Parking Authority



Request for ProposalsPABC GRAPHIC DESIGN SERVICESParking Authority of Baltimore CityJune 7, 2019Submissions Due: Friday, June 21, 2019 by 5:00 pm (hard copy only)Tiffany JamesCommunications Manager Parking Authority of Baltimore City OVERVIEWThe Parking Authority of Baltimore City (PABC) is seeking a professional graphic artist, design studio, or graphic design/print firm to design its 2019 Annual Report, and to execute corresponding print and photography work, as needed. PABC is requesting pricing for an option to award in 2020.The PABC is a quasi-public, non-profit corporation, organized under the laws of the State of Maryland that oversees the management of all city owned garages and lots, the city’s parking meter program, its residential permit parking program, and several other parking management programs. You should note that, pursuant to the Baltimore City Code, the PABC is not bound to comply with the general procurement regulations and procedures otherwise applicable to City agencies. Although this RFP has been drafted to reflect a typical procurement procedure, this format is for ease of consideration of proposals and to further a fair and impartial procurement process. The effect of any irregularities in this RFP, the proposal received, the review process and/or the award of a contract is within the sole discretion of the PABC and no rights or legal causes of action shall accrue to any Respondent as a result of this process. SPECIFICATIONSThe Parking Authority of Baltimore City (PABC) is seeking proposals for the design, photography and printing of its 2019 and 2020 Annual Report. The specifications for the final product will be determined through discussions between the selected firm and the PABC. For comparison purposes, use the following specs. (Please note that the actual specs can be modified post-award if both parties agree on an alternative.)SPECS: Report Annual Report Booklet: - 12 pages plus cover - 8.5” x 11” when closed - 17” x 11” when opened - 4c/4c with bleeds - Saddle Stitched - Stock: 100# Gloss Cover and 100# Gloss Text - Quantity: 200 The graphic designer should include pricing for design work, photography and printing for 2019 and 2020. All charges including photography and printing of the annual report must be detailed. Any charges not listed in the Fee Schedule will not be allowed during the course of the contract unless the scope of the contract is expanded to include additional services not requested herein.Annual ReportThe annual report usually includes the following elements: an introduction by the Mayor, a message from the Board of Directors, departmental reports and audited financial statements. The PABC will prepare copy. The graphic design firm will coordinate photography and printing. Financial reports are approved by the Board of Directors in November. Two hundred (200) annual reports must be printed and delivered to the PABC Offices by December 31, 2019 and December 31, 2020. An electronic version of the annual report must also be prepared and delivered to PABC by December 31, 2019 and 2020. Examples of previous years’ annual reports can be found at: . TERMFrom the time of the award, expected to be June 30, 2019 to no later than December 31, 2019 with PABC having the option to renew for a second year.QUALIFICATIONSYour firm must prove its ability to perform this work by providing three letters of recommendation, short bio(s) of the personnel who will work on this project, a brief narrative explaining how you would perform this work, three examples of similar work, and a quote for the work to be provided. If you or your firm has provided graphic design services to PABC in the past, please note the service(s) provided and the approximate date it was provided. EVALUATION A team of three PABC team members will evaluate each proposal based on the following criteria. The proposal that reflects the best value will be selected. Ability to perform the work as demonstrated by references, bios, narrative, samples and prior successful performance on the PABC projects (if applicable) Creativity and design Price PROPOSAL SUBMISSIONQuestions should be submitted by email to Tiffany.James@ by 5:00 PM on Friday, June 14, 2019; answers to all questions received will be responded to as a whole by email by 5:00 PM, Monday, June 17, 2019. The deadline to submit a hard copy proposal packet is Friday, June 21, 2019, by 5:00 PM. Please send: - one (1) hard copy of the original proposal along with the completed Attachment A to the address below. Proposals may be hand delivered. The Parking Authority of Baltimore CityAttn: Tiffany James200 West Lombard Street, Suite B Baltimore, MD 21201 This RFP will be posted on the PABC website. Modifications to requirements, answers to inquiries, and clarifications will be posted on this webpage. (If the link does not work, please copy and paste this URL to your browser: ). Instructions and InformationIn preparing the attached fee schedule(s), vendors must consider the requirements in Specifications as detailed in this RFP.Please provide itemized pricing for design work, photography, and printing for this project. If more space is required please use the format below on an additional sheet.Invoices submitted for payment must be presented in sufficient detail to enable PABC to verify the charges to the fee schedules included in this proposal. Any fee not documented in these schedules will not be allowed during the contract period. Therefore, any fee charged by the successful vendor which is not detailed in the fee schedule will not be paid. Payments will be on a net 30 basis not to exceed March 31, 2020 for the first year and March 31, 2021 for the second year.2019 Annual Report QuoteName of Firm:______________________________________________________________Name of Primary Contact: _________________________________________________________Phone Number: _________________________________________________________________Address of Firm: _________________________________________________________________Price Quote 2019:Graphic Design__________Photography __________Printing & Delivery for 200 copies__________Total__________Price Quote 2020: (PABC’S Option)Graphic Design__________Photography __________Printing & Delivery for 200 copies__________Total__________Signature: _______________________________________Date: ____________________ ................
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