Generic PM/SPM job description built on PMO and delivery ...



BBC JOB SPECIFICATION

Job Title: Project Manager/Senior Project Manager

Grade: 8D - 10D (dependent on the complexity, scale and size of the role)

The following job specification is intended to reflect the nature, range and context of the work. It identifies the main requirements of the role, but is not an exhaustive list of duties.

Purpose of the role

To deliver the project within the brief, and without breaking the constraints of time, cost and functionality.

Key Accountabilities and Responsibilities

Definition

• Work with the Sponsor to understand the strategic objectives and high-level benefits targeted by the project.

• Consider the project complexity and advise on the options for delivery.

• Produce a Project Initiation Document to get agreement with stakeholders for the nature and scope of the project and the mandate to proceed into shaping the project.

• Actively seek out relevant lessons learnt from other projects to enable the project team to learn from previous BBC experiences.

Shaping & Planning

• Manage stakeholder expectations to secure buy-in. Work with stakeholders to define scope, critical success factors, benefits and key trade-offs.

• Support identification of dependencies with other projects.

• Form the project team with appropriate specialist skills (e.g. procurement, HR, change, legal, business continuity, training etc.) and advise the Sponsor on governance issues.

• Develop options and gain approval for plans, for example the Project Definition Document and business case.

Implementation

• Manage and deliver the project within the agreed time, cost and quality constraints to enable delivery of the agreed benefits.

• Maintain effective relationships with stakeholders and plan communication strategies.

• Ensure business ownership is established and planned for the ongoing realisation of benefits enabled by the project and put in place the transition plans.

• Evaluate, monitor and manage risks, issues and changes, escalating as appropriate.

• Maintain the project schedules, identify the critical path, resolve issues and control resources and deliverables, including third parties.

• Monitor performance and maintain effective plans to ensure the project meets the agreed outcomes, report on status and initiate management actions.

• Ensure all expenditure is properly controlled, monitored, forecast and reported in accordance with BBC governance processes.

• Ensure adherence to BBC policies & standards for project management, health and safety, legal and any other compliance requirements.

Handover

• Ensure delivery of documentation and training to enable adoption of delivered changes.

• Review the benefits realisation plan for the project and facilitate formal handover of the plan to the relevant area.

• Ensure effective closure and that a plan is in place for the Post Implementation Review.

Measures of success

▪ Stakeholder satisfaction

▪ Planning (e.g. accuracy of forecasts)

▪ Controls (e.g. risk, issue and change management)

Knowledge, skills & experience 

• Demonstrable experience of leading projects successfully (including leading teams, budgeting, planning, quality management, problem solving, reporting, managing risk).

• Good understanding of, and approach to, benefits delivery – from strategy to realisation.

• Ability to use ‘best practice’ in all aspects of project management, with focus on practical results rather than process.

• Good / expert knowledge of project lifecycle, artefacts, techniques and methodologies.

• Working knowledge of benefits management and business change.

• Significant communication (verbal, written, listening) and influencing skills.

• Knowledge of relevant legislation, including procurement, contracts, health and safety.

• Knowledge of the BBC and/or Media sector and broad understanding of traditional and new technologies used in a broadcast and online environment (desirable).

• A recognised project management qualification or demonstrable career development activities (desirable).

 Competencies

• Leadership - demonstrates the ability to make things happen and is focused on delivery. Builds a climate of trust with project teams and all other stakeholders.

• Strategic thinking – able to identify a vision along with the plans which need to be implemented to meet the end goal, evaluating situations, decisions and issues in the short, medium and long term.

• Influencing and persuading - able to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change

• Planning and organising - Prioritises and plans, taking into account the degree of uncertainty, resource availability and dependencies to ensure delivering within the time, cost and quality constraints.

• Adaptability and flexibility - a willingness to be flexible in meeting the challenge of working across a diverse range of delivery teams. To manage uncertainty and adapt the programme, portfolio or project where required.

• External thinking - keeps up-to-date with developments in the outside world and considers challenges in the wider context.

• Negotiation and influencing - proven negotiation skills, ability to present sound and well-reasoned arguments to convince others. Demonstrates the ability to draw from a range of influencing strategies to persuade people to achieve agreement or behavioural change. Listens to other points of view to gain understanding.

• Communication - able to get messages understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information. Recognises the importance of sharing and disseminating information and contacts

• Managing relationships - able to build and maintain effective working relationships with a range of people, including senior/executive level. Works co-operatively with others to be part of a team, as opposed to working separately or competitively.  

Note for Managers:

Guide to the level of expectation for a role of Senior Project Manager or Project Manager:-

|Grade 8 |Manage projects / work streams with a duration of 6+ months |

| |Manage projects / work streams with an individual budget of £250k+ |

| |Manage delivery teams comprising of non-direct reports |

| |Often manage multiple independent concurrent projects |

|Grade 9 |Manage projects / work streams with a duration of 12+ months |

| |Manage projects / work streams with an individual budget of £750k+ |

| |Manage projects with staffing level of 8+ including suppliers |

| |Manage projects with multiple stakeholder priorities |

| |May provide senior Project Management oversight over smaller initiatives |

|Grade 10 |Manage projects / strands with a duration of 18+ months |

| |Manage projects / strands with an individual budget of £2M+ or a portfolio of smaller projects. |

| |Manage projects / strands with staffing level of 8+ typically including line management and development within the team. |

| |Managed projects with multiple stakeholders and typically involved in portfolio strategic activities and business case |

| |direction. |

 

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