Formal meeting agenda



Merrimack Youth LacrosseMonthly Board Meeting AgendaFebruary 13, 20197:00 PMRequired Attendees: Current Board Members*Optional Attendees: All MYA Lacrosse Members Members in AttendanceJill Mitchell- DirectorTina Mendell - Girls CoordinatorBecky Hayes- TreasurerChris Hickey- Boys CoordinatorDawn LeGay- Fund-raising CoordinatorDonnie Mendell - Equipment ManagerAshley Coleman- Instructional CoordinatorBrian Miller- Web MasterGuest- Brian Harris- MYA Executive PresidentCall to OrderRoll CallApproval of Minutes of last meeting ( January 9th 2019), Chis Hickey approved, Jill Second Updates from most recent MYA Exec Board Meeting and NHYLA Meeting.Brian Harris- MYA Executive President updated LAX board that there have been issues of vandalism in the hallways of the schools. The schools said that the MYA has one more strike. If anything else happens then the entire MYA will lose gym privileges at the local schools. Chris suggested sending out email to all parents. We need to make sure we are documenting scholarshipsCertificate of Insurance is all set for 2019 – Jill submitted to MYA and NHYLA Parks and Rec Survey - need link to send to LAX parents. NHYLANeed to schedule rules interpretation meeting for both boys and girls sides (Tina / Chris). Self-start rule for non-critical shooting space fouls has been passed for girls.Referees - Need new referees desperately on both boys and girls sideJill has contacted both high school coaches with informationJill to contact Rick Greenier, VP MYA Boys Refs training are March 10th and March 17th in Wolfeboro, NHGirls Refs training are March 10th and March 17th in Portsmouth, NHNew US Lacrosse Training will be released March 1st for all coaches who already have a membership – you will receive an emailAll teams must be registered with NHYLA by March 1st.(Chris / Tina)Boys teams $165Girls teams $180Final rosters need to be completed and submitted to NHYLA by April 1st (Chris / Tina)Adaptive League:Been getting good feedbackOnly Gloucester (MA) and Seacoast have teams so far in New England.Registration is officially open now to Seacoast, North Central and South Central NHLeague is more for mental disabilities rather than physical disabilities, but ALL are welcome – parents discretion Treasurers updates-Becky suggested going through the budget items since some variances are pretty high. Jill mentioned that the budget for next year is set, so this will have to be reevaluated when the next budget meeting comes up. Outstanding Checks includes Manchester West payment for turf used in 2018 season. Chris reached out to verify we still have availability to use Manchester West Turf field. Contact at West said they would contact the finance dept. regarding the outstanding check.Open Issues-Skills and Drills Recap - Snow Day allows us a rain date for NH SportsPlex, Donnie to follow up with Jimmy. Becky suggested that the young kids be separated because some felt that being with the older kids can be intimidating. Brian mentioned that the majority of the athletes that were in attendance for the boy’s side were from 12U. Only 2-3 8/10U players and 3-4 14U players showed up. Depending on numbers next year, we should consider separating them out. Current Registration Recap Boys Side-64 Registered (with possibility of 4 more by Friday 2/15)9 – 8U13 - 10U26 – 12U (2 more in system not assigned yet)18 - 14UThe Boys side got together for a meeting prior to the MYA LAX Board meeting at 6pm. From the meeting the coaches have agreed that it will be in the organizations and athletes best interested to merge the 8U and 10U teams together into two 10U small field teams, one B team and one D team. Dave Illg agreed to reach out to the parents of the three athletes who are six years old to see if they would be comfortable playing up. 12U will be separated into two teams with floaters between each team. Each player can play on the other team’s roster twice – after that, they are officially on the other team’s roster. 14U will practice at the same time as 12U to accommodate Rich and Chris Hickey assisting with 14U.Girls- 82 Registered14- 8U19-10U25-12U24-14U- Rosters need to be completed and submitted to NHYLA by April 1st.Coaching- coaches need to be certified by March 1stMarch 10 - Level 1 Clinic in Exeter, NH March 16 - Level 2 Clinic in Exeter, NH Brian Miller was interested in getting Level 2 certification. Chris Hickey approved, and all were in favor of this. iii. Boys - 8U - Nick Kovaliv, Asst. Chris Grandmaison10U - Dave Illg, Asst. Todd Sorenson12UA - Ashley Coleman, Asst. Rich Gwinn, Brian Miller (after 03/18/19) 12UB - Chris Hickey, Asst. Matt Pulomena14U - Rich Gwinn, Asst. Chris Hickey and Matt Pulomena iv. Girls - 8U - Nick Taylor, Asst. Scott Ward, Jackie Clancy10U - Shannon Stiles, Asst. Larry Joyal, Nicole Dalbec-Joyal12U - Donnie Mendell, Asst. Josh Hilyard, Jill Burns-Mitchell14U - Mike Howe, Asst. Michelle Blake Dicks’ Sporting Goods Lacrosse Appreciation week – NHYLA needs reps from Merrimack, Nashua, Hudson, Souhegan to cover shifts at the Nashua store this Saturday 11-3 & Sunday 11-3Souhegan is covering Saturday 11-1Jill and Dawn said they each may be able to cover 1 hour on Sunday Never received a response from Nashua or HudsonIndoor Practice schedule for each team – Brian to upload final version to website, and Jill to send to head coaches no later than Monday night!Indoors at SportsPlex -8U/10U Boys together 12U Boys teams together12U/14U boys need to piggy back 8U Girls will share with 8U/10U boys10U Girls, 12U Girls, 14U Girls and 14U Boys will practice independentlySEE ATTACHEMENT OF SCHEDULE FROM JILL Outdoors (Girls = Bishop / Boys = Reeds 6/7) - Girls 8U /10U - Tuesdays/ Thursdays 5:30-7pm ALL TEAMSGirls 12U/14U- Monday/Wednesday / Possible Fri 5:30-7pmBoys 8U/10U – Tuesdays/Thursdays 6-7:30pm ALL TEAMSBoys 12U/14U - Mondays/ Wednesdays/ Possibly Fri 6-7:30pmSEE ATTACHMENT OF SCHEUDLE FROM JILLGym Time- SEE ATTACHMENT OF SCHEDULE FROM JILLBrian Harris addressed the board - Due to a conflict of Interest, two coaches, one that was a board member, will not be returning for this season. The MYA Executive Board decided this was the best solution for the children’s sake. He did say that if the LAX board wanted to invite them back next season, the board will require a 2/3 vote in each of their favor (individually) Established date that coaches or team managers will send out their first team communication by with the tentative practice schedule- Send Correspondence by Tuesday February 19Jill to send email to head coaches with recommendations of what to include in emailUniforms - will be purchased by Monday- February 18If anyone asks to register after this date, uniform availability and sizes cannot be guaranteedThey also will not have their names printed on their jerseysPreseason Scrimmages – Seacoast Jamboree - March 31st Jill will contact seacoast and register 9 teams, 5 boys and 4 girls teams ($1,185)Becky will take care of paymentHighly suggested that ALL teams participate Fundraising-Dunkin Donuts Coupon Book opportunity - $10 coupon book. $25 in savings. It expires August 31st 2019. If every person in the lacrosse program sold one book, we would earn $1,022; three cards per kid would be $3,066. Brian suggested giving each kid 5 book, sell what they can by a specific date and then return what they don’t sell. Dawn to follow up with her contactApparel – Petrocelli Marketing requires a $250 non-refundable set-up fee and a minimum of $2000 in sales; otherwise ALL orders will be cancelled. Decided that we would use Atlantic Sportswear again this spring, as we already have the team store set up with themNext fall we would proactively work with Petrocelli Marketing when we have more time, as their store has a lot more to offer usDawn to follow up with both companies and arrange store to open in early/mid-March.New BusinessOngoing school year monthly goalie training for all ages and both genders paid for by the MYA (added by Brian) - Could MYA pay a goalie coach to help out and get some skill development going into the goalie position? Board agreed to table this until next meeting due to time constraints. Registration for Skills and Drills - Brian believes there is a way to set it up on the website so that there isn’t the confusion with what to pay (and when) in terms of preseason. Board agreed to table this until next meetingEquipment - Donnie will be putting the gear bags together shortly and will assess needed supplies. Donnie will get quote together and send it to Jill, who will use the MYA Credit Card to make the purchase. Prior to purchasing, the Board will need to approve the motion to spend the money via email.Adjournment- Motion to end by Ashley, Brian second. All in favor. Meeting Ended at 9:35pm.Current Board Members*Director – Jill MitchellAssistant Director – VacantProgram Administrator – Nicole Dalbec-JoyalTreasurer – Becky HayesBoys Coordinator – Christopher Hickey Girls Coordinator – Tina MendellFundraising Coordinator – Dawn LeGayInstructional Coordinator – Ashley ColemanEquipment Manager – Donnie MendellWeb Master – Brian Miller ................
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