Project Management Template - Government of New Jersey



[Name] Project

Project Management Plan

Version 0.1

Deliverable Number:

001-XXX-XXX-DEL

Table of Contents

1.0 Executive Summary and Project Overview 1

1.1 Concepts of Operation 1

1.1.1 Current Environment 1

1.1.2 Planned Future Environment 1

1.2 Scope 1

1.2.1 Project Justification 1

1.2.2 Project Objectives 1

1.2.3 Project Deliverables 4

1.2.4 Scope Management Plan 4

1.3 Overall Strategy 5

1.3.1 Project Management 5

1.3.2 Project Startup 5

1.3.3 Project Lifecycle 5

1.3.4 Project Reviews 5

2.0 Project Organization 5

2.1 Roles and Responsibility 5

2.2 Key Organizational Groups 6

2.2.1 Identified Stakeholders 6

2.2.2 Management Structures 6

2.2.3 Project Governance Structure 6

2.2.4 Core Team Structure 7

2.2.5 Change Control Board (CCB) 7

3.0 Project Management 7

3.1 Staffing Plan 7

3.2 Assumptions 7

3.3 Constraints 8

3.4 Dependencies 8

3.5 Risk Management Plan 8

3.5.1 PMO Risk Management Approach 8

3.5.2 PMO Risk Listing 8

3.6 Project Controls 9

3.6.1 Project Reporting 9

3.6.2 Project Metrics and Measurement 9

4.0 REFERENCES: 9

5.0 CHANGE HISTORY 9

List of Tables

Table 1: Business Objectives 1

Table 2: Technical Objectives 2

Table 3: Project Management Objectives 2

Table 4: Project Deliverables 4

Table 5: Roles and Responsibilities 5

Table 6: Key Project Stakeholders 6

Table 7: Governance Members – Deliverable Acceptance 6

Table 8: Change Control Board Members 7

Table 9: Project Staffing Plan 7

Table 10: Project Assumptions 7

Table 11: Project Constraints 8

Table 12: Project Dependencies 8

Table 13: Project Risk Listing 8

Table 14: Metrics 9

Table 15: References 9

List of Figures

Executive Summary and Project Overview

[Summary Narrative]

1 Concepts of Operation

1 Current Environment

2 Planned Future Environment

2 Scope

1 Project Justification

[Narrative]

2 Project Objectives

[Narrative Summary]

1 Business Objectives

|Table 1: Business Objectives |

|Number |Description |

|XXX-BU-001 | |

|XXX-BU-002 | |

|XXX-BU-003 | |

|XXX-BU-004 | |

|XXX-BU-005 | |

|XXX-BU-006 | |

|XXX-BU-007 | |

2 Technical Objectives

|Table 2: Technical Objectives |

|Number |Description |

|XXX-TC-001 | |

|XXX-TC-002 | |

|XXX-TC-003 | |

|XXX-TC-004 | |

|XXX-TC-005 | |

|XXX-TC-006 | |

|XXX-TC-007 | |

3 Project Management Objectives

|Table 3: Project Management Objectives |

|Integration Management |

|Number |Description |

|XXX-PM-001 |Ensure the project has an approved Project Management Plan. |

|XXX-PM-002 |Ensure the project executes in accordance with its approved Project Management Plan. |

|XXX-PM-003 |Ensure and overall scope change control process is instituted and followed for the project for all items in its project |

| |management baseline, including the Project Management Plan and its subcomponents.[1] |

|Scope Management |

|Number |Description |

|XXX-PM-004 |Ensure the project was established formal project request |

|XXX-PM-005 |Ensure the project has identified a project manager for the project. |

|XXX-PM-006 |Ensure the project constraints are documented and agreed upon.[2] |

|XXX-PM-007 |Ensure the project assumptions are documented and agreed upon. |

|XXX-PM-008 |Ensure the project dependencies are documented and agree upon. |

|XXX-PM-009 |Ensure the project has a clear and complete list of objectives. |

|XXX-PM-010 |Ensure the project has a plan for scope management.[3] |

|XXX-PM-011 |Ensure the project has an accurate Work Breakdown Structure.[4] |

|XXX-PM-012 |Ensure the project Work Breakdown Structure is decomposed to a sufficient level of detail that allows accurate effort |

| |estimation. |

|Time Management |

|Number |Description |

|XXX-PM-013 |Ensure project has an accurate, defined activity sequence (network of dependencies). |

|XXX-PM-014 |Ensure the project has completed resource planning compatible with the schedule and the dependencies stated in the |

| |project plan and activity sequence network. |

|XXX-PM-015 |Ensure the project develops a schedule based on its activity sequence, duration estimates and that the critical path is |

| |clearly understood and communicated to all parties. |

|XXX-PM-016 |Identify critical path slips of more than 10% of plan via a special management review. |

|XXX-PM-017 |Maintain appropriate schedule metrics that provide adequate management visibility into the status of the schedule. |

|Cost Management |

|Number |Description |

|XXX-PM-018 |Maintain project budget tracking for vendor-supported projects.[5] |

|XXX-PM-019 |Identify cost overruns on a monthly basis by cost center. |

|XXX-PM-020 |Ensure metrics are established for controlling and monitoring the project budget. |

|Quality Management |

|Number |Description |

|XXX-PM-021 |Ensure the project establishes quality measures and metrics that support the achievement of project business objectives.|

|XXX-PM-022 |Ensure lessons learned and process improvements are submitted as a result of the quality management process. |

|XXX-PM-023 |Perform periodic reviews within the PMO to quickly identify and resolve impediments to software development activities |

|XXX-PM-024 |Perform periodic reviews of software to ensure that code meets the agreed upon requirements |

|Communication Management |

|Number |Description |

|XXX-PM-025 |Ensure that a communications management plan exists for the project. |

|XXX-PM-026 |Ensure project records are kept up to date and reported in a timely manner. |

|XXX-PM-027 |Ensure performance reporting occurs in a manner that reporting occurs based on both temporal and stage gate trigger set.|

|XXX-PM-028 |Ensure that project administrative closure occurs when the project completes. |

|XXX-PM-029 |Ensure project archives are created in accordance with the project plan. |

|XXX-PM-030 |Ensure lessons learned sessions are conducted, documented, and analyzed for ongoing process improvement. |

|Human Resource Management |

|Number |Description |

|XXX-PM-031 |Ensure project team roles and responsibilities are clearly delineated. |

|XXX-PM-032 |Ensure a staffing management plan is documented for the project. |

|XXX-PM-033 |Ensure organizational charts are available for communicating the project structure as well as its interface to other |

| |organizations. |

|XXX-PM-034 |Ensure role assignments are filled with qualified staff. |

|XXX-PM-035 |Ensure a project team directory exists to communicate project team member information. |

|XXX-PM-036 |Ensure project stakeholders are clearly identified and documented in the project plan. |

|XXX-PM-037 |Ensure a responsibility assignment matrix is documented for the project and project team members. |

|XXX-PM-038 |Ensure team member goals and objectives are clearly understood by the team members. |

|XXX-PM-039 |Ensure team members receive the proper training to conduct their project responsibilities. |

|XXX-PM-040 |Ensure performance appraisals are completed in a timely manner. |

|Risk Management |

|Number |Description |

|XXX-PM-041 |Identify and resolve issues in a timely manner. |

|XXX-PM-042 |Identify risks in a timely manner. |

|XXX-PM-043 |Quantify risks as they are identified. |

|XXX-PM-044 |Communicate risks in Bi-Weekly Status Reports, monthly PMO program reviews, and at all formal reviews. |

|XXX-PM-045 |Develop risk mitigation strategies for each risk. |

|XXX-PM-046 |Proactively resolve risks that are within control of the project. |

|XXX-PM-047 |Proactively elevate risks that are outside control of the project. |

|XXX-PM-048 |Maintain metrics on risks on the project that provide an accurate account of total project risk and resolution. |

|Procurement Management |

|Number |Description |

|XXX-PM-049 |Conduct Market Analysis. |

|XXX-PM-050 |Conduct Make or Buy Analysis. |

|XXX-PM-051 |Develop Request for Proposal (RFP) for contractor support. |

|XXX-PM-052 |Develop Criteria for rating RFP's. |

|XXX-PM-053 |Determine the appropriate Contract Type to use for a given procurement. |

|XXX-PM-054 |Construct Contract for Services or Product. |

3 Project Deliverables

|Table 4: Project Deliverables |

|Deliverable |Description |Approver |

|Number | | |

|XXX-DL-001 | | |

|XXX-DL-002 | | |

|XXX-DL-003 | | |

|XXX-DL-004 | | |

|XXX-DL-005 | | |

|XXX-DL-006 | | |

|XXX-DL-007 | | |

|XXX-DL-008 | | |

|XXX-DL-009 | | |

|XXX-DL-010 | | |

4 Scope Management Plan

1 Scope Change Control Approach

3 Overall Strategy

1 Project Management

[Narrative and graphics depicting how the project will be managed]

2 Project Startup

[Approach to project startup]

3 Project Lifecycle

[Project lifecycle – narrative and graphics documenting how the project will be executed, including key phases and the expected approaches for accomplishing the key objectives of those phases]

4 Project Reviews

[Narrative describing the key reviews that will take place throughout the project, and when key project baselines will be established]

Project Organization

1 Roles and Responsibility

|Table 5: Roles and Responsibilities |

|Role |Responsibilities |

|Project Sponsor | |

| | |

|Project Manager | |

| | |

|Business Analyst | |

| | |

|Technical Lead | |

| | |

|PMO | |

| | |

|Business Architect | |

| | |

|Technical Architect | |

| | |

|Vendor/Contractor | |

| | |

|Business Users | |

| | |

2 Key Organizational Groups

1 Identified Stakeholders

|Table 6: Key Project Stakeholders |

|Name |Position |

| | |

| | |

| | |

2 Management Structures

1 Management Reporting Structure

[Graphic]

2 Project Management Structure

[Graphic]

3 Project Governance Structure

[Graphic]

|Table 7: Governance Members – Deliverable Acceptance |

|Name |Position |

| | |

| | |

| | |

4 Core Team Structure

[Graphic]

5 Change Control Board (CCB)

1 CCB Overview

[Narrative]

2 CCB Members

|Table 8: Change Control Board Members |

|Name |Position |

| | |

| | |

| | |

Project Management

1 Staffing Plan

|Table 9: Project Staffing Plan |

|Name |Role |Status |

| | |(Full/Part Time) |

| | | |

| | | |

| | | |

2 Assumptions

|Table 10: Project Assumptions |

|No. |Assumption |

| | |

| | |

| | |

3 Constraints

|Table 11: Project Constraints |

|No. |Constraints |

| | |

| | |

| | |

4 Dependencies

|Table 12: Project Dependencies |

|No. |Dependencies |

| | |

| | |

| | |

5 Risk Management Plan

1 PMO Risk Management Approach

2 PMO Risk Listing

|Table 13: Project Risk Listing |

|Risk Number |Risk Statement |Probability |Severity |Risk |

| | | | |Score |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

6 Project Controls

1 Project Reporting

[Narrative on project reporting and communication approaches]

2 Project Metrics and Measurement

|Table 14: Metrics |

|Metric Number |Metric Description |Focus |Reported To |Frequency |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

| | | | | |

REFERENCES:

|Table 15: References |

|Title |Code |Location |

|Issues Management Process | |Document Repository |

|Risk Management Process | |Document Repository |

|Deliverable Approval Process | |Document Repository |

|Scope Change Control Process | |Document Repository |

|Project Cost Management | |Document Repository |

| | | |

| | | |

| | | |

CHANGE HISTORY

|Version |Date |Change Description |

|0.1 | |Initial Draft |

| | | |

-----------------------

[1] The change control process in this document section X.

[2] Continual update of project constraints, assumptions, and dependencies are critical to project success. These are listed beginning in section 3.2 of this document.

[3] Scope management is executed through the scope change control procedure; however, refer to section 1.2 for an overview of project scope, objectives, and key deliverables.

[4] The work breakdown structure (WBS) is a component of the integrated master schedule.

[5] The budget tracking primarily pertains to invoice and deliverable tracking

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