Job Description-Litigation Supervisor (6152973-1).DOC
Department: Default Services/Litigation
Location: Rochester, NY
Classification: Nonexempt
Reports to: Partner(s), Associate(s) and/or Paralegal(s)
Company Overview:
It is an exciting time to be at Woods Oviatt Gilman. Through our continued growth, we work very hard to maintain an environment that is fun and a place to feel proud of while out in the community. The firm recognizes the importance of work/life balance and many programs are in place to support that philosophy.
Summary:
The Billing Manager will be responsible for supervising the timely and accurate processing of all default services related billing and invoicing through a team of clerks. The ideal candidate for this position will possess accounting experience or accounts payable experience. This is a vital role in our firm and the applicant must be well organized, with excellent time management skills and be able to perform a variety of accounting and financial duties. The Manager is responsible for the training, development and performance management of all direct reports. Additional duties as assigned by the Supervising Partner at any given time.
Duties and Responsibilities:
Billing
• Processing the outstanding invoices owed
• Accounts receivable
• Accounts payable
• General Invoicing
• Obtaining fee approvals from clients
• Reviewing and verifying accuracy of fees/bills and supporting documentation
• Identifying, researching and solving any accounts payable problems
Correspondence
• Ensure clients, attorney’s, leads, and courts receive a timely response to all inquiries
• Review of all correspondence prior to sending for accuracy and detail
• Notation of case management and client systems
• Save all correspondence to document management system for documentation and audit purposes
• Communication of any new court requirements to team
Drafting
• Merge document(s) from case management system
• Thorough review and edit of document(s)
• Review of Perfect Practice to ensure compliance with specific judge or court requirements
• Working with attorney to make any necessary revisions
• Notation of case management system
Minimum Qualifications/Requirements:
• Associates Degree with commensurate accounting work experience.
• Relative experience in a supervisory role
• Proficient in Microsoft Office Programs, including Windows, Word, Excel, Outlook, as well as Adobe or PDF Docs.
• Document Management software experience is also preferred.
• General knowledge of the foreclosure processes a plus.
• Ability to prioritize and organize work effectively to meet strict deadlines
• Read and interpret court, client attorney, trustee and debtor emails
• Maintain superior relations with clients
Core Competencies: Dependability, attention to detail, good spelling, ability to meet deadlines in a fast paced environment, excellent verbal and written communication skills, ability to produce a professional work-product with minimal errors, ability to work independently, with little or no direction, to multi-task, prioritize and problem-solve, strong interpersonal skills, ability to work in a team environment, and good time management skills.
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