Project Manager - University of Southampton
Last updated:October 2019JOB DESCRIPTIONPost title:Project ManagerSchool/Department:University Change Portfolio OfficeFaculty:Professional ServicesCareer Pathway:Management, Specialist and Administrative (MSA)Level:5Posts responsible to:Director of University Change Portfolio OfficePosts responsible for:n/aPost base:Office-basedJob purposeThe Change Portfolio Office are responsible for managing the delivery of strategic change across the University, via a variety of Programmes and projects.This role will work in partnership with Programme Managers, Sponsors, and the CPO Director to support the planning and delivery of specified strategic projects.Key accountabilities/primary responsibilities% TimeTo be responsible for projects and programmes as agreed with the line manager. These activities will be large, strategic and possibly ambiguous in nature.20%To develop detailed plans bringing together the information on projects, resources and timescales, monitoring against the overall agreed timeline and ensuring significant risks, issues and obstacles are reported and managed as appropriate.20%To manage priorities, dependencies, tolerances and escalations across multiple work streams while complying with project and programme delivery frameworks.20%To operate within existing University Governance structures, ensuring the project or programme’s governance arrangements are clear and agreed, and work with senior staff to ensure projects and programmes remain aligned to strategy.15%To communicate and report on change with a wide cross section of the university using current and new communication methods as required. Stakeholders will include senior staff and external stakeholders.15%To contribute to continual improvement working practices and to identify new project or programme developments in the sector for potential use within the University.9%Any other duties as allocated by the line manager following consultation with the post holder.1%Internal and external relationshipsChange Portfolio OfficeChairs and members of various strategic Governance boardsThe role will deal with staff at all levels within the UniversityStudent Union and other representatives of the Student Body.Special RequirementsThe post holder will need to be able to operate confidently and productively with minimal supervision; a high degree of independence is required.The post requires flexible working patterns to manage and respond professionally to deadlines.You may be required to work across multiple sites and therefore must be willing to travel.PERSON SPECIFICATIONCriteriaEssentialDesirableHow to be assessedQualifications, knowledge and experienceProfessional qualification or postgraduate degree or equivalent qualification or experience in a relevant subject.PRINCE2 or similar project management qualification.Experience of defining and planning the implementation of business change initiatives.Knowledge of programme and project management tools & techniques and the ability to apply them to suit the environment.MSP or similar programme management qualification.Experience in programme managementExperience or working in HE organisationsApplication and InterviewPlanning and organisingAble to plan and manage major new projects or significant new activities, ensuring plans complement broader organisational strategy.Able to prioritise tasks and client requirements.Proven ability to plan and manage your own workload.Thoroughness, accuracy and attention to detail.Application and InterviewProblem solving and initiativeAble to identify programme / project requirements and apply a methodical approach to meeting them.Able to apply originality in modifying existing approaches to solve problems.Proven ability to manage conflicting prioritiesApplication and InterviewManagement and teamworkAble to manage team dynamics, ensuring any potential for conflict is managed effectively.Able to able to build, manage and motivate project teams in a matrix management environmentAble to provide expert guidance and advice to colleagues to resolve complex problems.Experience of leading and managing cross-functional business teams.Strong team playerApplication and InterviewCommunicating and influencingHigh level of written and verbal communication skills including the ability to present complex information in a concise and user-friendly way.Able to persuade and influence in order to foster and maintain relationships.Able to resolve tensions and difficulties as they arise.Experience of working pro-actively and in partnership with colleagues across an organisation to achieve outcomes.Application and InterviewOther skills and behavioursSelf-sufficient, able to work with minimal guidance to deliver results.Ability to demonstrate alignment with the University’s core values in all areas of work, and champion those behaviours in the Department.Application and InterviewSpecial requirementsJOB HAZARD ANALYSISIs this an office-based post?? YesIf this post is an office-based job with routine office hazards (eg: use of VDU), no further information needs to be supplied. Do not complete the section below.? NoIf this post is not office-based or has some hazards other than routine office (eg: more than use of VDU) please complete the analysis below.Hiring managers are asked to complete this section as accurately as possible to ensure the safety of the post-holder.## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required for a role, this will apply to all individuals, including existing members of staff.ENVIRONMENTAL EXPOSURESOccasionally (<30% of time)Frequently(30-60% of time)Constantly(> 60% of time)Outside work Extremes of temperature (eg: fridge/ furnace)## Potential for exposure to body fluids## Noise (greater than 80 dba - 8 hrs twa)## Exposure to hazardous substances (eg: solvents, liquids, dust, fumes, biohazards). Specify below:Frequent hand washingIonising radiation EQUIPMENT/TOOLS/MACHINES USED## Food handling ## Driving university vehicles(eg: car/van/LGV/PCV) ## Use of latex gloves (prohibited unless specific clinical necessity)## Vibrating tools (eg: strimmers, hammer drill, lawnmowers) PHYSICAL ABILITIESLoad manual handlingRepetitive crouching/kneeling/stoopingRepetitive pulling/pushingRepetitive liftingStanding for prolonged periodsRepetitive climbing (ie: steps, stools, ladders, stairs)Fine motor grips (eg: pipetting)Gross motor gripsRepetitive reaching below shoulder heightRepetitive reaching at shoulder heightRepetitive reaching above shoulder heightPSYCHOSOCIAL ISSUESFace to face contact with publicLone working## Shift work/night work/on call duties ................
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