Annual Progress ReportAgriculture Projects



Annual Progress ReportAgriculture ProjectsProject nameConcession License numberReporting PeriodFrom(beginning of project ):To (2014) :IMPORTANT PLEASE READ This reporting form has been prepared to collect information from the initial starting date of the investment to the end of 2014. Please read the questions carefully before answering. If at any time the space is inadequate for your response, please attach additional pages to this form and reference the section and question where more information is being given. When giving dates please provide as DD/MM/YYPROJECT/COMPANY INFORMATIONPlease provide current details on the following:ItemsCurrent InformationAcknowledge byName of Mother Company 1Address of Mother CompanyCountry of RegistrationName of Mother Company 2Address of Mother CompanyCountry of RegistrationName of Mother Company 3Address of Mother CompanyCountry of RegistrationName of Mother Company 4Address of Mother CompanyCountry of RegistrationName of Project Company Registered in LaosProject NameOffice AddressProject LocationPercentage Share of Investment Foreign (%)Domestic (%)Government (%) Must equal 100%%%%?Name of Main Directors1.2.3.Main Shareholders1.2.3.4.INVESTMENT STATUSIf you are in MOU stage, do you expect to complete the MOU on time??YES (If yes, go to question 2)?NO If No, how many days and months delay? MonthsdaysPlease provide reasons for delay:?License/permit obtaining Issues?Land Issues;?Lack of Technical Staff/expert;?Lack of Equipment;?No Access to Site;?Weather Issues;?Lack of Funds;?Breakdown?Worker Issues?Other(s)Any issues experienced in this project? ? NO?YES If yes, what type of issues ?Boundary Issues;?Compensation;?Resettlement;?InternalIssues;?OthersStatus of the following: Items*ProgressApproval DateLand Survey ?Completed?In progressEIA(ECC)?Approved?Under Study/Review IEE(ECC)?Approved?Under Study/Review ECC (ESMMP)?Valid ?Invalid ?Under review?Old project, Not requiredFeasibility Study?In progress?Under Review/Revision ?Approved*Please attach all certificates/approval lettersLand survey Please provide information on the results of the land survey completed during the MoU. For instance, if the MoU stated a theoretical land concession area of 2,000 hectares, how much of this 2,000 hectares was state land, private land and community land. Location1. State land(hectares)2. Private land(hectares)3. Community land (hectares)Sum of 1+2+3VillageDistrictProvinceTotalDid the project area have Unexploded Ordnance(UXO)? ?Yes? No If no, go to Question 6If yes, did the project finance the cost of UXO survey ? Yes? No How many hectares of land in the project were surveyed for UXO?hectaresResults of the EIA /IEENumber of VillagesNumber of FamiliesTo be compensatedTo be resettledOther, please provide detailsTotalEstimated value of compensation/resettlement (USD)Financial Contribution during MOU Guarantee fund paid?? No? YesTotal valueUSD Please provide details on the financial contributions provided by the company during the MOU stageFUNDS*From start of the MOU to the end of 2013(USD)For 2014(USD)Project ManagementTrainingLocal DevelopmentSocial DevelopmentEnvironmental ProtectionOTHER FINANCIAL CONTRIBUTIONS (THAT WERE OBLIGATIONS in the MOU) Click here to enter text.Click here to enter text.* Please provide evidence of financial contributions to each fundsOther contributions (non-contractual obligations) From start of the investment did you provide any other contributions for local-social development?? No ? Yes If yes, please provide details below:ListStatus (Please )Value (USD)Location(village, District, Province)Expected/ Completion DateAcknowledged byDoneIn progress??????????Total * Please attach letters of acknowledgement ifapplicable Financing during the MoU Imported equipment ? No? Yes,Total valueUSDWhat is the total value of capital used: cashUSD,In kindUSDDo you expect to renew your MoU:?No? YesYes If yes, how many monthsand what is the expected value of capital to beinvested for the renewed MOUUSDNOTE: The questions in sections V to XIV are only for those Projects/Companies that have signed Concession Agreements (CA). If you are still in the MoU phase, please go directly to Section XIII.Progress of project operations Since the beginning of the project up until the end of 2014:How many hectares of the concession area has been clearedHectaresHow many hectares of the concession area has been planted / converted to pastureHectaresWhat project activities were performed in 2014?No activities undertaken?Land clearing, if yes, how many hectares?hectares?Land preparation, if yes, how many hectares?hectares?Installation of Irrigation system, if yes, how many hectares irrigated?hectares?Construction of nursery, if so, how many meters square?M2?Planting /rearing, if yes, how many units/heads? ha/heads?Construction of processor / factory?Piloting processor / factory?Harvesting products (plants / animals)?Full business operations, start date of full business operations(date)?Rehabilitation?Project activity suspend ?Stopped Indefinitely?Others, please provide detailsHas the company prepared a restoration plan? ?YES ?NODoes the company have a restoration (site rehabilitation) account? ? YES ? NO Does the company have insurance to cover ALL fixed and non-fixed assets? ?YES ? NO(Ifyes,please attach insurance policy/contract)Did the project finance the cost of UXO clearance? Yes ? NoHow many hectares of land in the concession was cleared of UXO?hectaresProduction Please provide details on production for 2014 (exclude production from contract farming). An example has been provided in the first row. MT = Metric Tonnes (MT = 1000 kg)ProductsPlantation / CropsLivestockTotal planted area(Hectares)Hectares under production ( producing yields) for this yearTotal ProductionWeight/Volume MeasurementDry/ WetHeadsTotal ProductionWeight/Volume MeasurementGround nut1000600600MTD---?Please indicate with a tick () if any of the products in the concession have been suspended or stopped indefinitely. Provide a reason if suspended or stoppedType of ProductsSuspendedStopped IndefinitelyReason????????CONTRACT FARMINGIs the project engaged in contract farming??No, If no, please go tosection VII? Yes,If yes, how many families does the company currently engage in contract farming?Please provide further details on the production from contracting farming arrangements and the main contract farming modality used to work with farmers.ProductsTotal Farmer Hectares EngagedTotalProductionWeight / Volume MeasurementMain Contract farming model adoptedGround nut2002MTWet3+2* Please attach all contract farming copies (if applicable)SALE OF PRODUCTS AND PROCESSINGRaw Products SoldPlease provide details on the sale of each raw unprocessed product detailing export destinations and volumes exported from the concession. The first row provides an example. ExportProductExport CountryAmount Exported(volume)Head (livestock only)Weight/Volume of MeasurementDry/ WetExport Value (USD)Ground nutThailand500-MTWet900Domestic Sale ProductAmount(volume)Head (livestock only)Weight/Volume of MeasurementDry/ WetValue (USD)Ground nut100-MTWet 180Processed ProductsDo you process raw materials? ?YES ?NO If no, go to questionVIIIPlease provide information on the volumes, export destinations and prices of processed raw materials. An example has been provided.Export SalesProductExport CountryAmount Exported(volume)Head (livestock only)Weight/Volume of MeasurementDry/ WetExport Value (USD)Ground nutThailand500-MTWet900headsheadsheadsDomestic Sale ProductAmount(volume)Head (livestock only)Weight/Volume of MeasurementDry/ WetValue (USD)Ground nut100-MTWet 180What volume of product (not from contract farming) was sourced from outside the concession area for processing?Product 1: /MT/Kg(please circle unit of measurement used)Product 2: /MT/Kg(please circle unit of measurement used)Product 3: /MT/Kg(please circle unit of measurement used)Does the company manufacture finished products in Laos from raw materials? ? No ? Yes If yes,please brieflydescribethefinishedproductsINVESTMENTCAPITALImported capital:Please provide information regarding the investment capital imported since the beginning of the project until the end of 2014?CapitalFrom Beginning of Project to 2013 (USD)2014 (USD)Total registered Capital ImportedTotal inflows of Investment Capital CashTotal inflows of Investment Capital Equipment*please attach certificates of importing registered capitalFINANCESRevenues-expenditure Please populate the tables below for project revenuesand expenditureITEMS*AMOUNTS (USD)From start of investment to the end of 2013AMOUNTS (USD)For 2014Total gross revenueGross revenues for exported itemsGross revenues for domestic saleTotal expensesTotal assetsTotal profitTotal lossesExpenses from post closure accountBalance of Post Close Account*please attach the annual financial reportTax and Duties Please populate the table below:ITEMS*AMOUNTS (USD)From start of investment to the end of 2013AMOUNTS (USD)For 2014Royalty Concession fee Income taxImport taxExport taxProfit taxValue Added Tax (VAT)Social security paymentsDividend taxDepreciationother*Please providecopy of all tax payment certificatesFund Contributions during the concession agreementFUNDSFrom start of investment to the end of 2013 (USD)For 2014 (USD)Project Management TrainingLocal DevelopmentSocial Development Environmental ProtectionOTHER FINANCIAL CONTRIBUTIONS (THAT WERE OBLIGATIONS) Click here to enter text.Click here to enter text.Click here to enter text.Other contributions (non-contractual obligations) Do you provide any other contributions to local-social development: ?No ?Yes If yes, please provide details:ListStatus (Please )Value (USD)Location(village, District, Province)Expected/ Completion DateAcknowledged byDoneIn progress??????????Total * Please attach acknowledgement letters if applicableDoes the project comply with any international standards or initiatives??No?Yes, please specify?Loan from bank that’s a member of the Equator Principles - Bank?Global Reporting Initiative(GRI)?UN Guiding Principles on Business and Human Rights?IFC Performance Standards?ISO 26000?Voluntary principles on Security and Human Rights?Organic?Fair Trade?Others. Please specify ?Others. Please specify ?Others. Please specify LABOUR AND HUMAN DEVELOPMENTPlease provide details on the composition of the projects labour force in 2014. ITEMSNUMBERLaoFemaleForeignFemaleNumber of full time staffManagement staff (full time)Technical staff(full time)Skilled workers(full time)Number of part-time staffHas the company trained Lao nationals?? YES ? NO If yes, please populate the table below:In the case of professional andtechnicaltraining, please describethe type of training provided by the company. A few examples have been provided.Area of Expertise*Total Number of Domestic Staff Trained from beginning of project until December 2013Total number of Domestic Staff Trained in 2014MANGEMENTHuman ResourcesFinancial ManagementAccountingProject ManagementGeneral ManagementOperations ManagementStrategic PlanningTECHNICAL SKILLENGAGING DOMESTIC COMPANIESPlease provide details on domestically owned and operated Lao companies that currently provide materials and/or services to the concession projectName of domestic company*Service / Product ReceivedTotal Expenditure on Services and/or Products (USD)Environment and Social Management Please provide information regarding the progress of compensation and resettlement Number of VillagesNumber of FamiliesTotal Land Area Provided(Hectares)Numbers compensatedNumbers resettledOther, please provide detailsTotalvalue of compensation/resettlement (USD)RESOURCESHave you developed or purchased any environmental products or services that help maintain the function of natural environments such as land, water, air and related ecosystem and their organisms in 2014? ?YES ??NO If no, please go to question 2.Purchased Services: ? Watershed Management;? Forest Management; ? Other Developed Services: ? Watershed Management;? Forest Management; ? Other Did you prepare a Corporate Social Responsibilities (CSR) report in 2014? ?YES ? NOHow much electricity did project operation(s) consume in 2014?Kwatt HoursKwatt hoursWhere is water sourced for project operations? ? Mains water ??River ? Stream? Bore hole? Dam in concessionHow much water did the project use in 2014?UNDERSTANDING GENERAL INVESTMENT PROBLEMSPlease tick areas where your company is experiencing difficulties and briefly explained the problem?Permits/Licenses/certificates?National Policies and Regulations?Project reporting to government?Payment of Taxes and Fees?Investment tax and duty Incentives?Source materials for operations?Access to electricity and water?Markets (Local and Regional)?Suppliers?Contracts?Processing/Manufacturing?Labour?Logistics?Sales/After Sales?Others?Others?Others?OthersInvestor’s Recommendations:Please attach the project annual work plan for next year along with this report.On behalf of the project company, I certify that information provided in this progress report is all true. Date Certified by?NameSigned by company director (Please initial each page of this report) ................
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