PowerSchool Student Information System

PowerScheduler User Guide

PowerSchool Student Information System

Released December 2015

Document Owner: Documentation Services

This edition applies to Release 9.2 of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in new editions or updates.

The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All of the data and names are fictitious; any similarities to actual names are entirely coincidental.

PowerSchool is a trademark, in the U.S. and/or other countries, of PowerSchool Group, LLC or its affiliate(s).

Copyright ? 2015 PowerSchool Group, LLC or its affiliates. All rights reserved. All trademarks are either owned or licensed by PowerSchool Group, LLC or its affiliates. Other brands and names are the property of their respective owners.

PowerScheduler User Guide

Table of Contents

Preface................................................................................................................................................... 7 Master Schedule Overvie w...................................................................................................................8

Checklists ....................................................................................................................................10 Schedule Search and Select .......................................................................................................11 Student Scheduling Functions Page ..........................................................................................13 Scheduling Functions Page ........................................................................................................13 Prepare to Build the Master Schedule ...............................................................................................15 Schedule Security............................................................................................................................15 Schedule Security Setup .............................................................................................................15 Scheduling Setup.............................................................................................................................16 Buildings ......................................................................................................................................16 Days ..............................................................................................................................................17 Departments ................................................................................................................................18 Facilities.......................................................................................................................................19 Houses .........................................................................................................................................19 Scheduling Peri ods .....................................................................................................................20 Section Types ..............................................................................................................................21 Teams ..........................................................................................................................................23 Schedule Years and Terms .........................................................................................................24 Program Balancing......................................................................................................................27 Build Scenarios Over view ...............................................................................................................28 Build Scenarios ............................................................................................................................29 Auto Sche duler Setup .................................................................................................................35 Auto Cre ate and Fill Scheduling Inf ormation ............................................................................36 Courses ............................................................................................................................................43 New Courses ...............................................................................................................................45 Course Catalogs ..........................................................................................................................47 Rooms Over view..............................................................................................................................52 Rooms ..........................................................................................................................................53 Student Information ....................................................................................................................60 Next Year Grade ..........................................................................................................................60

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PowerScheduler User Guide

Priorit y .......................................................................................................................................... 61 Year of Graduation ......................................................................................................................62 Schedule This Student ................................................................................................................63 Optional Scheduling Preferences ...............................................................................................64 Student Schedule Dem ogr aphics ...............................................................................................67 Graduation Plan Progress...........................................................................................................67 Schedule Graduation Check .......................................................................................................68 Student Schedule Matrix.............................................................................................................68 Student Course Requests ...............................................................................................................70 Grade-Level Re quirements .........................................................................................................71 Course Groups .............................................................................................................................73 Student Course Request Pages .................................................................................................75 Requirements ..............................................................................................................................77 Student Course Request Entry ...................................................................................................82 Course Inf ormation .........................................................................................................................90 Course Sche duling Setup............................................................................................................90 Calculate Target Number of Sections to Offer........................................................................101 Teacher Scheduling Information..................................................................................................102 Teacher Scheduling Setup........................................................................................................102 Teacher Assignments ...............................................................................................................104 Teacher Schedule ......................................................................................................................108 Teacher Schedule Matrix ..........................................................................................................112 Scheduled Lunch .......................................................................................................................114 Automate d Study Hall ...............................................................................................................115 Build Constraints Overview...........................................................................................................118 Build Constraints .......................................................................................................................118 Teacher Build Constraints ........................................................................................................125 Work With Build Constraints.....................................................................................................128 Course Rank...................................................................................................................................129 Build Course Rank .....................................................................................................................130 Build Master Schedule Introduction ................................................................................................133 Validate Build Scenarios ...........................................................................................................133 Build Scenario Parameters .......................................................................................................134

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PowerScheduler User Guide

Load Validation..........................................................................................................................134 Build Validation..........................................................................................................................135 Build the Master Schedule Overvie w ...............................................................................................137 Download and Install the Scheduling Engine ..........................................................................137 Build the Master Schedule ........................................................................................................138 Understand the PowerSchool Scheduler Page .......................................................................140 When the System Stops the Build ............................................................................................141 Build Results Log.......................................................................................................................141 Build Log ....................................................................................................................................142 Import the Master Schedule .....................................................................................................143 Review Course Rank..................................................................................................................143 Restart the Build........................................................................................................................144 Restart the Build From Scratch ................................................................................................144 Unlock Previ ously Sche duled Courses ....................................................................................144 Schedule Sections .....................................................................................................................146 Master Schedule........................................................................................................................151 Analyze the Built Master Schedule ..........................................................................................153 Master Schedule Checklist .......................................................................................................154 Optimize the Com pleted Master Schedule ..............................................................................154 Duplicate the Scenario ..............................................................................................................154 Optimize the Master Schedule .................................................................................................155 Finalize the Master Schedule ...................................................................................................156 Load Constraints...............................................................................................................................157 Work With Load Constraints.....................................................................................................157 Load Students ...................................................................................................................................159 Run a Load .................................................................................................................................159 Post-Load Options .....................................................................................................................161 Lock Student Schedules ...........................................................................................................162 Checklist to Know Y our Student Sche dules are Com plete ....................................................162 Print Schedules and R osters ........................................................................................................163 Print Student Schedules ...........................................................................................................163 Print Class Rosters....................................................................................................................163 Master Schedule Reports .................................................................................................................164

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