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 PRODUCTION MANAGERBefore The ShowThe Production Manager is in overall charge of the production. They work very closely with the Director and report to the committee.They need to initiate (in consultation with the Director) and attend all production meetings as chairperson.They need to be present at every rehearsal.Ensure that actors and crew receive the rehearsal schedule and are updated with any changes.Set up any alternative rehearsal venues, in conjunction with the Director.The PM is responsible for arranging crews and staff required by HODs (heads of department) and to appoint any HODs not already appointed by the Director or Repertory committee.Call initial budget setting meetings with HODs and Director.Set up initial meeting with Theatre Royal Manager (currently Eliane Pollack) to discuss marketing requirements, ticketing, arrange theatre hire & ticketing contracts, promotional activities and any FOH issues or needs. This may be ongoing.Be aware of promotional photoshoot, marketing, show programme & pre-show promotions such as Billboards that are required (these can be delegated to a Marketing person).Arrange any workshops or additional training that cast or crew may be required to attend (in conjunction with Director) eg; voice workshop, Theatre Royal crew certification.Assess risks (both on and offstage) and update/complete a production Risk Assessment document to be given to the Theatre Royal Technical Manager (currently JR). Copy given to Director/SM.Report progress/issues back to the Director and committee meetings.Control a docket system for purchasing (in conjunction with Director).Have an overview of the show’s requirements and HOD tasks and obtain regular progress reports from HODs.The above should be entered into a flowchart/timeline of required tasks and completion dates.Have all cast and crew contact details and be available to take calls/texts from cast and crew members if they cannot attend a rehearsal or show for personal reasons.Ensure that cast and crew contact lists are collated and given to the people who need them.During the ShowMust be available so the Stage Manager can contact re any issues or problems.Keep in regular communication with all HODs especially FOH (Front of House) to make sure the show is running smoothly. Keep the Director and committee aware of any potential financial or personnel issues during the run of show.Ensure that there are adequate crew/cast supplies of tea, coffee, sugar and milk backstage. Organise or delegate the final night buffet. Organise thank you cards or letters to crew/sponsors/donors where required (in conjunction with Director).Organise pack out with HODs.Call and chair a debrief meeting so that any problems encountered during the show have been dealt with. Can be done as part of pack-out.Debrief the Repertory committee.Attributes-Strong organisational skills -Must be an effective communicator and good at dealing with people -Must be able to smooth over disagreements-Has to be able to run a production meeting and keep it on track-Has to be able to cope with stressful situations-Needs to be level headed.Notes: ................
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