DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED …
BY ORDER OF THE SECRETARY OF THE AIR FORCE
AIR FORCE INSTRUCTION 23-101 22 OCTOBER 2020
Materiel Management MATERIEL MANAGEMENT POLICY
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: Publications and forms are available on the e-Publishing website at e-Publishing.af.mil for downloading or ordering
RELEASABILITY: There are no releasability restrictions on this publication
OPR: AF/A4LR
Supersedes: AFI23-101, 12 December 2016
Certified by: SAF/AQD (Ms. Angela L. Tymofichuk)
Pages: 254
This instruction implements Air Force Policy Directive (AFPD) 23-1, Materiel Management and facilitates the implementation of Department of Defense (DoD) guidance from Department of Defense Manual (DoDM) 4140.01, DoD Supply Chain Materiel Management Policy; DoDM 4140.26-M, Volume 1, DoD Integrated Materiel Management (IMM) for Consumable Items: Operating Procedures for Item Management Coding (IMC); DoDM 4140.27, Volume 1, DoD Shelf-Life Management Program: Program Administration; and DoDM 4140.27, Volume 2, DoD Shelf-Life Management Program: Materiel Quality Control Storage Standards. This guidance applies to all civilian employees and uniformed members of the Regular Air Force, Air Force Reserve, and Air National Guard. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through the appropriate functional chain of command. This publication may be supplemented at Major Command (MAJCOM) level, but all supplements that directly implement this publication must be routed to the OPR for coordination prior to certification and approval. The authorities to waive wing/unit level requirements in this publication are identified with a Tier ("T-0, T-1, T-2, T-3") number following the compliance statement. See Air Force Instruction (AFI) 33-360, Publications and Forms Management for a description of the authorities associated with the Tier numbers and approval authority for non-tiered compliance. Ensure all records created as a result of processes prescribed in this publication are maintained in accordance with AFI 33-322, Records Management and Information Governance Program, and disposed of in accordance with the Air Force Records Disposition Schedule located in the Air Force Records Information Management System. Notify Air Force Logistics, Engineering and Force Protection, Logistics Readiness Division, (AF/A4LR) of guidance conflicts between this instruction and any other DoD/Air
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AFI23-101 22 OCTOBER 2020
Force guidance or Technical Orders (TO). Pending case resolution, DoD directives/TOs will take precedence. Information that is collected from other DoD components or Federal agencies must be approved by DoD and licensed with a report control symbol. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force.
SUMMARY OF CHANGES
This revision includes significant changes and must be reviewed in its entirety. Changes include consolidating roles and responsibilities into Chapter 1; implementation of new stockage percentages for Small Arms/Light Weapons (SA/LW) in Figure 5.1; update of Due-In From Maintenance (DIFM) return days of serviceable and unserviceable assets to Flight Service Center; movement of Satellite Operations to Chapter 9; data requirements for Chief Financial Officer (CFO) and incorporated Financial Audit Readiness compliance procedures for Equipment Custodians; Local Purchase (LP) Waivers or Local Repair (LR) Waivers for AF Equipment Items; updates to Individual Protective Equipment (IPE) protective mask and replacement parts procedures; base closure procedures; Decentralized Materiel Support (DMS) guidance; change of Centralized Equipment Office to establishment of Centralized Equipment Management Flight (CEMF); new disposal and retention policy for serviceable assets as approved by the Air Force Supply Chain Policy Working Group; removal of Career Broadening Program and AFMAN 23-220, Report of Survey; change of Tracer Reconciliation (NGV597) program and late inbound shipment management procedures to Overdue Shipment.
Chapter 1--GUIDING PRINCIPLES
6
Section 1A--General Instruction Information
6
1.1. Overview, Purpose, and Scope. ...............................................................................
6
Section 1B--Roles and Responsibilities
7
1.2. Headquarters Air Force............................................................................................
7
1.3. Major Command (MAJCOM) Functions................................................................. 12
1.4. Air Force Materiel Command (AFMC). .................................................................. 18
1.5. AMC Logistics Readiness Division......................................................................... 38
1.6. Logistic Readiness Squadron. .................................................................................. 38
1.7. Program Manager (PM). .......................................................................................... 58
1.8. Air Force Organization Responsibilities.................................................................. 59
Section 1C--Supply Chain Goals, Metrics, Boards and Working Groups
64
1.9. Goals Supply chain management (SCM) goals are promoted to: ............................ 64
1.10. Metrics. .................................................................................................................... 65
AFI23-101 22 OCTOBER 2020
3
1.11. Boards and Working Groups. .................................................................................. 65
Chapter 2--PLAN
70
2.1. Overview.................................................................................................................. 70
2.2. Stockage Policy........................................................................................................ 70
2.3. Financial Management. ........................................................................................... 85
2.4. War Reserve Materiel (WRM)................................................................................. 102
2.5. Degraded Operations. .............................................................................................. 102
2.6. RSP and Kits. ........................................................................................................... 104
2.7. Contingency/Wartime Planning............................................................................... 113
2.8. Life Cycle Product Support Planning. ..................................................................... 119
2.9. AF provisioning policies. ........................................................................................ 119
2.10. Participation in the WSSP........................................................................................ 119
2.11. Spare Parts Breakout Program. ................................................................................ 120
2.12. TRAP. ..................................................................................................................... 124
2.13. Base Closures/Weapons System Transfers. ............................................................ 126
Chapter 3--SOURCING OF MATERIEL
127
3.1. Overview. ................................................................................................................ 127
3.2. Local Purchase and Retail Sales. ............................................................................. 127
3.3. Receipt Processing. .................................................................................................. 129
3.4. Item Management. .................................................................................................. 130
3.5. Diminishing Manufacturing Sources and Material Shortages (DMSMS). ............. 130
Chapter 4--MAKE AND MAINTAIN MATERIEL
131
4.1. Overview. ................................................................................................................ 131
4.2. Time Compliance Technical Order (TCTO)............................................................ 131
4.3. Repair....................................................................................................................... 132
4.4. Time Change Items. ................................................................................................. 134
Chapter 5--DELIVERY OF MATERIEL
135
5.1. Overview.................................................................................................................. 135
5.2. Order and Requisitioning. ........................................................................................ 135
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AFI23-101 22 OCTOBER 2020
5.3. Physical Asset Management. ................................................................................... 137
Table 5.1. Individual Protective Equipment Stock Levels........................................................ 145
Table 5.2. General Purpose Mobility Bag Contents (Type A).................................................. 145
Table 5.3. Small Arms/Light Weapons Accessories (Type A). ................................................ 146
Table 5.4. Extreme Cold Weather Mobility Bag Contents (Type B)........................................ 146
Figure 5.1. Small Arms/Light Weapons Stock Level. ............................................................... 146
5.4. Equipment Management. ......................................................................................... 148
Table 5.5. Serial Numbers. ....................................................................................................... 168
5.5. Document Control and Detail Records. .................................................................. 159
5.6. Record Reversal and Correction (RRC). ................................................................. 165
5.7. Physical Inventory and Adjustments. ..................................................................... 166
Table 5.5. Inventory Frequency. ............................................................................................... 168
5.8. SPRAM. ................................................................................................................... 170
5.9. Inspection Operations and Related Operations. ....................................................... 171
5.10. Management of Discrepant, Counterfeit and Suspect Counterfeit Materiel. ........... 178
5.11. Stock Positioning. .................................................................................................... 183
5.12. Materiel Disposition. ............................................................................................... 184
Chapter 6--MATERIEL RETURNS
187
6.1. Overview. ................................................................................................................ 187
6.2. Returns. .................................................................................................................... 188
6.3. Disposal, Demilitarization and PMRP. .................................................................... 189
Table 6.1. Enterprise Date Points to Equal Zero....................................................................... 190
Chapter 7--SUPPORTING TECHNOLOGIES
193
7.1. Overview. ................................................................................................................ 193
7.2. Automated Identification Technology (AIT) and MMHS and Other Capabilities. . 193
7.3. Supply Chain Materiel Management Systems. ........................................................ 197
7.4. Readiness Driver Program. ...................................................................................... 197
7.5. Integrated Logistics System-Supply (ILS-S). .......................................................... 198
AFI23-101 22 OCTOBER 2020
5
Chapter 8--LOGISTICS PROGRAMS AND SYSTEMS
203
8.1. Overview. ................................................................................................................ 203
8.2. Cataloging and Records Maintenance. .................................................................... 203
8.3. Uniform Materiel Movement and Issue Priority System (UMMIPS)...................... 206
8.4. Clothing and Textile. ............................................................................................... 207
8.5. Price Challenge and Verification Program. ............................................................. 208
8.6. Disposition of Critical Safety Items (CSIs). ............................................................ 208
8.7. SRD.......................................................................................................................... 208
Chapter 9--SPECIAL REQUIREMENTS
210
9.1. Overview. ................................................................................................................ 210
9.2. Special Logistics Support. ...................................................................................... 210
9.3. Donation, Loan, and Lease Programs. ..................................................................... 215
9.4. Satellite Operations. Satellite Accounts and Accountability. ................................. 215
Chapter 10--INTENSIVELY MANAGED AND TRACKED ITEMS
219
10.1. Overview. ................................................................................................................ 219
10.2. Management of Controlled Materiel........................................................................ 219
Attachment 1--GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION
226
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AFI23-101 22 OCTOBER 2020
Chapter 1
GUIDING PRINCIPLES
Section 1A--General Instruction Information
1.1. Overview, Purpose, and Scope.
1.1.1. Overview. This chapter outlines the instruction's purpose; AF guidance for Materiel Management Organization and Structure at base level; Satellite Operations; Supply Chain Materiel Management Goals and Metrics; Air Force Materiel Management Boards; and Working Groups.
1.1.2. Purpose. The purpose of this instruction is to implement direction from the Secretary of the Air Force (SECAF) as outlined in AFPD 23-1, Materiel Management. This policy provides direction for determining and stocking materiel requirements, cataloging, ordering, sourcing, delivering, and return/disposal of materiel for Class IX repair parts and select Class VII major end items and Class II items as identified and approved by Headquarters Air Force (HAF). Additionally, guidance for other classes of supply, such as Class V munitions is covered in specific subject areas. These references will be specifically enumerated where applicable.
1.1.2.1. This instruction supports the Integrated Life Cycle Management Enterprise chain by providing applicable materiel management guidance to ensure the warfighter receives the right support at the right place and the right time. Additionally, this guidance supports the Air Force Expeditionary Logistics for the 21st Century umbrella strategy that integrates and governs logistics transformation initiatives.
1.1.2.2. Delegation of Authority. Deputy Chief of Staff for Logistics, Engineering and Force Protection (AF/A4), delegates responsibility for developing procedural guidance, for the tasks and programs listed below, to Air Force Materiel Command (AFMC):
1.1.2.2.1. Provisioning.
1.1.2.2.2. Wholesale receipt processing.
1.1.2.2.3. Item Management (IM).
1.1.2.2.4. Diminishing Manufacturing Sources and Material Shortages (DMSMS).
1.1.2.2.5. Enterprise Management of select Class II assets.
1.1.2.2.6. Stock Positioning.
1.1.2.2.7. Materiel Disposition.
1.1.3. Scope. AF policy requires all government-owned property to be under the control of a responsible Accountable Property Officer (APO) at all times. This instruction applies to the following:
1.1.3.1. AF organizations under the direct jurisdiction of the Chief of Staff of the Air Force (CSAF).
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