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Operational Plan Reportright000Polk CHD | WWPHRC - Western Wisconsin Public Health Readiness Consortium[6/5/2017]WWPHRC Vision: WWPHRC Mission: To protect the health and safety of the citizens living in the jurisdictions of the member agencies by supporting and promoting the professional development of individual and organizational members in terms of Public Health preparednessGroup: -- WWPHRC | -- Western Wisconsin Public Health Readiness ConsortiumService 1: PlanningGoal 1.1: To maintain a PHEP that meets/exceeds CDC guidance around capability based emergency response plansNotes: Current consortium model is in alignment with CDC best practice of Capabilities Based Planning. Many regions, LPHA`s, and the state itself is using our model to develop their own plans.Objective 1.1.1: Update plans based on CDC guidance or as guidance changesLead: Kaczmarski, Brian% Done: 95Notes: 011217 - Technically, this Objective is met. However, it is the intent of the group to complete at least 9 of the 15 capabilities within budget period 5.StatusAct No.Activity LeaderActivityPerformance MetricStatus1.1.1.1Kaczmarski, BrianUpdate a minimum of 3 capabilities in PHEP per year, based on CPG`s or on emerging guidance from the CDC[Project] Based on version dates, a minimum of 3 sections of the PHEP will be updated annually [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:As of November 20, 2016, the capabilities of NPI, MS and VM have all been updated to meet or exceed CDC CPG Guidance around planning. Tools/resources have been updated and loaded to members section website for consortium members to upload, localize and adopt. This process will continue as emerging guidance is produced.1.1.1.2Kaczmarski, BrianMedical Surge 1 - Assess the nature and scope of the incident[Project] Update Ops Checklist for MSProvide Training on ICS 201, 202Provide both resources to members [between 7/1/2016 and 1/31/2017] 100% CompleteNotes:012617- Updated Ops Checklist has been finalized and posted to Member`s Section of consortium website. Location - Members Section - PHEP - MS Capability.Consortium YouTube training on how to use an ICS 201, 202 and what is an IAP have been posted to consortium YouTube channel.Activity is considered COMPLETE.1.1.1.3Kaczmarski, BrianMedical Surge 2 - Support Activation of Medical Surge[Project] Become Admin of WEAVR on behalf of all Members (Director)Coordinate a minimum of two WEAVR drills on behalf of member agenciesLocals are aware of how to either activate a WEAVR drill locally or request a WEAVR drill from consortium Director. This should be reflected in local plans. [between 7/1/2016 and 1/31/2017] 100% CompleteNotes:012717- Consortium director is Admin of all consortium member agencies, as well as all jurisdictions within the NWWIHCC. To date, two WEAVR drills have been run, results posted to consortium members website, as well as distributed via email. Locals should have reflected in their own plans how to either activate WEAVR drills locally, OR how to request support for this function through consortium director (an example of surge capacity within Medical Surge within the Tiered Response Framework).1.1.1.4Kaczmarski, BrianMedical Surge 3- Support jurisdictional medical surge operations[Project] Participate on MS workgroup at state level (Director)Determine best way to access WI-TRAC (patient tracking)Be able to staff local EOC (members)Be able to staff RMCC (Director of consortium and coalition) [between 7/1/2016 and 1/31/2017] 100% CompleteNotes:012717- As of this entry, there has been NO state workgroup formed around this capability. Consortium director continues to press state on this issue. Members are encouraged to work with jurisdictional hospital partners to share WI-TRAC access where appropriate. Members do have an identified WI-TRAC user within their facility, but rarely use the system in daily operations. Local members are very confortable with staffing a local EOC, and the activation and notification processes are part of their local plans.Consortium and coalition director have written policy and procedure on Tiered Response activation, including RMCC activation. This process/policy has been shared with member agencies and should be adopted into local plans.022417 - Nothing significant to report on at this time. Consortium director and coalition director continue to pursue a consistent template for the development of the Regional Medical Coordination Center. Lacking state guidance.032117 - Nothing new to report. Consortium director will be attending April 2017 PHPAC meeting in Madison. Hope to learn more at this meeting.042417 - Four new resources have been added to the PHEP, communicated to member agencies, and posted to consortium website. Still no guidance/tools/resources from the state per contract.060417 - 2 of the 4 Performance Metrics have been successfully demonstrated via the Barron County Tornado response; be able to staff local EOC, be able to Staff RMCC. The first two performance metrics are considered stalled as the state has not formed a workgroup. WI-TRAC continues to be a hospital information sharing tool, and could be accessed in a response via the EOC.This Activity is CONSIDERED COMPLETE.1.1.1.5Kaczmarski, BrianMedical Surge 4 - Support demobilization of medical surge operations.[Project] Update Ops Checklist for MSUpdate ICS 221 Educate partners on ICS 221 [between 7/1/2016 and 1/31/2017] 33% CompleteNotes:012717 - The MS Ops Checklist has been updated and posted to Members Section - PHEP. Locals should adopt into their plans.The ICS 221 Demobilization Plan has NOT been updated to date.The ICS 221 YouTube training has NOT been created to date.022617 - Medical Surge is dependent on the concept of the Regional Medical Coordinating Center. Until state guidance and direction is given, this RMCC component will be tabled.032117 - No updates to this activity.042717 - No updates to this activity.THIS ACTIVITY IS CONSIDERED SUSPENDED FOR Budget Period 51.1.1.6Kaczmarski, BrianNon-Pharmaceutical Intervention 1 - Update NPI Ops Checklist to align with NPI Capability Language[Project] Director to develop and work with State Panel.Provide to members Train members [between 7/1/2016 and 1/31/2017] 100% CompleteNotes:012717 - NPI Ops Checklist has been updated and posted to Member`s Section. NPI training video has been posted to YouTube channel. Locals should have adopted and localized Ops Checklist into local plans.Of note: State workgroup around NPI has not responded to requests for information, nor have they convened a workgroup to directors knowledge.1.1.1.7Kaczmarski, BrianNon-Pharmaceutical Interventions 2 - Develop NPI Playbook[Project] Director to develop PlaybookProvide to membersTrain members[between 7/1/2016 and 6/30/2017] 100% CompleteNotes:012717 - 4 requests have gone to the state as to the status of the NPI workgroup, specifically the development of the NPI Playbook. Both PHPAC director and ICP Gwen Borlaug have indicated to director that no action has been taken yet, but there are plans to do so.Activity is in limbo at this point.022617 - Activity in limbo. No direction and guidance from state.032317 - Nothing new to report.042717 - Nothing new to report.060417 - The consortium has moved ahead and completed a NPI Playbook that will be distributed to member agencies and added into the PHEP. Activity COMPLETE.1.1.1.8Kaczmarski, BrianVolunteer Management 1 - Coordinate volunteers[Project] Updated VM Ops ChecklistBecome WEAVR Admin on behalf of consortium/coalitionProvide VRC Trainings in 3 locations within HCC regions during BP5 [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:012817 - VM Ops Checklist completed, finalized and posted to Member`s Section. Locals should upload, localize and adopt.Director is a WEAVR Admin for all member agencies, and to date, 2 WEAVR Drills have been successfully run. Results of drills posted to Member`s Section of consortium website3 VRC Trainings are scheduled within NWWIHCC during BP5. Partnering with Washburn County to provide these trainings. ACTION ITEM- VRC Courses posted on WI-TRAIN and registration needs to be opened up.022617 - Registration for all VRC courses is now open via WI-TRAIN. Activity on track.032117 - VRC courses are set to be conducted in April and May 2017. Registration is not quite full, but not in jeopardy of being cancelled.042717 - The first of 3 VRC trainings was conducted in Washburn County. Due to medical reasons regarding the lead instructor, the remaining two courses have been postponed until the Fall of 2017.060417 - The two remaining VRC trainings (due to instructor health) have been moved to the fall of 2017. Of note, the coalition/consortium activated a Volunteer Reception Center related to the Barron County tornado, and effectively processed 900 + volunteers to over 200 assigned jobs. Lessons learned, but overall a tremendous success.ACTIVITY CONSIDERED COMPLETE1.1.1.9Kaczmarski, BrianVolunteer Management 2 - Notify volunteers[Project] Coordinate a minimum of 2 WEAVR Drills during BP5. [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:012817 - DRILLS COMPLETED. RESULTS AVAILABLE ON CONSORTIUM WEBSITE, MEMBER`S SECTION1.1.1.10Kaczmarski, BrianVolunteer Management 3 - Organize, assemble and dispatch volunteers[Project] Update VM Ops ChecklistDevelop 3 VRC Teams in Region 1 (based on MRC structure) [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:013017 - VM Ops Checklist updated and posted to Member`s Section. Members should localize and adopt.3 MRC Courses are identified and trainers/materials procured. Working with WI-DHS PH Preparedness unit to get courses posted on WI-TRAIN for registration.022617 - Courses now open for registration via WI-TRAIN.032117 - No updates to report.042717 - Nothing new to report. WICAMS is a tool for volunteer management housed by WEM, and may be a solution to many VM gaps.060417 - 2 WICAMS printers have been purchased and will be housed at each WEM office within the coalition (Spooner and Eau Claire). This tool will allow us to preidentify, credential and badge volunteers before an incident. Activity considered COMPLETE.Service 2: TrainingGoal 2.1: To be a statewide leader in the provision of timely, relevant and purposeful trainings for consortium members and other coalition partners in the NW part of Wisconsin.Notes: WWPHRC will partner with NWWIHCC, WEM, DPH, TEEX and other key partners to offer the most comprehensive, relevant, accessible and timely training calendar to emergency response partners in the NW part of WI. We do this by using training and competency assessment data, coupled with CDC guidance, and comprehensive web reviews of current offering. We also offer our own YouTube channel to our members for convenience.Objective 2.1.1: Provide ICS/NIMS and other required trainings to members% Done: 0StatusAct No.Activity LeaderActivityPerformance MetricStatus2.1.1.1Kaczmarski, BrianProvide ICS 300 within Budget Period 5[Project] A minimum of one ICS 300 within region during Budget Period 5 [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:122016 - ICS 300 is scheduled for Spooner, WI and is posted to WEM`s training site and open for registration. This course is scheduled for January 31-February 1, 2017011217- ICS 300 is scheduled now for Spooner, WI and for Duluth, MN. Consortium Director is instructor for both sessions Both courses are full as of this update.022617 - ICS 300 for Spooner completed. ICS 300 for Duluth and Oneida County forthcoming.032117 - ICS 300 for Duluth Essentia Health System is complete. Most hospital leadership, command and general staff were in attendance. Favorable reviews, and the system would like to schedule an ICS 400 in the future.042717 - Oneida County ICS 300 was conducted and 26 participants successfully completed the course.2.1.1.2Kaczmarski, BrianProvide ICS 400 within Budget Period 5[Project] A minimum of one ICS 400 will be offered within our region during BP 5 [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:122016 - ICS 400 is scheduled for Chippewa Falls, WI, is posted on WEM`s training site and open for registration. The course is scheduled for March 30-31, 2017. Dennis Brown, Chippewa County EM, is the course Administrator and is working with consortium director on Logistics.011217 - ICS 400 is currently sitting at 23 registrants out of a max of 30. We have added a 2nd instructor for this course to meet the demand.022617 - Added another ICS 400 course for Oneida County in May 2017.032117 - ICS 400 Chippewa Falls is scheduled to be run on March 30-31, 2017. Class is sitting at 26.042717 - ICS 400 in Oneida County will be conducted on May 15-16, 2017. This is the last 400 course for Budget Period 5.060417 - ACTIVITY MET AND SURPASSED. COMPLETE2.1.1.3Kaczmarski, BrianProvide TEEX MGT 346 - EOC and Planning course to consortium members during BP5.[Project] An onsite TEEX instructed 3 day course to members during BP5 [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:122016 - The MGT 346 course is confirmed, on WEM training site, and open for registration. The course will be located at the Barron County EOC on April 17-19, 2017011217 - MGT 346 course has been moved from Barron, WI to Spooner, WI at the WI-DNR conference room. Reason - larger venue and the demand for the course has led to expanding the registration cap from 30 students to 50. Also, EM from Washburn County is hoping to get 15-20 of their own people attending the course. As of this posting, registration is sitting at 25 people out of a 50 person max. TEEX instructors are coordinating the logistics of travel to Wisconsin. Recruitment for this course is happening through WEM, WWPHRC and the NWWIHCC.022617 - Washburn County EM is the lead coordinating entity with TEEX for the completion of this course. Course is on track.032117 - Consortium director spoke to Washburn County EM (lead entity) and all logistics and course itself are on track.042717 - The 3 day course has been completed, full class, positive reviews. Activity considered COMPLETE.2.1.1.4Kaczmarski, BrianProvide timely, relevant and targeted trainings to member agencies through consortium YouTube channel.[Project] A minimum of 5 relevant trainings will be posted and shared to consortium YouTube channel during BP5. [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:110516 - YouTube channel for consortium was created in October 2016. To date, a total of 7 trainings have been created, posted to, and shared with members. Additional trainings will be created and shared as needed.Also, our YouTube channel is liked and likes several other emergency response organizations sites, thus expanding the number of training possibilities for our members.011217 - As of this posting, no new trainings have been added to our YouTube channel.022617 - No new trainings to report since last update.032117 - No new trainings to report since last update.042417 - Annual BBP training has been posted to our YouTube channel. Upcoming trainings on PH Ethics and PM/QI tactics forthcoming.Objective 2.1.2: Continuously monitor centers for PH Preparedness excellence for the best trainings currently available and share with partners% Done: 0Objective 2.1.3: Create topic specific trainings and post to YouTube channel when appropriate% Done: 0Service 3: ExercisingGoal 3.1: A well prepared consortium and coalition through HSEEP guided exercises.Objective 3.1.1: Provide a variety of opportunities for members to test their plans and response abilities during BP5.% Done: 0StatusAct No.Activity LeaderActivityPerformance MetricStatus3.1.1.1Develop a regional exercise design team[Project] A multidisciplinary exercise design team that leads the exercise design process for NWWIHCC and WWPHRC [between 7/1/2016 and 10/3/2016] % CompleteNotes:Exercise design team created on September 10, 2016. Team minutes, agendas, and membership available upon request.3.1.1.2Kaczmarski, BrianDevelop local (Tier 1) exercise resources for members to practice locally.[Project] HSEEP compliant ExPlan, EEG`s, and PPT for local use to prepare for the Area and Regional exercises during BP5. [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:110516 - ExPlan, EEG`s and PPT are complete in draft format and awaiting finalization by the Exercise Design Team. Goal date for finalization is December 10, with disbursement to member agencies by December 15.Disbursement will occur through consortium website, coalition website, Emergency Management and via member distribution lists.122016 - Local exercise materials are finalized, posted to websites, and have been distributed to partners for their use. These tools are intended to be used at the local, or Tier 1, level and are considered optional.011217 - Consortium director and Coalition director are meeting on January 16, 2017 to develop the AREA exercise materials. This is in anticipation of the three scheduled exercises for February 2017.022617 - All 3 area exercises have been completed and well attended. Focus is now on the development of the REGIONAL exercise materials.032117 - Consortium director and coalition director met to draft an AAR from the area exercises and to finalize materials for the Regional exercise. All activities and tasks on track.042717 - The area exercise in Rice Lake was conducted on April 25. Over 100 attendees, guest speakers in the morning. Positive reviews. AAR process is ongoing.3.1.1.4Kaczmarski, BrianDevelop Regional (Tier 3) exercise resources and provide large scale regional TTX during BP5.[Project] HSEEP compliant Regional Exercise Materials (ExPlan, EEG`s, TTX) and HSEEP compliant AAR posted to PCA Portal by June 30, 2017 [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:122016 - In Progress, Regional TTX scheduled for April 25, 2017 at WITC-Rice Lake.011217 - WWPHRC Director and NWWIHCC Coordinator are meeting on January 16, 2017 to develop the materials needed for the Regional Exercise in Rice Lake. These materials will be vetted through the regional exercise design team and then portions will be distributed to all partners to allow them to prepare for the regional exercises.022617 - All AREA exercises are completed. Focus is now on the development of materials for the REGIONAL Exercise.032117 - All activities and tasks on track.042717 - Activity considered COMPLETE, minus the AAR.060417 - FINAL AAR TO BE SUBMITTED BY JUNE 25, 2017. ACTIVITY COMPLETEService 4: AdministrativeGoal 4.1: A well prepared consortium utilizing the full preparedness cycle of planning, training and exercising.Objective 4.1.1: To meet or exceed the state required grant objectives and deliverables for BP5Lead: Kaczmarski, Brian% Done: 100Notes: 122016 - BP5 grant objectives and deliverables are available upon request or in the Member`s Section of the consortium website.011217 - Transition of the 4 workplans from paper tracking to VMSG tracking is in progress.022617 - Objective is on track.StatusAct No.Activity LeaderActivityPerformance MetricStatus4.1.1.1Develop 4 workplans to monitor and guage progress (Overall, MS, VM, and NPI)[Project] 4 completed, approved and disseminated work plans [between 7/1/2016 and 6/30/2017] % CompleteNotes:All 4 work plans completed and posted to consortium pleted on 10/1/164.1.1.2Kaczmarski, BrianHold quarterly consortium BOD meetings for situational awareness and to best gauge the needs of members[Project] 4 scheduled and completed board meetings [between 7/1/2016 and 6/30/2017] 100% CompleteNotes:122016 - 2 BOD meetings completed to date. 2 more scheduled for BP5.Agendas, minutes and meeting schedule available on consortium website.011217 - Next scheduled Consortium BOD meeting is January 18, 2017.022617 - January 18 BOD Meeting complete. Minutes and agenda posted to consortium website, Member`s Section. 4th BP5 BOD Meeting Scheduled for April 18, 2017.042717 - The fourth and final BOD meeting took place on April 12. No further BOD meetings for BP5. The first BOD meeting for the new Budget Period is scheduled for July 2017. Activity considered COMPLETE. ................
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