West central mn communities Action, Inc.



Employee NameDivisionEnergy / HousingJob TitleJob Classification CodeFLSA StatusWeatherization Program AdministratorGrade 6NonexemptReports to:FTEWeatherization CoordinatorFull-timeEmployee’s SignatureDateSupervisor’s SignatureDatePRIMARY FUNCTIONSAssists with all day-to-day operational activities and coordination of client and contractor activities in the areas of Weatherization, Conservation Improvement Programs (CIP), Energy Related Repair (ERR), Group Cares Camp, and fiscal affairs.AGENCY EXPECTATIONSAdhere to Agency policies and procedures.Acts as a role model within and outside the Agency.Provide friendly, responsive service to the public, community organizations and to those we serve.With a respectful and positive attitude, work with low-income individuals and families with diverse backgrounds.Support, develop and maintain productive relationships required to carry out job activities.Demonstrate flexible and efficient time management.Maintain the security and confidentiality of all records and interpersonal interactions.Serve as an advocate.Work effectively and cooperatively with community partners and co-workers.Participate in Agency-wide and program events.QUALIFICATIONSMinimum Associates Degree in Business/Finance or related field or 3-5 years of related experience3-5 years project management experienceThorough knowledge of Microsoft Office applicationsExcellent verbal and written communication skills with a strong emphasis on verbal communicationAbility to work with the publicProof of valid driver’s license and current/adequate vehicle insurance coverageThorough knowledge of general office procedures and equipment, and clerical experience desired.Preferred4-year BA/BS Degree in business, construction, or project management.General knowledge of housing programs and or construction.Professional experience working for or collaborating with a nonprofit agency.Demonstrated understanding of diverse backgrounds and cultures.REPORTING TO THIS POSITION ARE: NoneESSENTIAL FUNCTIONS1.CLIENT ACTIVITIES:a.Provide information to clients/contractors about Weatherization, Energy Related Repair (ERR), Conservation Improvement Programs (CIP), Energy Assistance Program (EAP), Group Cares Campand other services offered through West Central as requested and make referrals where appropriate.2.PROGRAM ACTIVITIES:a.Review Eligibility for Energy Related Repair Program.b.Receive, review and award jobs for all weatherization and Energy Related Repair Programs. c.Facilitate and complete annual proposals for set pricing regarding weatherization materials, mechanical systems, appliances, etc. d.Follow proper procurement processes for award of jobs for Weatherization and Energy Related Repair Program. Award, prepare, and mail work order packagescontractors.e.Accountable for the set-up and maintenance of mechanical contractor per State of Minnesota, Department of Energy and other funding source requirements.f.Assist with review and approval of Manual J Calculations submitted by HVAC Contractors.g.Set-up and maintain well-documented client files and assist with file review for completeness.plete data entry and job awarding utilizing various computer programs and software.i.Prepare necessary paperwork for job awards.j.Update and Maintain Weatherization Spreadsheets.k.Prepare and mail communication to clients for weatherization and Energy Related Repair Programs. l.Perform clerical tasks as required by the department including typing, word processing, copying, faxing, running forms and mailings.m.Perform final review and lockdown of Weatherization, Energy Related Repair and CIP files according to guidelines and perform Weatherization upload monthly to state office.3.PROJECT MANAGEMENT ACTIVITIES:a.Assist with the development of goals and production needs.b.Assist with planning and implementation of Weatherization Projects.c.Assist in planning and scheduling of project timelines.d.Coordinate and collaborate with program staff, contractors, and clients to ensure timely project completion.e.Monitor spend down of Weatherization, CIP and ERR Program Dollars withinbudgets and monitor quarterly goals for completion.f.Monitor work progress and communicate barriers to direct supervisor.g.Ensure timely project completion.4.FISCAL ACTIVITIES:a.Receive and log all invoices, review and distribute to appropriate parties.b.Prepare and submit billings to utilities for conservation programs.c.Prepare and process payables for Weatherization, CIP, and ERR Programs. 5.GROUP CARES CAMPa.Write grant proposal including Compilation of data, narratives and work plans for the grant proposal.b.Coordinate with Group Cares Camp as WCMCA Agency Camp Lead.c.Coordinate and Manage Program Activitiesd.Nominate committee leads throughout agency including fundraising, marketing and outreach, volunteer recruitment, ladders, hospitality, etc.e.Implement work plans and monitor committee progress.f.Plan, develop and implement public relations, awareness and recruiting for week of camp.g.Monitor spend-down of program material budget.h.Assist with coordination of housing and working with host schoolWeek of Campa.Monitoring program activities, and provide assistance and guidanceb.Maintaining public relations with all individuals involvedc.Plan and implement volunteer recognitiond.Finalizing grant process e.Develop, write, and conduct an annual evaluation for program 6.Keep immediate supervisor informed of all problems, unusual or extraordinary matters of significance coming to his/her attention, so that prompt corrective action can be taken as needed.7.Perform duties and responsibilities as assigned by supervisor.AMERICANS WITH DISABILITY SPECIFICATIONSPhysical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; each with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk or hear; taste or smell.The employee must occasionally lift and/or move up to 10 pounds.Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download