CIS 150 – Test 2 Review



CIS 150 – Test 2 Review

Fall, 2008

General Information:

Review the parts of the screen terminology so you will know what the question is asking of you.

Creating a Document:

Word Wrap – Allow the user to continue typing without interruption until the end of the paragraph is reached.

Soft return – created by the application.

Hard return – You create = Enter key

Creates a blank paragraph.

How do changes within the document affect the number of returns?

- Hard – Doesn’t

- Soft – Changed as needed.

Use the Show/Hide (¶) button to see these non-printable characters.

AutoCorrect Feature -

What it does?

Fixes common typographical errors.

Allows you to type in shortcut strings.

Know how to add a new entry.

AutoText Feature –

What it does?

How do you use it?

Moving through a Document:

Scroll bars – Move the view, but not the insertion point.

Mouse click or keyboard keys can be used to move the insertion point.

Keyboard movements:

Home – left margin

End – right margin

CTRL + Home – beginning

CTRL + End – end

Office commands –

NEW – creating a new blank document as well as from a template.

OPEN - an existing document.

CLOSE - a file saving the changes and not saving changes.

SAVE – Stores the document that you are currently working on to a specified file.

SAVE AS –

Be able to save a file to a specified location.

Know how to select the type of file to be saved.

Print Preview –

Know how to display multiple pages at a time.

PRINT the entire document or selected portions.

Quick Access Toolbar -

UNDO and REDO commands.

What do they do? Know how to use them.

Home Tab Commands -

Selecting text – Know how to select a portion of a document.

CUT, COPY, PASTE –

Format Painter – Used to copy formats only, not text.

Character Formatting –

Non-breaking spaces and hyphens.

Changing font style and size.

Serif typeface – Letters contain narrow lines which extend from them.

Connects one letter to the next.

San serif typeface – Letters are block form in style; no extending lines.

Most effective for smaller amounts of text such as:

Add enhancements such as Bold, Underline, Small Caps, strikethrough.

Highlight tool; font color.

Paragraph Formatting –

Alignment – Left, Right, Center, fully justified

What do each of these look like?

Line spacing – Single, Double, etc

Pagination – Widows and Orphans

- Orphans – first line of a paragraph on one page.

- Widow – last line of a paragraph on the next page.

Keep Lines together option

Tabs – Types: left, right, center, decimal.

Leader characters – what are they.

Add bullet and numbered lists.

Change the style of bullets (numbers).

Understand why and when you use Styles.

FIND/REPLACE – Be able to use these commands.

GOTO - Be able to go directly to a specified page number, section, bookmark, etc.

Insert Tab Commands:

Inserting a Cover Page

Inserting a Page Break

Hard page break – Created by the user.

Same as CTRL + Enter.

Forces a new page to be created.

Soft page break – Starts a new page when the current one is full.

Tables -

Know how to insert a table –

Create a basic table with single line borders.

Default - text is left aligned within each cell.

How do you change alignment?

How do you move around within a table?

Tab keys – where do they take you?

Mouse clicks

Table tools – Design tab –

Controls table styles and appearance.

Table Styles

Table tools – Layout tab -

Adding rows/columns. Where can they be added.

How do you delete rows/columns/table?

Change row height/ column width.

Know how to merge cells and split cells.

Inserting Pictures and ClipArt –

Clip Organizer – Microsoft feature that organizes clipart, pictures, sound clips, video clips available to you.

Working with the Clip Organizer:

Know how to search for a topic.

Know how to insert an image.

Be able to change where to look when searching (what options are available)

and specify the type of file begin looked for.

Working with images:

Know how to move them (four way arrows)

How to resize (Corner handles to keep proportions; sides to change proportions)

How do you delete images?

How do you adjust the wrap? What is text wrapping?

How do you crop a picture?

Caption – descriptive title for an image, a figure, or a table.

Picture Tools – Format commands

Change brightness and contrast.

Add shadow effects.

Position the picture.

What are shapes? SmartArt? Charts? Links?

Can you Insert a Header? Footer? Page Number?

Can you select a specified style of page numbers to insert?

What do you use Quick Parts for?

Be able to work with a WordArt image.

Insert a WordArt object.

Modify an existing object.

Understand symbols.

Insert ribbon – Symbols group.

Characters same size as text.

Include Greek, Spanish and other language letters.

Include special characters like musical notes and copyright ©.

Page Layout Tab:

Know how to set margins and change orientation.

Be able to turn on columns.

When to use a continuous section break; when to use a column break.

Know about using indents (same as Home – Paragraph dialog box)

References Tab:

Know how to add a Table of Contents (need to mark headings using Heading Styles- Home tab)

What’s the difference between endnotes and footnotes?

How do you create them?

How do you change them?

How do you modify them?

What should be credited?

What is fair use software/images? Public domain software/image?

How do you create an Index?

Know how to mark text to be included in the Index (ALT + Shift + X)

Know how to create the index itself.

What is a Table of Authorities?

Mailings tab -

Used to generate mail merge documents.

Interesting topic; unfortunately not covered well in this book.

Review tab –

Proofing –

What color underlining shows a spelling error?

What color indicates a grammar error?

Run Spell check and grammar check –

Turn off grammar check when proofing.

Use the Thesaurus to find synonyms.

Comments –

Appear inside Markup Balloons

How do you see them? Insert them? Edit them? Delete them?

Tracking Changes –

Flags all additions, deletions, and formatting changes made within a document.

Turning on and off.

What do you see on the screen to indicate that it is on?

Know how to accept and reject changes.

Know how to work with the Reviewing Pane.

Comparing documents.

View tab –

Know the 5 ways of viewing a document:

Print Layout view – Shows margins (headers/footers, etc.)

Most closely resembles the printed output.

Full Screen Reading – Shows only the document on the screen.

Reads like a book.

WEB LAYOUT – Shows as it would on a website.

OUTLINE – Displays headings as topic levels.

DRAFT – How does this show a page break?

If your object doesn’t appear within the document, know that draft view may be prohibiting it from displaying.

Zoom – Be able to use the various settings for zoom.

How do you view 2 documents side-by-side?

When is this command not available?

What does synchronous scrolling do for you?

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