Farmers Market Rules and Application_jlb.docx.docx



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Nacogdoches

Farmers Market

2020 Special Event Application

Spring Fling March 28, 2020

9AM-2PM

Thank you for your interest in the

Nacogdoches Farmers Market.

We strive to provide the community with the

highest quality of locally grown produce and handcrafted merchandise.

This application is for Spring Fling ONLY.

Please return this application to the Welcome Booth during market hours

Or mail to

Nacogdoches Farmers Market

638 North University Suite 102 Nacogdoches, TX 75961

General Rules

Welcome to Nacogdoches Farmers Market. We are a members only market. However, we open the market up during Spring and Fall Flings for non-member vendors to set up.

STOP! Have you attended our market? Are you familiar with what is already offered at market? Do you have something that is unusual, different, and creative that will add to the value of the market? Are you part of a MLM group (not permitted)? Will you abide with grace the decisions of the board?

Every vendor must sign a statement agreeing to abide by the following rules governing the Nacogdoches Farmers Market:

1. Management of the Market: The Market Manager is a volunteer who ensures the smooth operation of the market on market days. The Farmers Market Board has primary responsibility for the operation of the Market.

2. Definition of Event Vendor: An “event vendor” is a person approved by the Board to sell items at the market during a specific event. The term “vendor” shall include the spouse, siblings, children, parents, and employees of the vendor who assist in the cultivation or assembly of the product. An “event vendor” may only set up at the event they are approved for. Approval of this application does not constitute regular vendor approval or membership.

3. Becoming an Event Vendor: To become an approved event vendor, the applicant must provide the Event Committee a signed application including both mailing and physical addresses and phone number, applicable fees, copies of sales tax permit or other applicable permits, samples for what you wish to sell, and a signed statement agreeing to comply with all Farmers Market rules. The Event Committee will determine which will be approved. NO person or business may set up without Board Approval. You MUST provide your sales tax ID # and food handlers card as applicable.

4. Permitted items for sale: Vendors may sell the following types of items WITH approval: individually wrapped food or dairy items meeting state regulations, homemade craft items, homemade candles, and homemade quilts. Products are to be the work of the vendor or their family. Vendors may not sell or offer any products or literature deemed offensive or which may incite violence, crime, or disorderly conduct. Vendors may not sell weapons. Resale or garage sale items are not permitted. No direct sales items allowed such as, but not limited to, Avon, Pampered Chef, Young Living, Lila Rose, etc. The board has the final say on all items approved or disapproved.

5. Vendor fee: $50 ($35 for non-profit) Fee is waived at board discretion for non-profit IF nothing is being sold or advertised for sale.

6. Children’s Area Vendors who are NOT selling and are providing a service, information, or education are free. However, you still MUST submit and application AND be approved by the board of directors.

7. Vendor Space: 10’x10’

8. Canopy and Tables: Vendors supply their own canopies, tables and chairs. If available, canopies can be rented from the market for $25 and tables $10 each. If you need to rent one, arrangements must be made in advance.

The Market Manager is responsible for assigning vendors to specific locations.

9. Time for setup: Setup of the Market may begin at 6:45 a.m. and must be completed by 8:30 am. All vehicles must be removed from the Market area by 8:15 a.m. You are not allowed to leave your vehicle running during the Market. Please unload all items before you begin booth set up to avoid vehicle congestion. Vendors may not park in the Market area. Available Market parking is reserved for customers. Vendors may park at the park or in the Appraisal District parking lot.

10. Clean up: Vendors must leave the Farmers Market, Main Street, and Pearl Street clean. Please do not leave garbage behind. Vendors may not dump oil, wastewater, or any other refuse (including clean water and/or ice) into the storm drains, landscaping, or any other area on or around Main and Pearl streets. Absolutely no equipment including but not limited to vehicles, refrigerators, trailers, tables, or tents may be left at the market after normal market operating hours. Vendors are responsible removing all items from the Market premises.

8. Vendor Responsibilities

● Vendors are responsible for their children and guest(s) at all times. Do not allow your children to run freely through the Market or to disrupt other vendors or customers. Children must be supervised at all times.

● Vendors are responsible for their merchandise, for maintaining security of their booths and persons and for liability of their product. Vendors shall indemnify and hold the City of Nacogdoches, Farmers Market Board, and Farmers Market volunteers harmless from any and all loss.

● NO smoking is allowed at the Farmers Market.

● Vendors must possess and obtain, on their own, all appropriate licenses and permits and may without notice be required to show such to any Nacogdoches Farmers Market representative. This includes but is not limited to Sales Tax licensing and health permits.

● Hold harmless clause and insurance: Each vendor is responsible for carrying his/her own product liability insurance if desired. All vendors agree to hold harmless the Nacogdoches Farmers Market and the City of Nacogdoches for any loss, cost of damages, or other expenses incurred.

● Sole Discretion: The Board reserves the right to make any and all decisions in the best interests of the market.

● Contact information: All vendor contact information must be kept current, please present any changes in writing to the president or secretary of the board.

● A new application must be filled out in full for each special event.

contact information –

NacogdochesFarmersMarket@

Google Voice number 936-213-0640.

Mailing address 638 North University Suite 102 Nacogdoches, TX 75961

Nacogdoches Farmers Market Application

Please type or print neatly:

|Applicant Name: | |

|Date of Application: | |

|Business Name: | |

|Mailing Address: | |

| | |

|Physical Address | |

| | |

|Phone: | |

|Email: | |

|Website | |

|Vehicle Description & License Number | |

|Sales Tax ID # | |

Please check which products you intend to sell:

Value-added products (all submitted are required to be handmade by applicant’s business)

___woodwork ___food truck/cart ___pottery ____ weaving/spinning

___leatherwork ___knitted, crocheted, or sewn items ____ paper

____ artist ____ author ____other

(please describe) ___________________________________

Are you required by Texas law to be licensed? ____Yes ____No

Name and relationship of person(s) who will be selling for your business:

_________________________________________________________________

Will your processed food be prepared in an inspected commercial kitchen? y/n __

If not, have you acquired a Texas Food Handler’s Card: ___yes ___no

Do you require electrical power? If so, specify 110/220_____________________

PLEASE SIGN AND RETURN THIS PAGE WITH YOUR APPLICATION

General Rules and Regulations are for your documentation and do not need to be returned

Deadline for applications is March 7, 2020

Nacogdoches, Texas 2020 Farmers Market – Spring Fling, March 28, 2020

I, ________________________ have read and

AGREE TO COMPLY with the rules included in the Farmers Market Event Vendor Packet. I realize that is a PRIVILEGE to be a vendor at the Nacogdoches Farmers Market and agree to treat it as such. I will not be rude or disruptive to the Market Coordinator or other vendors. If there is an issue I will handle it in a mature fashion away from customers.

Printed Name: _______________________________________________

Name of Business if different: ______________________________________

Are you a non-profit? ___________________________________________

Signature: __________________________________________________

Date: ______________________________________________________

The Board of directors will consider items for sale and vote and notify the applicant.

You may turn in your application Saturdays, 8 a.m. to 12 p.m. at the Market; mail your application to Nacogdoches Farmer’s Market, 638 N University Drive, Box 102, Nacogdoches, TX 75961, or email application to nacogdochesfarmersmarket@

Vendors

___ I am a returning vendor

___ I am a new vendor

Please be sure you have included the following:

Completed Application Form

Samples of proposed products

Copy of any required documentation (i.e. food handlers card, Texas sales tax ID, etc.)

Fees

___$50.00 ____$35.00 and proof of non-profit status

___ $25.00 (canopy) ____ $10.00 (table)

___Cash ___Check (#__________)

Signature of Applicant: ________________________________

Information provided on this form is public and subject to the Texas Public Information Act (Government Code Chapter 552)

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