Coffee and Agroforestry Livelihood Improvement Project ...

Coffee and Agroforestry Livelihood Improvement Project (RRP TIM 51396)

Project Administration Manual

Project Number: 51396-001

Grant Number: __

May 2020

Timor-Leste: Coffee and Agroforestry Livelihood

Improvement Project

Financed by the Japan Fund for Poverty Reduction

ABBREVIATIONS

ACT

ADB

DMF

DNCPI

EOJ

JFPR

GA

GAP

GOTL

MAF

MOF

NCB

NGO

PAM

PIU

PMU

QCBS

SCP

SPDF

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

¨C

URL

¨C

Timor Coffee Association

Asian Development Bank

design and monitoring framework

National Directorate for Coffee and Industrial Crops

Embassy of Japan

Japan Fund for Poverty Reduction

Grant Agreement

good agricultural practices

Government of Timor-Leste

Ministry of Agriculture and Fisheries

Ministry of Finance

national competitive bidding

non-governmental organization

project administration manual

Project Implementation Unit

Project Management Unit

quality and cost based selection

Stakeholder Communication Plan

Strategy, Policy and Partnerships Department and the

Partners Funds Division

Uniform Resource Locator

CONTENTS

PROJECT AT A GLANCE

I.

PROJECT DESCRIPTION

A.

Introduction

B.

Project Rationale

C.

Impact and Outcome

D.

Outputs and Key Activities

1

1

1

4

4

II.

IMPLEMENTATION PLANS

A.

Project Readiness Activities

B.

Overall Project Implementation Plan

6

6

7

III.

PROJECT MANAGEMENT ARRANGEMENTS

A.

Project Implementation Organizations: Roles and Responsibilities

B.

Key Persons Involved in Implementation

C.

Project Organization Structure

D.

Project Management

9

9

11

11

12

IV.

COST AND FINANCING

A.

Cost Estimates and Financing Plan

B.

Allocation and Withdrawal of Grant Proceeds

C.

Detailed Cost Estimates by Financier

D.

Detailed Cost Estimates by Outputs

E.

Estimated Disbursement Schedule by Year

F.

Contract and Disbursement S-Curve

13

13

16

17

18

19

19

V.

FINANCIAL MANAGEMENT

20

VI.

PROCUREMENT AND CONSULTING SERVICES

A.

Advance Contracting and Retroactive Financing

B.

Procurement of Goods, Works, and Consulting Services

C.

Procurement Plan

D.

Consultant's Terms of Reference

26

26

27

28

31

VII.

SAFEGUARDS

36

VIII.

GENDER AND SOCIAL DIMENSIONS

36

IX.

PERFORMANCE MONITORING, EVALUATION, REPORTING, AND

COMMUNICATION

A.

Project Design and Monitoring Framework

B.

Monitoring

C.

Evaluation

D.

Reporting

E.

Stakeholder Communication Strategy

40

40

43

44

44

45

X.

ANTICORRUPTION POLICY

45

XI.

ACCOUNTABILITY MECHANISM

45

XII.

RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL

46

APPENDIX 1. DELEGATION OF CONSULTANT RECRUITMENT ACTIVITIES TO ADB MATRIX OF RESPONSIBILITIES

47

APPENDIX 2: GUIDANCE NOTE ON JAPANESE VISIBILITY

49

APPENDIX 3: GUIDANCE NOTE ON COORDINATION WITH THE EMBASSY OF JAPAN

AND JICA

51

APPENDIX 4: STAKEHOLDER CONSULTATION AND PARTICIPATION PLAN

53

Coffee and Agroforestry Livelihood Improvement Project (RRP TIM 51396)

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