Project Manager - University of Southampton



Last updated:October 2019JOB DESCRIPTIONPost title:Equality Charters Programme ManagerSchool/Department:University Change Portfolio OfficeFaculty:Professional ServicesCareer Pathway:Management, Specialist and Administrative (MSA)Level:5Posts responsible to:Director of University Change Portfolio OfficePosts responsible for:n/aPost base:Office-basedJob purposeA Programme Team is being established to help oversee the successful reaccreditation of a number of key Equality Charter Marks at institutional level (including Athena SWAN and Race Equality Charter). The Programme Manager will be responsible for leading and managing the set-up of the programme and required governance through to the successful delivery of the reaccreditations and any associated benefits. They will also, where required, fulfil project management support for an Equality Charter project.The role comprises some Business Owner duties. This will include acting as a Charter Champion with Senior Stakeholders to ensure they all have a common view of their scope, purpose, benefits and are committed to delivering the Charter requirements including action plans. Other relevant duties will include supporting the development of a long-term plan for embedding the management of Equality Charters into a business as usual process.Key accountabilities/primary responsibilities% TimeTo be responsible for the overall Equality Charter Programme of work and its related projects. This will including acting as day-to-day agent of the Chairs/Sponsors of the Charter projects.20%To undertake programme and project management duties including developing detailed plans bringing together the information on projects, resources and timescales, monitoring against the overall agreed timeline and ensuring significant risks, issues and obstacles are reported and managed as appropriate. This role will also entail managing priorities, dependencies, tolerances and escalations across multiple work streams while complying with project and programme delivery frameworks.20%To operate within existing University Governance structures, ensuring the project or programme’s governance arrangements are clear and agreed, and work with senior staff to ensure projects and programmes remain aligned to strategy. 10%To communicate and report on the programme with a wide cross section of the university using current and new communication methods as required. Stakeholders will include senior staff and external stakeholders.10%To act as Charter Champion. Working with the Equality, Diversity and Inclusion (EDI) Committee and Senior Stakeholders to promote the scope and purpose of the Charters and ensure there is commitment to deliver the work requirements and action plans. The post holder will also act as an advocate of the EDI governance structure at the University.15%To work with Chairs of Equality Charter Self-Assessment Teams and Senior Stakeholders to ensure the Charter benefits are realised, monitored and promoted to the University.10%To work with stakeholders in developing a long-term plan for embedding the management of Equality Charters into a business as usual process.10%Any other duties as allocated by the line manager following consultation with the post holder.5%Internal and external relationshipsMembers of the Equality, Diversity and Inclusion (EDI) CommitteeEquality Charters Project Manager and Project AdministratorHuman ResourcesEquality, Diversity and Inclusion TeamChairs and members of Equality Charter Self-Assessment TeamsChange Portfolio OfficeThe role will deal with staff at all levels within the UniversityStudent Union and other representatives of the Student Body.Special RequirementsThe post holder will need to be able to operate confidently and productively with minimal supervision; a high degree of independence is required.The post requires flexible working patterns to manage and respond professionally to deadlines.You may be required to work across multiple sites and therefore must be willing to travel.PERSON SPECIFICATIONCriteriaEssentialDesirableHow to be assessedQualifications, knowledge and experienceProfessional qualification or postgraduate degree or equivalent qualification or experience in a relevant subject.PRINCE2 or similar project management qualification.Experience of defining and planning the implementation of business change initiatives.Knowledge of programme and project management tools & techniques and the ability to apply them to suit the environment.MSP or similar programme management qualification.Experience in programme management.Experience or working in HE organisations, especially in relation to understanding EDI processes and practices.Knowledge of the Equality ChartersApplication and InterviewPlanning and organisingAble to plan and manage major new projects or significant new activities, ensuring plans complement broader organisational strategy.Able to prioritise tasks and client requirements.Proven ability to plan and manage your own workload.Thoroughness, accuracy and attention to detail.Application and InterviewProblem solving and initiativeAble to identify programme / project requirements and apply a methodical approach to meeting them.Able to apply originality in modifying existing approaches to solve problems.Proven ability to manage conflicting prioritiesApplication and InterviewManagement and teamworkAble to manage team dynamics, ensuring any potential for conflict is managed effectively.Able to able to build, manage and motivate project teams in a matrix management environment.Able to provide expert guidance and advice to colleagues to resolve complex problems.Experience of leading and managing cross-functional business teams.Strong team player.Application and InterviewCommunicating and influencingHigh level of written and verbal communication skills including the ability to present complex information in a concise and user-friendly way.Able to persuade and influence in order to foster and maintain relationships.Able to resolve tensions and difficulties as they arise.Experience of working pro-actively and in partnership with colleagues across an organisation to achieve outcomes.Application and InterviewOther skills and behavioursSelf-sufficient, able to work with minimal guidance to deliver results.Ability to demonstrate alignment with the University’s core values in all areas of work, and champion those behaviours in the Department.Application and InterviewSpecial requirementsJOB HAZARD ANALYSISIs this an office-based post?? YesIf this post is an office-based job with routine office hazards (eg: use of VDU), no further information needs to be supplied. Do not complete the section below.? NoIf this post is not office-based or has some hazards other than routine office (eg: more than use of VDU) please complete the analysis below.Hiring managers are asked to complete this section as accurately as possible to ensure the safety of the post-holder.## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required for a role, this will apply to all individuals, including existing members of staff.ENVIRONMENTAL EXPOSURESOccasionally (<30% of time)Frequently(30-60% of time)Constantly(> 60% of time)Outside work Extremes of temperature (eg: fridge/ furnace)## Potential for exposure to body fluids## Noise (greater than 80 dba - 8 hrs twa)## Exposure to hazardous substances (eg: solvents, liquids, dust, fumes, biohazards). Specify below:Frequent hand washingIonising radiation EQUIPMENT/TOOLS/MACHINES USED## Food handling ## Driving university vehicles(eg: car/van/LGV/PCV) ## Use of latex gloves (prohibited unless specific clinical necessity)## Vibrating tools (eg: strimmers, hammer drill, lawnmowers) PHYSICAL ABILITIESLoad manual handlingRepetitive crouching/kneeling/stoopingRepetitive pulling/pushingRepetitive liftingStanding for prolonged periodsRepetitive climbing (ie: steps, stools, ladders, stairs)Fine motor grips (eg: pipetting)Gross motor gripsRepetitive reaching below shoulder heightRepetitive reaching at shoulder heightRepetitive reaching above shoulder heightPSYCHOSOCIAL ISSUESFace to face contact with publicLone working## Shift work/night work/on call duties ................
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