to exceed $700. The vote was as follows: Esker, aye; Thompson, aye; Reed, aye Hanebutt, aye; Linnertz, aye; Friess, aye; Donjon, aye; Nail, aye. Motion carried.

XI. Old Business

None

XII. New Business

A. Review of December Calendar

1. Committee meetings are scheduled for Tuesday, December 29, 2015

B. Other Comments

None

C. Adjournment

Motion made at 7:54 P.M. by Council Member Reed, seconded by Council Member Hanebutt to adjourn the meeting. The vote was as follows: all ayes. Motion carried.

Respectfully submitted,

Joanne G. Cowell, City Clerk

Red Bud, Illinois

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