Setup Guide - Ricoh

Setup Guide

RICOH Intelligent Voice Control

TABLE OF CONTENTS

How to Read This Manual................................................................................................................................. 2 Symbols Used in This Manual....................................................................................................................... 2 Disclaimer........................................................................................................................................................2 Notes............................................................................................................................................................... 2

1. Overview of RICOH Intelligent Voice Control Overview............................................................................................................................................................. 3 Compatible Applications/Functions................................................................................................................. 4 What's Required................................................................................................................................................. 5 Supported Languages........................................................................................................................................ 6 2. Setting Up Setup Flow...........................................................................................................................................................7 Setting Up in AWS..............................................................................................................................................9

Creating the IAM User...................................................................................................................................9 Setting Up the Smart Speaker.....................................................................................................................10 Setting Up Alexa for Business..................................................................................................................... 11 Informing RICOH about the Set Information............................................................................................. 12 Setting Up With the RICOH Multifunction Printer.......................................................................................... 13 Installing the Latest Functions in the RICOH Multifunction Printer............................................................ 13 Enabling the Intelligent Voice Control Function.........................................................................................13 Setting Up the Intelligent Voice Control Function...................................................................................... 13 Performing a Connection Test......................................................................................................................... 19 Performing a Connection Test Using the Smart Operation Panel of the RICOH Multifunction Printer....... .......................................................................................................................................................................19 Performing a Connection Test Using the Smart Speaker.......................................................................... 21 3. Troubleshooting Error Messages................................................................................................................................................ 23 Identify the Problems........................................................................................................................................ 26 1. Check the connection between the smart speaker and Amazon Alexa............................................. 26 2. Check that RICOH Printer skills are enabled........................................................................................ 27 3. Check the connection between the RICOH multifunction printer and AWS...................................... 27 4. Appendix Trademarks....................................................................................................................................................... 31

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How to Read This Manual

Be sure to read this manual in its entirety to ensure you clearly understand the functions of RICOH Intelligent Voice Control.

Symbols Used in This Manual

The symbols used in this manual have the following meanings.

Indicates incorrect operations that may cause data loss or other problems. Be sure to read the explanation.

Indicates explanations containing points to pay attention to during operation, measures to take in case of incorrect operation, and other matters. [ ] Indicates the names of menus, buttons, and items on the screens.

Disclaimer

The information in this manual is subject to change without notice. Be sure to keep a copy of the data registered in the multifunction printer. The registered data may be lost if an incorrect operation is performed or an error occurs with the multifunction printer. To the maximum extent permitted by applicable laws, in no event will RICOH be liable for any damages whatsoever arising out of failures of this multifunction printer, losses of registered data, or the use or nonuse of this product and operating instructions provided with it. RICOH will not be liable for any effects resulting from the use of this product and manual.

Notes

There may be some differences between the illustrations and explanations in this manual and your screens due to, for example, improvements or changes to the product. Screen display and illustrations will differ depending on your operating conditions. The screens used in this manual may differ from the actual screens. This document may not be duplicated, copied, reproduced, modified, quoted, or transferred, in part or in whole, without consent.

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1. Overview of RICOH Intelligent Voice Control

Overview

This system uses an Alexa for Business-compatible smart speaker to execute copying, scanning, faxing, the "Scan to Storage Device" function of "Print/Scan (Memory Storage Device)", and searching of the instruction manual by voice commands.

Commands spoken toward the smart speaker are sent to Alexa for Business via Amazon Web Service (hereafter called as "AWS") and sent as instructions to the RICOH multifunction printer.

Amazon Echo device ( Smart speaker)

Voice commands

Alexa Skills Alexa For Business

Amazon Web Services (AWS)

RICOH Smart Integration

RICOH Multifunction printer

Send commands to the multifunction printer Information from the multifunction printer

D3J2IT0001

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