TEMPLATE for - University of Louisville
Template
EXTRAMURAL LETTER OF SUPPORT
Promotion on Term Track
Dear [Evaluator]:
Dr. [name of candidate, rank, and department], University of Louisville, is being considered for promotion to [rank/department]. We would appreciate you taking time in the next two weeks to provide a letter in support of the review process.
The purpose of the extramural review is to provide an unbiased assessment of the candidate’s work. With this in mind, please provide comments on whether the candidate has met the attached criteria required for promotion to [rank].
To assist your review, the following attachments regarding [name of candidate] are being provided: a curriculum vitae, a summative peer teaching evaluation, trainee teaching evaluations, [clinical evaluation, if applicable], [reprints of his/her publications, if applicable], and definitions of the criteria required for promotion to [rank].
Your letter about [name of candidate] should include the following:
1) your rank and area of expertise
2) your relationship, if any, to [name of candidate] (i.e., colleague at proposed rank, peer, supervisor, mentor, etc.)
3) your relationship, if any, to the University of Louisville (e.g., former resident or faculty member, etc).
4) your evaluation of how [name of candidate] has met or has not met the promotion criteria. You need not offer a recommendation on promotion.
5) your signature on letterhead (electronic copy via email and original in mail).
Your review is needed by [date]. If you are not able to complete and return the review by then, please inform me immediately. Your letter is an essential and required component of the review process.
Sincerely,
[Chair]
Attachments August 2013
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