Project Applicant Profile Navigational Guide

[Pages:106]Project Applicant Profile

e-snaps Navigational Guide

Project Applicant Profile

Table of Contents

Introduction ................................................................................................................... 1

Objectives ........................................................................................................................................ 1 Overview of this Navigational Guide ................................................................................................ 1 Highlights in e-snaps for the CoC Program Competition ................................................................. 2 Accessing e-snaps ........................................................................................................................... 4 Existing Users .................................................................................................................................. 5 New e-snaps Users .......................................................................................................................... 5 Adding and Deleting Registrants ..................................................................................................... 6

Add a Registrant ................................................................................................................. 7 Delete a Registrant ............................................................................................................. 9 Edit Registrant Information ................................................................................................. 9

Project Applicant Profile............................................................................................. 10

Establishing an Applicant Profile for a New Project Applicant (First-time Applicants only) ........... 11 Working in the Applicant Profile ..................................................................................................... 15

Accessing the Applicant Profile......................................................................................... 15 Putting the Applicant Profile in "edit-mode" ...................................................................... 16 Exiting the Applicant Profile .............................................................................................. 18 1. Profile Type ................................................................................................................................ 19 2. Organization Information............................................................................................................ 20 3. Contact Information.................................................................................................................... 22 Authorized Representative................................................................................................ 23 Alternate Contact .............................................................................................................. 25 4. Additional Information ................................................................................................................ 26 5. Forms & Attachments................................................................................................................. 27 HUD Form 2880 ................................................................................................................ 28 Code of Conduct ............................................................................................................... 29 Nonprofit Documentation .................................................................................................. 30 Survey on Ensuring Equal Opportunities for Applicants (SF-424 Supplement) ............... 32 Submission Summary .................................................................................................................... 34 Completing the Applicant Profile ....................................................................................... 36 Exporting to PDF ............................................................................................................... 38

Next Steps.................................................................................................................... 39

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Project Applicant Profile

Introduction

Welcome to the Project Applicant Profile Navigational Guide. This guide covers important information about accessing and completing the Project Applicant Profile. Throughout the year, the Applicant Profile can be updated by logging in to esnaps and selecting "Applicants."

Each applicant organization is required to complete only one Applicant Profile. Organizations that have already established an Applicant Profile in e-snaps in prior years must review each screen and edit them as needed, ensuring that each revision is saved.

Ask A Question

Submit questions to the AAQ at: . On Step 2 of the AAQ form:

* Select system: "e-snaps" for questions about the Notices and NOFAs; Project Applications; CoC Application and CoC Priority Listing; Grant awards, agreements, or amendments; and e-snaps technical issues.

* Select "CoC Program" for policy and regulatory questions.

View resources for e-snaps and the CoC Program Competition on the e-snaps main page on the HUD Exchange at:

Objectives

By the end of this module, you will be able to do the following: Access e-snaps Complete the Project Applicant Profile

Overview of this Navigational Guide

The instructional steps in this navigational guide follow the progression of screens in e-snaps. Accessing e-snaps. All e-snaps users need usernames and passwords in order to log in to the online e-snaps system. In order to see an organization's Applicant Profile, Project Applications, etc., the e-snaps user needs to be associated as a "registrant" with the organization's account. This document identifies the steps to add/delete registrants. Project Applicant Profile. The Authorized Representative must review the Applicant Profile, update the information as needed, and select the "Complete" button in order to proceed with the CoC Program Competition.

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Project Applicant Profile

Highlights in e-snaps for the CoC Program Competition

This section highlights several items in e-snaps this year.

The "Project Application" and "CoC Consolidated Application."

o The Project Application includes the information submitted on the SF-424 forms, as well as the application submitted by renewal and/or new Project Applicants for funding consideration.

o The CoC Priority Listing consists of the New Project Listing, Renewal Project Listing, Reallocations, CoC Planning Project Listing, and, if the Collaborative Applicant is designated as a UFA, a UFA Project Listing. The CoC Priority Listing contains the reallocation forms that the Collaborative Applicant will need to complete if projects are being reallocated, along with an attachment form.

Importing of Data. When the CoC Program Competition opens and Project Applicants are able to begin the Project Application, they will be able to import data from previous years' Project Application(s).

o Project applicants who want to submit a Renewal Project Application can import data from the prior year ONLY if the previous year's application was submitted as a Renewal.

o There are two situations when an applicant submitting a Renewal Project Application cannot import data. (1) If the previous year's application was submitted as a New Project Application, the project applicant will not be able to import data into the current year's Renewal Project Application. (2) Projects that were awarded prior to the most recent competition and are coming in for renewal for the first-time in the current funding competition cannot import data from a previous project application. Instead, the applicant needs to create a Renewal Project Application on the Projects screen without importing data and then complete the entire renewal application.

Applicant field and dropdown menu. When e-snaps users log in to the system, they will see an "Applicant" field at the top of the screen. This field identifies the organization's account in which the user is working.

o e-snaps users with access to more than one organization's account will see a dropdown menu listing two or more organizations. This group of e-snaps users includes staff persons who work on multiple applications (e.g., a staff person at an agency that serves as the Collaborative Applicant as well as a Project Applicant submitting one or more Project Applications).

o This feature appears on the Applicants, Funding Opportunity, Projects, and Submissions screens. Only the items (e.g., Projects) pertaining to the Applicant listed in the field appear on the screen. e-snaps users must ensure they are working in the correct Applicant account.

Collaborative Applicant. During the CoC Program Competition, Project Applicants will see references to the "Collaborative Applicant." The Collaborative Applicant is the entity designated by the CoC to submit the CoC Registration and CoC Consolidated Application in the CoC Program Competition on behalf of the CoC. The Collaborative Applicant is responsible for the coordination and oversight of the CoC planning efforts and has the authority to certify and submit the CoC homeless assistance funding application. This entity is also known as the CoC Applicant.

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Project Applicant Profile

Unified Funding Agency (UFA). During the CoC Program Competition, Project Applicants may see references to the "Unified Funding Agency." A Collaborative Applicant seeking this designation must apply during the Registration process. HUD-approved UFAs are eligible to receive planning costs and UFA Financial costs.

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Project Applicant Profile

Accessing e-snaps

e-snaps contains the registration and application forms that are submitted electronically during the annual competition under the Continuum of Care (CoC) Registration Notice and Notice of Funding Availability (NOFA) for Homeless Assistance Programs.

Log in here

If you are new, to e-snaps, create a user profile here. Do not update someone else's profile.

NOTE:

Each e-snaps user must have his or her own log-in credentials. Preferably, each organization would have two people with access to e-snaps--the Authorized Representative and one or more additional staff persons (e.g., the Alternate Contact[s]).

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Project Applicant Profile

Existing Users

Step 1. 2.

3.

Description

Direct your Internet browser to esnaps. In the left menu bar, enter the username and password. You will then enter the e-snaps system and arrive at the "Welcome" screen. If you forgot your password, select "Forgot your password?" under the "Login" button.

New e-snaps Users

Step 1. 2.

Description Create an e-snaps username and password by selecting the "Create Profile" link. Log in as instructed under Existing Users above.

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Project Applicant Profile

Adding and Deleting Registrants

Having a user profile enables a person to access e-snaps; however, only persons associated with the organization as a Registrant (also referred to as registered users) have the ability to enter information in the Applicant Profile, Project Applications, Annual Performance Reports (APRs), etc..

Anyone that currently has access to an organization's e-snaps account (i.e., who can see the organization's Applicant Profile, past applications, etc.) can add or remove other Registrants by following the instructions provided below.

Select "Applicants"

Access Registrant screen

Step 1. 2.

Description Select "Applicants" on the left menu.

On the "Applicants" screen, select the "Registrant" icon. person and is located to the left of the Applicant Name.

This icon looks like a

NOTE

Before anyone can be added as a Registrant in e-snaps, the individual must have an e-snaps user profile with a username and password. The username and email address that was used to create the e-snaps user profile must be used.

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