Table of Contents



FINAL DRAFT

Report to the Smithsonian Institution

Archives and Special Collections Council (SIASC)

Data Elements and Recommended Standards for Archival Description of Photographs and Photograph Collections

|[pic]Archives of American Art |[pic] |[pic] |[pic] |

| |National Air and Space Museum |National Anthropological |Archives Center of the |

|[pic] |Archives Division |Archives |National Museum of American |

|Eliot Elisofon Photographic Archives at | | |History |

|the National Museum of African Art |[pic] |[pic] | |

| |National Air and Space Museum |National Anthropological |[pic] |

| |Archives Division |Archives |Archives Center of the |

| | | |National Museum of American |

| | | |History |

The Photographic Descriptive Standards Group:

Kristine Kaske, chair, National Air and Space Museum Archives Division

David Haberstich, Archives Center of the National Museum of American History

Susan McElrath, National Anthropological Archives

Karen Weiss, Archives of American Art

Paul Wood, Eliot Elisofon Photographic Archives at the National Museum of African Art

Editors:

Sarah Demb, National Museum of the American Indian Archives

Colleen Hennessey, Freer Gallery of Art and Arthur M. Sackler Gallery Archives

April 2002

Table of Contents

Introduction 2

Data Dictionary 3-34

Elements by Requirement Level 3

Element by Name 4

Biography - Historical Note 5-6

Creator 7-8

Date 9-10

Electronic Access and Location (URL) 11

Exhibitions and Usage of image 12

Form and Genre 13

General Note: source of title, caption 14

Identification Number 15

Link to Hierarchical Levels 16

Link in plain language to Hierarchical Levels 17

Physical Condition 18

Physical Description 19-20

Preferred Citation 21

Provenance 22

Publications Note 23

Repository Name and Address 24

Restrictions on Access 25

Restrictions on Use and Reproduction 26

Scope and Content Note 27-28

Subject: person, topical, culture and geographical 29-30

Title 31-32

Full Record Examples 33-44

Collection Level 33-40

Series Level 40-42

Item Level 42-45

Bibliography and Resource Guide 46

Introduction

This document is a product of the Smithsonian Institution’s Archives and Special Collection Council’s (SIASC) Descriptive Standards Group for Photographs that was formed as a result of the SIASC sponsored Symposium on Descriptive Standards for Photographs held September 14-15, 2000. The group’s task was to identify a minimum set of data elements for photographic description. They carried this task out by considering existing descriptive standards such as Graphic Materials: Rules for Describing Original Items and Historical Collections derived from Anglo-American Cataloging Rules (AACRII), Visual Resources Association Core Categories Version 3.0, and Dublin Core 1.1, and drew upon the experience of the group members. The group comprised individuals from the Smithsonian Institution’s Archives of American Art, the National Anthropological Archives, the Archives Center of the National Museum of American History, the National Air and Space Museum Archives Division, and the Eliot Elisofon Photographic Archives at the National Museum of African Art.

Though these standards can be used in a variety of cataloging systems they reflect the group’s collective experience and current practice of entering data into Smithsonian Institution Research Information System (SIRIS) using the USMARC (machine-readable cataloging) bibliographic format. As such, this document is designed mainly for the use of archivists, visual resource librarians/curators, and museum professionals cataloging photographic material at the item, series and collection level.

The focus of this document is the data dictionary that identifies the potential elements used to describe photographic materials. These elements are identified as being either mandatory, mandatory if applicable and optional/recommended. The dictionary provides a definition of the element, links to other descriptive standards, explains whether an element is repeatable and if there are authority controls for the terminology, notes concerning the use of each element and examples of the elements use. Please note that the examples are not formatted for direct incorporation into a catalogue record.

Examples of existing Smithsonian archival photographic descriptions are provided, reflecting a variety of materials, levels of description, and repository specific applications. Attempts to standardize practices may result in revisions of these examples.

A bibliography and resource guide is included to help users find additional information on photographic description. This document is as a guideline and in conjunction with other cataloging tools that are referenced in the bibliography and resource guide.

Data Dictionary

This dictionary has 2 sections, Element by Requirement Level and Elements by Name. Please note that these are not the only elements of photographic description; complete photographic description is encouraged. If information is known, take the time to determine where in a catalogue record it should be placed. The Bibliography and Resource Guide at the end of this document provides additional resources to assist in photographic description.

Mandatory elements are those elements necessary to create a minimum level catalog record. Mandatory if Applicable elements are those elements that are necessary if they apply to the material being described. Optional/Recommended elements add contextual information and provide additional information that patrons will find useful in identifying pertinent materials. In general, underlying the guidelines is the expectation that the description be as complete as possible.

Element by Requirement Level

Mandatory

• Date

• Form and Genre

• Physical Description

• Repository Name and Address

• Subject: person, topical, culture and geographical (one mandatory)

• Title

Mandatory if Applicable

• Creator

• Electronic Access and Location (URL)

• Identification Number

• Photographer, see creator

• Restrictions on Access

• Restrictions on Use and Reproduction

Optional/Recommended

• Biographical/Historical Note

• Culture, see subject

• Exhibitions and Usage of image

• General Note: source of title, caption

• Link in plain language to Hierarchical Levels

• Link to Hierarchical Levels

• Physical Condition

• Preferred Citation

• Provenance

• Publications Note

• Publisher, see creator

• Scope and Content Note

• Studio Name, see creator

• Subject (expanded)

Elements by Name

• Biographical - Historical Note [Optional/Recommended]

• Creator [Mandatory if Applicable]

• Culture, see subject

• Date [Mandatory]

• Electronic Access and Location (URL) [Mandatory if Applicable]

• Exhibitions and Usage of image [Optional/Recommended]

• Form and Genre [Mandatory]

• General Note, e.g. source of title, caption [Optional/Recommended]

• Identification Number [Mandatory if Applicable]

• Link to Hierarchical Levels [Optional/Recommended]

• Link in plain language to Hierarchical Levels [Optional/Recommended]

• Photographer, see creator

• Physical Condition [Optional/Recommended]

• Physical Description/Physical Medium [Mandatory]

• Preferred Citation [Optional/Recommended]

• Provenance [Optional/Recommended]

• Publications Note [Optional/Recommended]

• Publisher, see creator

• Repository Name and Address [Mandatory]

• Restrictions on Access [Mandatory if Applicable]

• Restrictions on Use and Reproduction [Mandatory if Applicable]

• Scope and Content Note [Optional/Recommended]

• Subject: person, topical, culture and geographical [Mandatory]

• Title [Mandatory]

BIOGRAPHICAL – HISTORICAL NOTE

[OPTIONAL/RECOMMENDED]

The Biographical – Historical Note element briefly records any significant information on the creator/author of the material described required to make its nature or scope clear. For persons this may include place of birth and domicile, variant names, occupations (if relevant to the materials), and significant accomplishments (if reflected in the materials). For corporate bodies, this may include information on the functions, purpose, and history of the body, its administrative hierarchy, and earlier, variant or successor names. This note may be divided into sub-elements consisting of a brief summary note and an expansion of the note.

USMARC

545 – Biographical and Historical Data

VRA 3.0

Relation

Description

Dublin Core 1.1

Relation

Description

Notes

• This element is repeatable.

• Displayed in SIRIS as Bio/Historical Note

Example (Biography)

1. Constance Stuart Larrabee (1914-2000) photographer; born in England, raised in Pretoria, South Africa; studied photography in London (1933-1935) and at the Bavarian State Institute for Photography in Munich (1935-1936), where she was influenced by the avant-garde work of the Bauhaus school. Returning to South Africa, Larrabee set up a studio and photographed many leading cultural and political figures of the period. During World War II she served as South Africa's first woman war correspondent and in 1950 she married an American and moved to the United States.

2. [Ansel Adams] Noted American photographer.

3. Photographer; New York, N.Y.

Example (Historical Note)

1. Founded after the National Air Races of 1928, the Early Birds (later to be known as the Early Birds of Aviation, Inc.) consisted of pioneer aviators banded together for the purposes of preserving aviation history, advancing interest in aeronautics and the enjoyment of good fellowship. A more detailed history of the organization may be found at

2. Photography firm; Chicago, Ill.

3. The Federal Art Project, as well as the Federal Music Project, Federal Theater Project and Federal Writers' Project were all projects of the Work Progress Administration's (WPA) Federal Project No. 1. The WPA was established in May 1935 specifically as a work relief program for the millions of individuals left unemployed during the Depression. Its name changed to the Work Projects Administration in 1939 when it fell under the administrative hand of the newly created Federal Works Agency. (At that same time, the Federal Art Project officially became the Federal Art Program.) Under the Federal Art Project, separate photographic divisions were set up in several states, most notably in New York City. In addition to documenting the work and activities of artists employed on the program, photographers documented the activities of other projects under "Federal One," including the Federal Theater and Music Projects. Photographers also worked on creative assignments for exhibitions, photo murals, etc.

CREATOR

[MANDATORY if APPLICABLE]

The Creator element is the name of the person or organization chiefly responsible for the creation of the photograph or photographic collection, or for whom the photographic collection is named. Typically for photographic materials, especially those described at the item level, the creator is the photographer or studio. However, for an archival collection it can be the name of the collector or compiler of a group of photographs or an organization sponsoring the production of a group of photographs. This field can include the life dates of the creator and a relator term to qualify the relationship of the names to the material describer. If more than one person contributed to the creation of the materials, all names are entered in separate added entry fields.

USMARC

1xx field – Main creator

100 (personal name creator)

110 (corporate name creator)

111 (conference name creator)

130 (uniform title name creator)

VRA 3.0

Creator

Dublin Core 1.1

Creator

Notes

• Determine the main creator from information provided on a label or stamp on the item(s), or a container, or accompanying textual material.

• If the creator is unknown, do not enter "unknown" or "unidentified"; instead omit this field and enter the information that the photographer is unknown in a note field (USMARC 500, VRA 3.0 Title and Dublin Core 1.1 Type).

• Enter the name of the person(s) depicted in the photograph as a subject.

• SIRIS contributors are expected to search SIRIS and the Name Authority File (NAF) maintained by the Library of Congress using Research Libraries Information Network (RLIN) or Online Computer Library Center (OCLC) and follow exactly the form of the name if a match is found. If not found, create name heading following Anglo-American Cataloging Rules (AARC2), 1998 2nd rev. Basic guidelines are to enter as: Last name, First name for personal names; name in direct order for corporate names. Use the form of the name by which the person is commonly known. Life dates are optional

• This element is not repeatable in USMARC, but additional creators can be added using the 7xx fields.

• Use the Library of Congress Name Authority File (NAF) and other controlled lists for relator terms. The creator element is indexed in most systems both as an alphabetical browse index and as a special keyword index. In the SIRIS Archives and Manuscripts Catalog, the creator is indexed in the alphabetical browse index.

• The SIRIS Library Catalog searches for the Creator in the "author browse", the "name keyword" and the "author keyword" search fields.

• Displayed in SIRIS as Creator/Author

Examples

1. Reynal, Kay Bell, 1905-1977, photographer.

2. Underwood and Underwood

3. Dunn, Esther Haines, collector.

DATE

[MANDATORY]

Guidelines depend on whether the material being described is published or unpublished. For unpublished photographic materials use the date of execution. For published images, the date element is used in conjunction with the name and place of the publisher, distributor, and may also contain dates of manufacture or printing if it differs from the published date. The date of printing or publication can be added as per below when it differs significantly from the date when the image (i.e. negative) was made.

USMARC, dates are entered in separate fields.

008 - Fixed-length data elements (character positions 06 - Type of date/Publication status; 07-10 - Date 1; and 11-14, Date 2)

245 - subfield “f” – inclusive dates (in general, used in collection level description)

245 - subfield “g” – bulk dates

260 - subfield "c" - Date of production, publication, distribution, etc.

VRA 3.0

Date

Dublin Core 1.1

Date, Coverage

Notes

• When no date of execution is known, supply a probable date according to the patterns shown in Betz’ (see Bibliography), or use the known date of copyright. Give any necessary explanation in the note area. Use the abbreviations "ca." (circa) and "c" (copyright), writing them in the lowercase.

• Always devise a date to provide some chronological information even if it is only an estimate of several centuries. As a last resort with single items, for which no date can be conjectured, use the abbreviation "n.d." (no date).

• Give the date or span dates of execution as a year or years. Optionally, for single items, include month and day as found on the material.

• Optionally, for collections, indicate dates or date spans most heavily represented within the collection as a bulk date (beginning and ending date of collection).

• If dates differ, add the copyright date followed by the date of execution.

• Optionally, even if the dates are the same, add the copyright date following the date of execution to reflect copyright status of the material.

• Optionally, for individual photographs, add the date of printing or publication when it differs significantly from the date when the image (i.e., negative) was made.

• When the date of execution is an integral part of the transcribed title on a single item, transcribe it as such, and repeat it in square brackets as the date element in the publication, distribution, and area fields.

• This element is not repeatable, but USMARC has a variety of types of dates that can be expressed.

• Displayed in SIRIS as Date.

Examples

1. Published: [London]: Pubd. by T. Tegg III, Cheapside, June 6, 1814 (option to include month and day)

2. Both published and copyright dates can be given: 1967, c 1965

3. If unpublished, date of execution and copyright can both be given: 1886, c1892; 1908, c1909; 1918, c1918

4. Publisher and Printing Information included in one statement: New York : Published by W. Schaus, c1860 (Boston : Printed at J.H. Bufford’s)

ELECTRONIC ACCESS and LOCATION (URL)

[OPTIONAL/RECOMMENDED]

The Electronic Access and Location (URL) element is the link to a finding aid or digital copy.

USMARC

856 - ELECTRONIC LOCATION AND ACCESS (R)

VRA 3.0

No equivalent field

Dublin Core 1.1

No equivalent field

Note

• This element is repeatable is there is more than one image of the item available online or more than one access method.

• Displayed in SIRIS as Go To: (this is subject to change)

Examples

1.

2.

3.

EXHIBITIONS AND USAGE OF IMAGE

[OPTIONAL/RECOMMENDED]

The Exhibition and Usage of Image element is the citation in an exhibition or publication where the described materials have been shown or in book or periodical where it has been published.

USMARC

585 – Exhibition Note

VRA 3.1

Relation

Dublin Core 1.1

Relation

Notes

• This element is repeatable.

• Displayed in SIRIS as Exhibition

Examples

1. Imperial War Museum, Duxford: 'Wings Across the Atlantic' Exhibition, 1990.

2. The photographs were exhibited at the Louisiana Purchase Exposition, St. Louis, Missouri, 1904.

3. Eric F. Long and Mark Avino (photographers), Tom Alison and Dana Bell (editors), At the Controls: The Smithsonian National Air and Space Museum Book of Cockpits, copyright 2001 The Smithsonian Institution; The Boston Mills Press (Niagara Falls, NY), p. 68.

FORM and GENRE

[OPTIONAL/RECOMMENDED]

The Form and Genre field contains terms identifying the format, process, genre and technique of the image.

USMARC

655 - INDEX TERM--GENRE/FORM

VRA 3.0

STYLE/ PERIOD

Dublin Core 1.1

Type

Resource Type

Notes

• Use plural version of terms.

• Field includes terms describing general categories, functions, genres, or aggregation levels for content. Recommended best practice is to select a value from a controlled vocabulary. Recommended thesauri include the Art and Architecture Thesaurus (AAT) or the Thesaurus of Graphic Materials.

• Use both broad and specific terms.

• This element is repeatable.

• Displayed in SIRIS as Form/Genre

Examples

1. Daguerreotypes

2. Black-and-white photographs

3. Pictorialist

4. Cibachrome (TM)

5. Stereograph

GENERAL NOTE – SOURCE OF TITLE

[OPTIONAL/RECOMMENDED]

The General Note – Source of Title element provides information about the source or origin of the title or caption.

USMARC

500 – General Note

VRA 3.0

Title

Description

Dublin Core 1.1

Type

Notes

• This element is repeatable.

• Displayed in SIRIS as General Note.

Example

1. Inscribed in pencil on mat verso.

2. Supplied by compiler.

3. Title accompanying reproduction in "Complete Photographic Works of Joe Sixpak," West Podunk Community College Press, 1999, p. 39.

IDENTIFICATION NUMBER

[MANDATORY if APPLICABLE]

The Identification Number is a unique identifier used for the material being described.

USMARC

099 – LOCAL FIELD

VRA 3.0

Identification Number

Dublin Core 1.1

Identifier

Note

• Varies between repositories.

• This element is repeatable.

• Creators of the materials described may have their own numbering systems that are listed in conjunction with repository identification numbers

• Types of identification numbers include: negative numbers, accession numbers, location codes, studio numbers, call numbers, and numbering systems developed by the creator of the material.

• Displayed in SIRIS as Location Code Number or Call Number

Examples

1. Current Accession, 1977/2.15

2. Smithsonian Negative number A-26767-B-2

3. EEPA 2000-0008

LINK TO HIERARCHICAL LEVELS OF ITEM

[MANDATORY if APPLICABLE]

The Link to Hierarchical Levels of Items element establishes vertical links between items, series, and collections. It allows users to move from item to series and/or collection level records.

USMARC

773 - HOST ITEM ENTRY

VRA 3.0

Relation

Dublin Core 1.1

Relation

Notes

• This element is repeatable.

• SIRIS automatically generates one of the following headers for this field Forms Part Of: or Contained In: in the public display mode.

• There are separate fields in MARC for the parent-child link and the child-parent link. You must use both links for the system to work properly.

Examples

1. Item-level record: reference back to series-level record (“Forms part of...”): Black-and-white film negatives (Series 4), Scurlock Studio Records, 1905-1994.

2. Series-level record referring back to collection-level record (“Forms part of...”) Scurlock Studio, Scurlock Studio Records, ca. 1905-1994.

3. Item –level record: reference back to or series-level record or collection-level (“Contained in…”) Library of Congress Collection of American Indian Photographs 1860’s-1930’s

LINK IN PLAIN LANGUAGE TO HIERARCHICAL LEVELS OF ITEM

[OPTIONAL/RECOMMENDED]

The Link in Plain Language to Hierarchical Levels of Item element is used when item(s) or series are part of a larger collection. State in plain language to which collection or series the item(s) being cataloged belongs.

USMARC

580 - LINKING ENTRY COMPLEXITY NOTE

VRA 3.0

Relation

Dublin Core 1.1

Relation

Note

• This element is repeatable.

• For series level records, relate to both collection and item level records where applicable.

• Recommended thesaurus, the Library of Congress Name Authority File (NAF) for authority control.

• This field provides the same data as in the previous field – Link to Hierarchical Levels of Item, but in a different format.

Examples

1. Collection Level: See Others in: Henry and Margaret Drewal photographs, 1970-1989

2. Series Level:

Contained in: Numbered Manuscript Collection

See Others in: Scenic Views of North America 1871-1912

3. Item Level: Contained in: Herbert M. Cole photographs,1973.

PHYSICAL CONDITION

Not to be confused with Physical Description

[OPTIONAL/RECOMMENDED]

The Physical Condition element is a general note describing physical condition of photograph.

USMARC

590 - LOCAL NOTES

VRA 3.0

No equivalent field

Dublin Core 1.1

No equivalent field

Notes

• Displayed in SIRIS as Condition.

Example

1. 8” x 10” copy photo; severe adhesive staining at right edge of reverse, huge smeary ink blobs at upper right of obverse.

2. Slight warping of base. Heavy pencil retouching.

3. Poor: severe channeling, warping, reticulation, acetate odor.

PHYSICAL DESCRIPTION / PHYSICAL MEDIUM

[MANDATORY]

Physical description is composed of sub data elements that indicate extent (the number of physical units) combined with the medium or format (e.g. photographic print), or combined with terms that identify the configuration of the material and how it is stored (e.g. vol., linear ft.; box, etc.); the primary support and or mount, if significant; physical details relating to coloration or illustrative matter; dimensions; and whether there is accompanying material. At a minimum, extent combined with medium and/or format, or storage configuration, are necessary. Specific information for an item that requires technical equipment for its use or an item that has special conservation or storage needs may also be recorded as Physical Medium.

USMARC

300 -- PHYSICAL DESCRIPTION

340—PHYSICAL MEDIUM

VRA 3.0

Material

Measurements

Technique

Type

Dublin Core 1.1

Format

Notes

• This field is repeatable, as are subfields within the overall field.

• Data elements in this field are dictated by the nature of a particular medium or format.

• Expressions of extent and medium format can be expressed in alternate ways within the field, (recording alternate forms in parentheses) or to describe different parts of multi-part items.

• This field is very flexible and in effect can be configured in a variety of ways; the options can be confusing and suggest the need for each repository to standardize procedures.

• In USMARC, field 340, Physical Medium, can also be used to record details of process, medium, etc. If field 340 is used, it is recommended that field 300 include only subfields a and f; the option is determined by the repository's practice, but consistency should be maintained. In VRA 3.0 and Dublin Core 1.1, color and other details are included in a free-text descriptive field. There is also a subfield for dimensions in USMARC field 340.

• The data elements may repeat terms used elsewhere in the record, such as in title and summary.

• This field can be to identify different portions of the object (in an item-level record) or different aspects in series- and collection-level records.

• Dimensions are to be listed in a consistent fashion. In general, AACR2 derived rules such as Graphic Materials follow h x w in cm., rounded to the nearest whole. For materials such as slides which have a standard format, dimensions are not necessary unless the size is non-standard.

• Please use authority control for unit type and note that units of measure are consistent and utilize standard nomenclature.

• Displayed in SIRIS as Physical Description.

Examples

Item Level

1. 1 item : col., chromogenic paper print; 11 x 14 in.

2. 1 vol. (265 photographic prints)

3. 1 photographic print : b&w ; 24 x 19 cm.

4. 1 slide : col.

5. 1 contact sheet

Series Level

1. 36 items, black and white negatives; 36 items, color 35mm slides

Collection-level

1. 200 cu. ft.

2. 87.6 cu. ft.: (318 boxes)

3. 2.3 linear ft. (45 vol.)

4. 1 vol. (335 items)

5. cu. ft. (1 box; 1 album, unbound, 11 x 15-1/2" (28.0 x 39.4 cm.)

6. 345 photoprints

PREFERRED CITATION

[OPTIONAL/RECOMMENDED]

The Preferred Citation element is the format preferred by the custodian for use in publications and exhibits.

USMARC

524 - PREFERRED CITATION OF DESCRIBED MATERIALS NOTE

VRA 3.0

No equivalent field

Dublin Core 1.1

No equivalent field

Notes

• Use of this field encourages consistent citations.

• Consult accession records to be sure all proper credits and citations are present in the record.

• Commonly used in exhibitions themselves, their catalogues and publication.

• Displayed in SIRIS as Cite as.

Examples

1. A Sango possession priestess dancing with her ose. Sango, Ohori. Photograph by Henry J. Drewal, 1975. Image no. D01592. Henry John and Margaret Thompson Drewal Collection. Eliot Elisofon Photographic Archives. National Museum of African Art. Smithsonian Institution.

2. Merina woman in bereavement, Madagascar. Photographer unknown, ca. 1910. Postcard Collection, image no. MG-20-1. Eliot Elisofon Photographic Archives, National Museum of African Art, Smithsonian Institution.

3. Courtesy Eric Lundahl via National Air and Space Museum, Smithsonian Institution (SI Neg. No. 86-13526).

PROVENANCE

[OPTIONAL/RECOMMENDED]

The Provenance element show the means by which an item or collection was accessioned (donated, purchased, loaned, transferred or collected), the immediate source at the time of its accessioning, and the date of its accession.

USMARC

561 - OWNERSHIP AND CUSTODIAL HISTORY

VRA 3.0

Source

Dublin Core 1.1

Source

Notes

• The immediate source may be omitted when appropriate, usually in cases of purchase.

• See also source of Acquisition (USMARC 541)

• This element is repeatable.

• Displayed in SIRIS as Provenance.

Examples

1. Donated by Volkmar Wentzel, 1999.

2. Purchased, 2001.

3. This collection has been in the Smithsonian since the late 19th Century, when a small museum in Russia traded it to the Smithsonian for some musical instrument-related objects (it is unclear what objects). Transferred from the Department of Cultural History (NMAH), 2001. Provenance unclear. As the album was found in the Archives Center vault, it may be part of the original Warshaw accession or a later acquisition from an unidentified source by curator Dr. John Hoffman, ca. late 1960s to 1970s.

PUBLICATION NOTE

[OPTIONAL/RECOMMENDED]

The Publication Notes element is the field used to record citations to published sources, such as exhibition or collection catalogs, that contain reproductions of items.

USMARC

581 - PUBLICATIONS ABOUT DESCRIBED MATERIALS NOTE

VRA 3.0

No equivalent field

Dublin Core 1.1

Publisher

Notes

• In USMARC Subfield |3 may be used to specify the part of the described materials to which the field applies (see example 2).

• This element is repeatable.

• Displayed in SIRIS as Publications.

Examples

1. Levine, Lawrence W. "William Shakespeare and the American People: A Study in Cultural Transformation." American Historical Review, 89 (February 1984).

2. Chap 3, p. 112. Converse, Philip E., Aage R. Clausen, and Warren E. Miller. "Electoral Myth and Reality: the 1964 Election." American Political Science Review, 59 (June 1965).

3. Web page entitled, "Exploring Africa: Africa in the Classroom," edited by Prita Meier and produced by the Michigan State University International Studies and African Studies department, 2001.

REPOSITORY NAME AND ADDRESS

[MANDATORY]

The Repository Name and Address element is to contain the name and contact information for the repository holding the material described.

USMARC

852 - LOCATION (R)

VRA 3.0

Location

Dublin Core 1.1

Coverage

Notes

• Information identifying the unit housing the material so that patrons may contact the repository.

• Displayed in SIRIS as Repository Loc..

Examples

1. Archives Division, National Air and Space Museum, Smithsonian Institution, Washington DC 20560-0322

2. Smithsonian Institution, National Museum of African Art, Eliot Elisofon Photographic Archives, 950 Independence Avenue, S. W., Washington, D.C. 20560-0708

3. National Museum of American History, Smithsonian Institution: Archives Center, NMAH C-340, Constitution Ave. between 12th and 14th Streets, N. W., Washington, D.C. 20560-0601 (tel. 202-357-3270, fax 202-786-2453). Princeton University Poster Collection stored at Garber Facility, Silver Hill, Md., Building 15: This item location: Box 15, Folder 1.

RESTRICTIONS ON ACCESS

[MANDATORY if APPLICABLE]

The Restrictions on Access elements is used to describe the existence of legal or physical restrictions on research access, if any, to the item described, including the jurisdiction imposing restrictions.

USMARC

506 - RESTRICTIONS ON ACCESS NOTE

VRA 3.0

Relation

Description

Location

Dublin Core 1.1

Description

Coverage

Notes

• This element is repeatable.

• Displayed in SIRIS as Restrictions.

Examples

1. Extremely fragile; call repository for appointment.

2. Collection stored off site, 24 hour notice necessary for access.

RESTRICTIONS ON USE and REPRODUCTION

[OPTIONAL/RECOMMENDED]

The Restrictions on Use and Reproduction element is used for intellectual restrictions on use including reproduction such as copyright.

USMARC

540 - TERMS GOVERNING USE AND REPRODUCTION NOTE

VRA 3.0

Rights

Dublin Core 1.1

Rights

Notes

• This element is repeatable.

• Displayed in SIRIS as Restrictions.

Example

1. Copyright: Sujatha Pelletier, 1995.

2. Restricted: For study purposes only; copy photographs not available.

3. Consult finding aid, copyright on some images unknown.

4. Fees for commercial use. Smithsonian Institution owns rights.

5. Authorization to publish or reproduce requires written permission from the donor.

SCOPE AND CONTENT NOTE

[MANDATORY for Collection or Series level]

[OPTIONAL/RECOMMENDED for Item level]

The Scope and Content Note is the element used for a single photograph or a set of related photographs. This field may be used to describe the pictorial content of the photograph, including details not included in the title, and/or its significance. For a set of related photographs, it might be used to describe the relationship of the components to each other. This field is not required if the title field is fully descriptive, as in the case of a supplied title.

Item: A description of the subject matter, pictorial content, style, and significance of the Work being catalogued, especially if this information is not included in the title field (whether formal or supplied). Technical details of genre, format, process, and technique can also be included if not entered elsewhere (as in a USMARC 300 or 340 field).

Series: A summary of the materials being catalogued, including subject matter and themes, processes, and techniques, and the relationships of the components to each other.

Collection: A summary of materials in the entire collection, including subject matter and themes, processes, and techniques, and the relationships of the components to each other. In USMARC, the various series or groups of components may be described in separate 520 fields.

USMARC

520–SUMMARY

VRA 3.0

Relation

Description

Dublin Core 1.1

Relation

Description

Coverage

Notes

• Information entered in other fields should not be repeated in this field, e.g., quantity, size, and technical details.

• This field may not be required for an item-level record when a supplied title and fields such as USMARC 300 and 340 are implemented, but may be added for detailed analysis and interpretation of a specific image, to discuss controversy over identification, attribution, etc.

• This element is repeatable.

• Displayed in SIRIS as Summary.

Examples

Item Level

1. Pair of stereoscopic images, cut apart and unmounted.

2. Image identified by J. S. Ceasel, University of Reading, U.K., as depicting Dan Albone Biggleswade of Bedfordshire, driving his invention, the Ivel tractor, "the first successful English tractor, ca. 1906."

3. A woman sits next to her wares, large clay pots. She wears a straw sombrero and a long apron over her clothes. She sits on a wooden crate with her hands on her knees. A woman stands behind her next to pottery. She wears a white skirt and a black rebozo (shawl). There are other vendors and shoppers in the background.

Series Level

1. Black-and-white negative archive from studio, ranging from earliest period of the studio's operations to its closing in 1994. Includes glass plate, cellulose acetate, cellulose nitrate, and polyester film negatives. All subject categories of the collection are represented.

2. 846 4x5 color transparencies.

3. Negative archive from studio, ranging from earliest period of the studio's operations to its closing in 1994. Includes glass plate, cellulose acetate, cellulose nitrate, and polyester film negatives. All subject categories of the collection are represented.

Collection Level

1. Silver gelatin prints, unmounted, all on 11" x 14" double-weight photographic paper. Subjects include farm auctions and markets, Mennonite farmers, sausage-making, crabbing, and a fisherman.

2. This collection consists of the personal papers of Hattie Meyers Junkin. The material consists of correspondence, scrapbooks, and manuscripts, as well as material on Junkin's husbands and Weaver Aircraft Co.

3. Correspondence, reports, meeting minutes, and bulletins of standards committees relating to ALGOL, COBOL, and the International Standards Organization (ISO) subcommittee on character sets (ANSI X3L2). ISO records date 1959-1978; COBOL records, 1960-1969.

SUBJECT

[MANDATORY *]

The Subject element contains index terms for the subject depicted in the photograph that could be a person, place, thing, culture or nationality.

USMARC

600 - SUBJECT ADDED ENTRY--PERSONAL NAME

650 - SUBJECT ADDED ENTRY--TOPICAL TERM

651 - SUBJECT ADDED ENTRY--GEOGRAPHIC NAME

695 – SUBJECT – LOCAL TERM -- CULTURE

VRA 3.0

Subject

Nationality/Culture

Dublin Core 1.1

Subject and Keywords

Coverage

Notes

• The term photograph is not a subject – the format of the describer material (slide, photographs, negatives, etc.) should be indexed in the Form and Genre fields.

• Typically, a Subject will be expressed as keywords, key phrases or classification codes that describe a topic of the resource. Recommended best practice is to select a value from a controlled vocabulary or formal classification scheme such as the Thesaurus of Geographic Names, Library of Congress Name Authority File (NAF), and the Library of Congress Subject Headings.

• List location depicted in the image, not that of the donor.

• Portraits or portfolios can be used as descriptors when they are the subjects of the work; otherwise they should be in the 300 field.

• This element is repeatable. * One subject - person, place, thing, culture or nationality- is mandatory.

• Recommend use of thesauri including the Thesaurus of Geographic Names, Library of Congress Name Authority File (NAF), and Library of Congress Subject Headings

• Nationality can include the geopolitical area where the work was created or found. Places include current political national and historical entities (e.g., kingdoms, city-states) that no long exist or no longer have the same boundaries (e.g., Flemish).

• Culture refers to the regional and /or ethnic background of the subject of the photograph.

• Displayed in SIRIS as Subject.

Examples

Person

1. Norodom Sihanouk, Prince 1922--

2. Smith, fl. 1641

3. Dunlop family

Topical

1. Architecture, Modern, 19th century

2. Smith, Jane, portrait

3. Photograph

Geographical

1. Altamira Cave (Spain)

2. Niagara Falls (N.Y. and Ont.)

3. St. Augustine (Fla.)

Cultural

1. Zulu (African People)

2. Blackfoot

3. Sammi

TITLE

[MANDATORY]

The Title element is the text provided by the creator or the creating body on or with the item, or if that is lacking, text provided by other source, such as reference sources, or other sources such as accession files. If no textual information is found, then the cataloger devises the title based on the visual content of the material itself.

USMARC

245 - TITLE STATEMENT

VRA 3.0

Title

Dublin Core 1.1

Title

Notes

• For SIRIS contributors, follow guidelines in Betz rather than APPM (Archives, Personal Papers and Manuscripts: A Cataloging Manual) for titles of collections of photographs or photographic materials. These guidelines include placing dates in a separate date field (USMARC 260 subfield c) outside of the Title Statement, including a General Material Designation “[graphic]” immediately following the title proper, and provide many examples for formulating titles in a variety of situations.

• Do not use quotation marks in a title unless they are part of a formal title and found on the source.

• There are no authority controls, but Betz provides guidelines for data entry and are recommended for SIRIS contributors.

• This element is not repeatable in USMARC, but variant titles can be recorded in other fields (242 – Title translated and 246 – Varying Form on Title). This element may be repeated in VRA 3.0 and Dublin Core 1.1.

• Displayed in SIRIS as Title.

Examples

Single items:

1. [Man smoking at window] [graphic], John Doe

2. General George Washington reviewing the Western Army at Fort Cumberland the 18th of October. 1794 [graphic]

3. John Eager Howard [graphic]

Collections:

1. Views and activities in or near Deadwood, Hot Springs, and Sturgis, S.D., Colo., and Wyo. [graphic]

2. Abdul Hamid II collection [graphic]

3. Geological and anthropological features of Alaska and the Aleutian Islands [graphic].

EXAMPLES: SIRIS CONTRIBUTORS TO THE

ARCHIVES and MANUSCRIPTS CATALOG

I. Collection Level

II. Series Level

III. Item Level

EXAMPLES: COLLECTION LEVEL

I.1 COLLECTION LEVEL: ELIOT ELISOFON PHOTO ARCHIVES

Title: Nigerian Album [ca. 1890-1900].

Phys. Desc.: 174 photographic prints : b/w ; 15.5 x 23 cm. or smaller (1 box).

Summary: Photographs of Ovonramwen, the King of Benin, on his way into exile in 1897, and of other kings in the Niger Delta kingdoms. Portraits included are o Sir Claude Maxwell and Lady Macdonald and Roger Casement, Prince Achibong III of Old Calabar; New Calabar Chief and Wives; Lady Egba and Chief Pagby and Attendants; Ladies of Rank in Old Calabar; Eyo Honesty VIII; Chief Long John of Bonny after Death and chiefs of Opobo. Views of landscape included are of Calabar and Madeira.

Organization: Images indexed by negative number.

Provenance: Purchase, 2000.

Restrictions: Access by appointment only.

Subjects: Portrait photography – Africa, Nigeria

Repository: Smithsonian Institution, National Museum of African Art, Eliot Elisofon Photographic Archives, 950 Independence Avenue, S. W., Washington, DC 20560-0708

I.2 COLLECTION LEVEL: ARCHIVES OF AMERICAN GARDENS

Creator: Garden Club of America

Title: Garden Club of America Collection, ca. 1920-[ongoing].

Phys. Desc.: 3,000 glass lantern slides, 37,000 35mm. Slides, 33 linear ft.: field notes.

Bio/Hist Note: The Garden Club of America was founded in 1913 in Philadelphia, PA. The Garden Club of Philadelphia and eleven other garden clubs met to create a national garden club. The purpose was to "stimulate the knowledge and love of gardening among amateurs; to share the advantages of association through conference and correspondence in this country and abroad; to aid in the protection of native plants and birds; and to encourage civic planting." The GCA was incorporated in Delaware in 1923. The headquarters was established in New York City in 1921. Flower shows have been an important way for the GCA to encourage "the knowledge and love of gardening." The first Bulletin of the GCA was published in May 1913. The GCA has published many books, most notably the two-volume Gardens of Colony and State (1931 and 1934). Local clubs are organized under twelve zones.

Summary: 37,000 35-mm. slides and 3,000 glass lantern slides that document the history of American gardens and landscapes. Field notes are compiled by Garden Club of America (GCA) members for each garden represented in the collection. Field notes folders can include brochures, photocopied articles from journals or newspapers, photocopied portions from books, information sheets on each garden, and letters or photocopies of letters. In addition to the slides of American gardens, there are glass lantern slides of the New York Flower Show (1941-1951) and trips that GCA members took to other countries including Mexico (1937), Italy, Spain, Japan (1935), France (1936), England (1929), and Scotland.

Provenance: The GCA's Slide Library of Notable American Parks and Gardens was given to the Smithsonian Institution in 1992, and this became the core collection of the Archives of American Gardens at the Smithsonian's Horticulture Services Division. The GCA continues to document American gardens and send the slides and documentation to the Archives of American Gardens.

Restrictions: Access to original images by appointment only. Researcher must submit request for appointment in writing. Use or copyright restrictions may exist. All requests for duplication and use must be submitted in writing and approved by Archives of American Gardens.

Subjects: Gardens -- United States

Gardening -- United States -- Societies, etc

Gardens -- Mexico

Gardens -- France

Gardens -- Japan

Gardens -- England

Gardens -- Spain

Gardens -- Italy

Gardens -- Scotland

Flower shows

Names (Subject):New York Flower Show

Repository: Archives of American Gardens, Smithsonian Institution, Arts & Industries Building, Room 2282, MRC 420, Washington, DC 20560

I.3 COLLECTION LEVEL: ARCHIVES OF AMERICAN ART

Creator: Abbott, Berenice, 1898-

Title: Changing New York [graphic] / Berenice Abbott

Produced: 1936-1938.

Phys. Desc.: 214 photographic prints (on 1 microfilm reel), reel 376

Bio/Hist Note: Abbott was a photographer, New York, N.Y. She died in 1991. Her photographs of New York City were taken for the Federal Art Project of the Works Progress Administration. Accompanied by text by Eizabeth McCausland, they were published in 1939 as "Changing New York" by Dutton, under the sponsorship of the Guild's Committee for Federal Writers' Publications.

Summary: Photographs of New York City scenes. This series, entitled "Changing New York," was done under WPA-FAP sponsorship, and includes exterior and occasional interior views of churches, business areas, stores, docks, bridges, public houses, residences, and theaters in Manhattan, Brooklyn, the Bronx, Queens, and Staten Island. A list of titles, giving exact sites, accompanies the collection. One photograph of studios in New York City taken by Berenice Abbott, November 10, 1938 was inadvertently not microfilmed.

Organization: Arranged by negative number.

Provenance: Donated anonymously 1957.

Addtl.Forms: 35mm microfilm reel 376 available at Archives of American Art offices and through interlibrary loan.

Restrictions: Patrons must use microfilm copy. Use of unmicrofilmed photograph requires an appointment and is limited to Washington, D.C. storage facility.

Subjects: Photography -- New York (State) -- New York -- History -- 20th century

Photographers -- New York (State) -- New York

New York (N.Y.) -- Description and views

New York (N.Y) -- Pictorial views

Form/Genre: Photographs

Repository: Archives of American Art, Smithsonian Institution, Washington D.C. 20560

Names (Creator):Federal Art Project (New York, N.Y.)

I.4 COLLECTION LEVEL: ARCHIVES CENTER AT AMERICAN HISTORY

Creator: Fishback, Glen Curtis, 1912-1976 (photographer, author).

Title: Glen Fishback Papers and Photographs, ca. 1930-1976.

Phys. Desc.: 27 cu. ft.: 30 boxes.

Bio/Hist Note: Fishback began his professional career in 1937 as a staff photographer for the Sacramento (California) Bee; ran a portrait and commercial studio for 17 years, with work appearing in national publications; in 1956 sold studio and worked as freelance photographer for 5 years. In 1958, he flew over the Far East with the U.S. Air Force as a brigadier general on a special asignment sponsored by U.S. Camera magazine, Ansco, Rolleiflex, and the Air Force. In the 1970s Fishback and his wife established the Glen Fishback School of Photography in Sacramento, and developed an exposure system for Pentax spotmeters. Many of his advertising clients over the years were photographic manufacturers, such as Ansco, Kodak, Kalart, Rolleiflex. His pictures demonstrated the kind of photography possible with the client's products. Fishback also wrote technical and popular articles for photographic magazines and publications. The donor was one of Fishback's favorite models as a child. Her face appeared in many of his photographs and later on magazine covers.

Summary: Original photographic negatives, prints (black-and-white and color), and color slides and transparencies by Fishback, reflecting his career in advertising, calendar, and editorial photography; drafts of articles and correspondence by Fishback (typescripts), and incoming correspondence; copies of publications, such as magazines and annual reports, with reproductions. Subjects of the photographs include children, sports, circuses, landscapes, industrial, female nudes and glamour. Many of Fishback's nude studies were used in advertisements for photographic products as well as in magazine articles. Most of his pictures have cheerful, optimistic themes or subjects, such as his laughing daughter posing with circus clowns.

Organization: Divided into 3 series: (1) Photographs; (2) Publications containing reproductions of Fishback's work; (3) School of Photography.

Provenance: Collection donated by Fishback's daughter, Judy White, who, with her brother Kurt, inherited it on her father's death. Ms. White made the availability of the collection known on an Internet listserv, where the archivist saw the description and contacted Ms. White.

Finding Aids: No additional finding aid at present time. When available, folder-level control.

Cite as: Glen Fishback Papers, 1930-1990, Archives Center, National Museum of American History.

Restrictions: Unrestricted research use on site, after processing is completed. Gloves required with unprotected photographs. Collection being processed: access may be restricted temporarily.Reproduction fees for commercial use. Museum owns rights to Fishback photographs (transferred to Museum in Deed of Gift), but not to published items in collection.

Subjects: Glamour photography -- 1930-1980 -- United States

Photography, Advertising -- 1930-1980

Photographic industry -- 1930-1980

Photography, Industrial -- 1930-1980

Photography of children -- 1930-1980

Photography of the nude -- 1930-1980

Photography of sports -- 1930-1980

Trade schools -- 1970-1980

Photography -- Schools -- 1970-1980

Sports -- 1930-1980

Nude in art -- 1930-1980

Children -- 1930-1980

Form/Genre: Color prints (photographs)

Color slides -- 1930-1980

Photographs -- 20th century.

Slides (photographs) -- 1930-1980

Transparencies -- 1930-1980

Color prints (photographs) -- 1930-1980

Correspondence -- 20th century

Magazines (periodicals) -- 1930-1980.

Annual reports -- 1930-1980

Repository: National Museum of American History, Smithsonian Institution: Archives Center, NMAH C-340, Constitution Ave. between 12th and 14th Streets, N. W., Washington, D.C. 20560-0601 (tel.202/357-3270, fax 202/786-2453).

Names (Creator):White, Judy (donor).

Glen Fishback School of Photography, creator.

Ansco, advertiser.

Eastman Kodak Co., advertiser.

Local Number:1999.3084 (NMAH Acc.)

I.5 COLLECTION LEVEL -NATIONAL AIR AND SPACE MUSEUM

Creator: Arnold, Rudy, 1902-1966

Title: Rudy Arnold Photo Collection, [ca. 1920s-1950s]

Phys. Desc.: 8.00 cubic feet (16 shoeboxes)

Bio/Hist Note: Rudy Arnold (1902-1966) was introduced to photography in 1918. After studying at the New York School of Photography, he worked at the New York Journal-American and the New York Graphic. During his stint at the latter he started to focus on aviation photography. In 1928, Arnold started his own aviation photography business and worked out of the following New York air fields and airports during his career: Roosevelt Field, the old Curtiss Airport, Floyd Bennett Field, and LaGuardia Airport. His coverage of a wrecked airliner in upstate New York was the first photograph sent by wire to newspapers across the country. Arnold's work appeared in every aviation magazine, house organs (Douglas, Grumman), and mass circulation magazines as well as many newspapers. He also did motion picture camera work for Universal and Paramount.

Summary: This collection consists of Rudy Arnold's collection of negatives, glass plates and color transparencies, spanning his career as an aviation photographer. The following subjects are included in this collection: civilian and military aircraft; experimental aircraft; seaplanes; airliners; aerial images; helicopters; aviation events and personalities.

Restrictions: No restrictions on access

Subjects: Aerial photography

Aeronautics

Aeronautics, Commercial -- United States

Aeronautics, Military

Research aircraft

Helicopters

Aeronautics -- Exhibitions

Form/Genre: Photographs

Repository: National Air and Space Museum, Archives Division, MRC 322, Washington, DC, 20560-0322

Names (Subject):Arnold, Rudy, 1902-1966

New York School of Photography

New York Graphic

New York Journal-American

Local Number:XXXX-0356

I.6 COLLECTION LEVEL: NATIONAL ANTHROPOLOGICAL ARCHVIES

Creator: McGee, W. J. 1853-1912

Title: Photographs made on the expeditions to Seriland 1894-1896

Physical Desc.:730 items

Summary: The collection consists of negatives and copy prints. They document three major anthropological expeditions undertaken by W J McGee, the ethnologist-in-charge of the Bureau of American Ethnology from 1893 to 1903. On the first expedition, which took place in 1894, McGee was accompanied by photographer William Dinwiddie. Study of the Papago was the major purpose. On the second expedition, in 1895, J. W. Mitchell was the photographer, and on the third, in 1900, De Lancey W. Gill was the photographer. The 1895 and 1900 two expeditions were directed toward the Seri of Mexico. The views in the collection are archeological, ethnological, and scenic. Included are Cocopa, Navaho, Papago, Pima, Yaqui, Seri, and Yuma subjects. Additional photographs made on these expeditions can be found in the subject and geographic file, among the glass negative collection, and in photographic lot 144.

Org./Arrangement:Arranged by tribe or area

Restrictions: The negatives are in special storage. In order to examine them, researchers should make arrangements well in advance.

Finding Aids: List

Cite As: Photo lot 89, Smithsonian Institution National Anthropological Archives

Culture: Cocopa

Navaho

Papago

Pima

Yaqui

Seri

Yuma

Form/Genre: Photographs

Co-creators: Dinwiddie, William photographer

Mitchell, J. W. photographer

Gill, De Lancey W. photographer

Repository Loc.: DSI-NAA, National Anthropological Archives, MSC, Suitland, Maryland, 20746

II. EXAMPLES: SERIES LEVEL

II.1 SERIES LEVEL: SMITHSONIAN INSTITUTION ARCHIVES

Creator: National Museum of Natural History (U.S.). Division of Grasses.

Title: Photograph Albums, [graphic]

Forms Part of: (SIA AH00062) National Museum of Natural History (U.S.). Division of Grasses. Agency history record, 1912-c.1991.

Produced: 1918-1929.

Phys. Desc.: 2.07 cu. ft. processed holdings.

Summary: Consists of photograph albums documenting research and collecting expeditions. Curators represented in these materials include A.S. Hitchcock and Agnes Chase.

Linking Note: To view records that comprise this series, see the detailed list of accessions and/or record units below For a history of the creating unit, refer to "Forms part of" above.

Organization: Chronologic.

Subjects: Botany

Grasses

Scientific expeditions

Form/Genre: Black-and-white photographs

Repository: Smithsonian Institution Archives A & I Building, Room 2135, MRC 414, Washington, DC 20560

Names (Subject):Hitchcock, A. S. (Albert Spear), 1865-1935.

Chase, Agnes, 1869-1963.

United States National Museum.

Local Number:SIA RS00222

Constituent: (SIA RU000229) United States National Museum, Division of Grasses Records, 1884, 1888, 1899-1963.

II.2 SERIES LEVEL: ARCHIVES CENTER, NATIONAL MUSEUM OF AMERICAN HISTORY

Creator: Scurlock Studio, photographer

Title: Black-and-white negative series:[photo negatives]

Forms Part of: Scurlock Studio, Scurlock Studio Records, ca. 1905-1994

See others in: Black-and-white film negatives (series 4), Scurlock Studio Records, 1905-1994

Physical Desc: Approx.200,000 items.

Medium: Silver gelatin on Cellulose acetate film, and glass plates

Summary: Negative archive from studio, ranging from earliest period of the studio's operations to its closing in 1994. Includes glass plate, cellulose acetate, cellulose nitrate, and polyester film negatives. All subject categories of the collection are represented.

Org./Arrangement:1 series. Some negatives arranged numerically and chronologically

Restrictions: Smithsonian Institution owns rights.

General Note: Some portraits with copy negative numbers: Martin Luther King, 97-9516; W.E.B. Du Bois, 97-9517; "our gang," 97-9518; Stump & Stello, 97-9519; Billie Holliday, 97-9520.

Condition: Condition of items varies. Some negatives are deteriorating rapidly, especially cellulose acetate negatives, which had been stored under adverse conditions.

Subjects: Portraits --20th century.

Form/Genre: Negatives cellulose acetate cellulose nitrate

Co-creators: National Underground Storage, contractor.

Repository/Loc.: Smithsonian Institution, National Museum of American History, Archives Center, NMAH C-340, Constitution Avenue between 12th and 14th Streets, N.W., Washington, D.C. 20560-0601, USA (tel. 202-357-3270, fax 202-786-2453).

III. EXAMPLES: ITEM LEVEL

III.1 ITEM LEVEL: ELIOT ELISOFON ARCHIVES - POSTCARD

Title: Madagascar, Aloalo [postcard]

Contained in: Postcard Collection, 1898-[ongoing]

Produced: ca. 1908

Phys. Desc.: 1 postcard : b&w ; 9 x 14 cm.

General Note: Image indexed by negative number.

Restrictions: Restricted: Access by appointment only.

Subjects: Works of art in situ

Form/Genre: Picture postcards

Repository: Smithsonian Institution, National Museum of African Art, Eliot Elisofon Photographic Archives, 950 Independence Avenue, S. W., Washington, DC 20560-0708

Local Number:EEPA MG-25-1

Electronic: Image

III.2 ITEM LEVEL: ARCHIVES OF AMERICAN GARDENS - SLIDE

Title: [One Evelyn Place] [slide]: swimming pool.

Forms Part of: Garden Club of America Collection, One Evelyn Place,

Produced: 1998.

Phys. Desc.: 1 slide: col. ; 35 mm.

Restrictions: Access to original images by appointment only. Researcher must submit request for appointment in writing. Use or copyright restrictions may exist. All requests for duplication and use must be submitted in writing and approved by Archives of American Gardens.

Subjects: Gardens -- North Carolina -- Asheville

Sculpture

Animal sculpture

Lawns

Swimming pools

One Evelyn Place (Asheville, North Carolina)

Repository: Archives of American Gardens, Smithsonian Institution, Arts and Industries Building, Room 2282, Washington DC 20560

Names (Creator):McLean, Merri Barron, photographer.

Local Number:NC046006

Electronic: Image

III.3 ITEM LEVEL: ARCHIVES CENTER AT AMERICAN HISTORY

Creator: Scurlock, Addison N., 1883-1964, photographer.

Title: [Mary McLeod Bethune standing on stairway] : [photonegative], ca. 1930?, Black-and-white film negatives (Series 4), Scurlock Studio Records, 1905-1994.

Phys. Desc.: 1 item.

Medium: Silver gelatin on cellulose acetate film sheet, 8 x 10 in.

Summary: Ink on negative edge: "51476 Mrs. Mary McCloud [sic] Bethune 3 - 8 x 10." No manufacturer's mark on film edge.

General Note: From negative Box A.

Condition: Good, except base beginning to warp; has acetate odor.

Restrictions: Access limited. Negative in freezer storage. Fees for commercial use. Smithsonian Institution owns rights.

Subjects: African American women

Portraits -- 1930-1940

Interior architecture -- 1920-1930 -- Washington (D.C.)

Staircases -- 1930-1940 -- Washington (D.C.)

Washington (D.C.) -- African Americans.

Form / Genre: Photo negatives -- Acetate film -- 1930-1940

Repository: Smithsonian Institution, National Museum of American History, Archives Center, NMAH C-340, Constitution Avenue between 12th and 14th Streets, N.W., Washington, D.C. 20560-0601, USA (tel. 202-357-3270, fax 202-786-2453).

Names (Subj.):Bethune, Mary McLeod, Mrs., 1875-1955

Local Number: Freezer Box 49

III.4 ITEM LEVEL: ARCHIVES OF AMERICAN ART

Title: [Wassily chair designed by Marcel Breuer] [graphic]

Produced: 1925

Phys. Desc.: 1 photographic print : b&w ; 21 x 26 cm.

Summary: A photograph of the Wassily Chair designed by architect Marcel Breuer, 1925. Photographer unidentified. The chair frame is bent, nickelled, tubular steel (it later became chrome plated); the seat and back are made from leather. Breuer designed the chair for Wassily Kandinsky's quarters at the Dessau Bauhaus.

Subjects: Architect-designed furniture

Chairs -- Photographs

Repository: Archives of American Art, Smithsonian Institution, Washington, D.C. 20560

Names (Creator):Breuer, Marcel, 1902- designer

Electronic: Image

III.5 ITEM LEVEL: NATIONAL ANTHROPOLOGICAL ARCHIVES

Creator/Author:Taber, Isaac West

Title: Ceremony, A-Pi-Lash-Ewanni (Bow Priesthold) War Gods 1888

Forms Part of: Photographs of American Indians and Other Subjects 1840s-1960s

Physical Desc.:1 photoprint 009 in x 008 in mounted on 014 in x 011 in

Black and white photoprint

Summary: Frank Hamilton Cushing in his Zuni Costume and with Priest in Costume with Feather Caps; Bows, Arrows and Spears in Plaza; Spectators Nearby and on Adobe House Cluster Rooftops

Place of Creation:New Mexico Zuni Pueblo

Cite As: SPC Sw Zuni BAE 12-20 02407700, Smithsonian Institution, National Anthropological Archives

Culture: Zuni

Form/Genre: Photographs

Repository Loc.:DSI-NAA, National Anthropological Archives, Suitland, MD 20746

Local Control Number:NAA INV 02407700, OIPP NEG 78-12294

Bibliography and Resource Guide

Betz, Elizabeth W. Graphic Materials: Rules for Describing Original Items and Historical Collections. Washington, D.C.: Library of Congress, 1982.

Dublin Core 1.1;

Fecko, Mary Beth Cataloging Nonbook Resources: A How-To-Do-It Manual for Librarians. No. 31. New York: Neal-Schuman Publishers, Inc., 1993.

Hensen, Steven L. Archives, Personal Papers, and Manuscripts: A Cataloging Manual for Archival Repositories, Historical Societies, and Manuscript Libraries. 2nd ed. Chicago: Society of American Archivists, 1989.

Smithsonian Institution Research Information System;

USMARC 21 Concise Format;

Thesaurus for Graphic Materials (TGM), compiled and edited by Prints and Photographs Division, Library of Congress. Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1995. Note: TGM I Subject Terms and TGM II Genre and Physical Characteristic Terms

Visual Resources Association Core Categories Version 3.0;

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download