Pembrokeshire County Council
Job Description
|Job Title: |Regeneration Project Coordinator |Job ID/ Post ref: |ECD52 |
|Directorate: |Community Services |Role Profile: |TR4A |
|Service Area: |Economic Development and Regeneration |Grade: |7 |
|Reporting to: |Regeneration Manager |Date of Issue: |November 2020 |
| |
|Job Purpose: |
| |
|To support the Head of Economic Development and Regeneration and the Regeneration Team in the delivery of the Council’s regeneration programme |
|and projects, working with related professional teams, providing comprehensive and effective co-ordination and monitoring support to ensure the |
|successful delivery of the Pembrokeshire Regeneration Strategy |
| |
|Act as the central reporting point ensuring that communication channels are appropriately and clearly maintained, in order to monitor and |
|provide reports on projects regarding their progress against time and budge and the utilisation of appropriate resources. |
| |
|When appropriate, under the supervision of colleagues in the Regeneration team be responsible for the project management of dedicated les |
|complex schemes in their entirety to gain and develop experience in this area of Regeneration work. |
|Principal duties and responsibilities: |
| |
|Utilise project planning tools and techniques to plan and monitor projects to ensure they meet specifications, deadlines and budgetary |
|requirements to support the development, co-ordination and monitoring of capital development projects under the Regeneration programme |
|Provide the Regeneration Manager with update reports on the delivery of activity the team and lead on the production of project management |
|reporting paperwork for the wider project board and external stakeholders. |
|Independently, produce, maintain and monitor programme and project documentation for work stream activities including all project and work |
|packages and leading on the technical administration of programme and project boards through the collation of agendas and papers for respective |
|regeneration steering groups |
|Establish clear communication channels and provide a coordination role with internal and external project teams and professionals, to ensure |
|their understanding of the requirements of projects being undertaken and their effective operation, managing project document management and |
|retention practices to ensure projects are compliant with funding partner’s requirements |
|Liaise with commissioned specialist consultants supporting the development and management of regeneration projects, to ensure parameters of the |
|projects are maintained and all requirements and objectives are met . |
|Under the supervision of the relevant Regeneration Officer, undertake the development, management and delivery of appropriate small to medium |
|scale regeneration projects for the Council. |
|Work with the Funding Team to prepare, submit and negotiate funding applications, to the relevant funding providers, including private sector |
|investment. |
|Relationships: Responsibility for People – Supervision/Management: |
|1. There are no formal line management or supervision responsibilities |
|Impact and Advising: Decision making, Planning requirements and Procedural context: |
|Maintain and monitor project plans and schedules, drafted and agreed with the Project Board and Project Teams, arranging and co-ordinating |
|meetings between project board members / stakeholders, including creation and distribution of agendas and minutes. |
|Report on the delivery of activity and make decisions within agreed tolerances with the Regeneration Manager and identifying deviation from plan|
|action. |
|Undertake the collection and collation of information and client requirements for the purpose of briefs to suppliers & contracts for services. |
|Populate administrative systems to facilitate shared information across the wider project team, with responsibility for the overall management |
|of filing, version control and storing of project documentation |
|Document and follow up on important actions and decisions from Partnership and Project meetings and monitor to ensure they are completed as |
|directed. |
|Relationships: Communication / Nature of Contacts: |
| |
|Liaise directly with a wide range of internal stakeholders including Officers in Procurement, Finance, Construction management, highways, |
|Planning and Conservation Development, to establish project requirements and ensure deadlines and targets are being achieved. |
|Liaise with consultants and contractors working as part of the project to ensure project timescales are being met or any deviations or changes |
|are agreed and re-negotiated. |
|Collate and provide appropriate information to the project Board and project Partners to supply timely operational updates on progress, |
|deviations or amendment to project plans or any concerns or potential for change identified. |
|Communicate and engage with groups and individuals in the community to encourage them to become involved in suitable aspects of the project and |
|also to support third-party raising of funds to undertake specific aspects of regeneration projects. |
|Support the collation and dissemination of information for ongoing matters regarding the delivery of regeneration projects for both internal |
|colleagues and external stakeholders |
|Contribute to the development and maintenance of excellent working relationships with partners and wider stakeholders in the local community |
|and beyond. |
|Employ a broad range of media to promote the regeneration agenda. |
|Job Working Environment: |
|1. Working in an office environment in County Hall/heritage venues. Generally normal office hours with the need for some evenings and/or weekend|
|working for meetings/sessions with stakeholders and the local community. |
|2. Occasional on-site attendance for review and supervision purposes with attendant travel requirements. |
|Person specification – Qualifications, Knowledge, Experience & Skills: |Essential |Desirable |
|Qualification to HND/ HNC or NVQ4 level in a related subject such as, but not exclusively, Business |X | |
|Management or Business Administration. | | |
| | | |
|Period of project management support experience, with skills developed working in a similar capacity | | |
|and as part of a wider project team. This may include regeneration schemes, housing, planning, |X | |
|conservation or public realm projects or programmes. | | |
| | | |
|Project Management Qualification such as APM, Prince 2, etc. | | |
| | | |
|Basic knowledge and understanding of the methods and processes of large-scale capital works and their | | |
|applications, gained through practical working applications. |X | |
| | | |
|Proven ability to undertake financial monitoring and interpret financial data. | | |
| |X | |
|Practical experience of externally funded projects, providing monitoring documentation and reporting | | |
|on progress. | | |
| | | |
|Practical experience of commissioning and managing work with third parties. | | |
| |X | |
|Exceptional communication skills, both written and verbal, for the provision of information and | | |
|negotiation to develop and maintain relationships and form partnerships that ensure activities take | | |
|place. | |X |
| | | |
|Experience of community engagement work with an understanding of the barriers faced by some | | |
|communities/individuals in accessing heritage | | |
| |X | |
|High level of proficiency in working with standard office IT applications, such as Microsoft Word, | | |
|Access and Excel in order to be able to record, track and monitor project progress accurately and | | |
|succinctly. |X | |
| | | |
|Self-motivated with proven ability to work on own initiative and problem solve, managing workloads to | | |
|deadlines within conflicting priorities. | | |
| | | |
|Welsh language skills | |X |
| | | |
| | | |
| | | |
| |X | |
| | | |
| | | |
| | | |
| | | |
| |X | |
| | | |
| | | |
| | | |
| | |X |
|General Responsibilities: |
|Corporate: To actively support and ensure compliance with the Safeguarding Policy, Health & Safety Policy, Equal Opportunities Policy and Data |
|Protection Policy. You may be required to undertake such other duties as may reasonably be required of you, commensurate with your grade or |
|general level of responsibility within the organisation. |
|Author: |Steven Jardine: Regeneration Manager |
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