GUIDE FOR THE PREPARATION OF ANNUAL REPORTS …

NATIONAL TREASURY

GUIDE FOR THE PREPARATION OF ANNUAL REPORTS

NATIONAL AND PROVINCIAL DEPARTMENTS FOR THE YEAR ENDED 31 MARCH 2003

CONTENTS

A: OVERVIEW

6

B: CONTENTS OF THE ANNUAL REPORT 24

C: FINANCIAL STATEMENTS PREPARATION

GUIDE

36

D: GUIDANCE ON THE PREPARATION OF

NOTES FOR DISCLOSURE PURPOSES

ONLY

73

E: HUMAN RESOURCES

98

F: ACCOUNTING ENTRIES

125

G: GLOSSARY OF TERMS

139

1

INDEX

A: OVERVIEW

6

1. PURPOSE

6

2. BACKGROUND

6

3. CRITERIA FOR GOOD REPORTING

7

3.1 INFORMATION CRITERIA

7

3.1.1. Comparable

8

3.1.2. Consistent

8

3.1.3. Explained

8

3.1.4. Analysed

8

3.1.5. Range of measures

8

3.1.6. Verifiable

8

3.1.7. Objective

8

3.1.8. Relevant

8

3.1.9. Comprehensive

8

3.1.10. Understandable

8

3.2 CREDIBILITY OF INFORMATION

9

4. MONITORING AND EVALUATION OF SYSTEMS

9

5. ACCOUNTING STANDARDS AND GUIDES

9

5.1. STATUTORY REQUIREMENTS

9

5.2. GENERAL RULES

13

5.2.1. Material amounts/differences

13

5.2.2. Language, underlining, bolding and use of uppercase letters,

brackets, correct use of headings

13

5.2.3. Wording and references in boxes

13

5.2.4. Rounding

14

5.2.5. Nil Value for a line item

14

5.2.6. Changes to Comparatives

14

6. KEY SUBMISSION DATES

14

7. TABLING OF THE REPORT IN PARLIAMENT OR THE PROVINCIAL

LEGISLATURE

15

8 MATTERS CONCERNING THE ISSUANCE OF FINANCIAL STATEMENTS

15

8.1

CONSOLIDATED FINANCIAL STATEMENTS

15

8.2

WITHDRAWAL AND REISSUE OF AUDITED ANNUAL

FINANCIAL STATEMENTS

15

8.3

TECHNICAL IMPLICATIONS RELATING TO SUBSEQUENT

EVENTS IN THE PUBLIC SECTOR

18

9. THE WAY FORWARD

23

2

B: CONTENTS OF THE ANNUAL REPORT

24

1. GENERAL INFORMATION

25

2. PROGRAMME PERFORMANCE

26

3. GUIDELINES AND REPORT OF THE AUDIT COMMITTEE

31

4. FINANCIAL STATEMENTS (REFER SECTION C)

35

5. HUMAN RESOURCE MANAGEMENT (REFER SECTION E)

35

C: FINANCIAL STATEMENTS PREPARATION

GUIDE

36

1. BACKGROUND TO FINANCIAL STATEMENTS

36

1.1 INTRODUCTION

36

1.2 HOW TO GET ASSISTANCE?

38

1.3 MANAGEMENT REPORT

39

1.4 REPORT OF THE AUDITOR-GENERAL

41

1.5 DISTRIBUTION OF AUDITED FINANCIAL STATEMENTS

43

1.6 STATEMENT OF ACCOUNTING POLICIES AND RELATED MATTERS

44

1.7 INCOME STATEMENT

45

1.8 BALANCE SHEET

45

1.9 STATEMENT OF CHANGES IN NET ASSETS/EQUITY

46

1.10 CASH FLOW STATEMENT

46

1.11 NOTES TO THE ANNUAL FINANCIAL STATEMENTS

47

1.12 APPROPRIATION STATEMENT

47

3

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