Monthly placement, collection and enforcement report
To: SVP / Senior Property Manager Date: ______________
MONTHLY PROPERTY ADMINISTRATIVE REPORT (From ____ _ ____ to ___ _ ______ )
During the last 30 days
PLACEMENT, COLLECTION AND ENFORCEMENT
COLLECTING THE RENT: During the last 30 days
| N4/Notice to appear were issued. | | |
| |Total Arrears: |Rent: |Repairs: |
|Arrears end last month |$ |$ |$ |
|Arrears end of month 2 months ago |$ |$ |$ |
All RGI rents were calculated in accordance with the SHRA.
▪ cases of alleged misrepresentation of income/household were investigated.
▪ households gave notice of appeal to the Region of my decisions.
FILLING THE UNITS:
▪ _____units gave notice; _____units left; _____units move in; _____units transfrred.
□ All placements were in accordance with the Social Housing Reform Act and a Placement Justification Sheet with backup SHRA waiting list was placed in each new tenant file and the placement binder.
□ The internal transfer waiting list is being properly manitained and copies given to the President for Board records with this report.
SECURITY
ENFORCING THE RULES: During the last 30 days
▪ forms were issued, please specific __________________________________________________
□ Daily, weekly & monthly fire inspections as required by the Ontario Fire Code (OFC) & the Fire SafetyPlan have been performed.
□ The Fire Inspection Logbook is up to date.
▪ Fire alarms occurred. Invoices were issued to all parties causing false alarms.
▪ request for an N6 termination was given to the PM for all malicious false fire alarms.
▪ There have been ____ false alarms since January of this year.
o False alarm particulars: ___________________________
□ Fire Evacuation Training Drills for staff are held January, April, July and October.
o Reports for each drill as required by the OFC ar in the Fire Safety Plan Binder.
o The last Drill was held on _________________________
□ The Fire Safety Plan evacuation list in the Fire Safety Plan binder is up-to-date. The last update was made on ____________________________
▪ There were ____ trouble call(s) on the Fire Alarm System that needed licensed contractor maintenance.
□ The Door Entry System was operable and key possession is being controlled.
▪ There were _____ occurrence(s) involving malicious damage to .
MAINTENANCE
□ Daily, weekly & monthly maintenance function as required to be performed in accordance with the Maintenance plan have been performed and logged in the maintenance logbook.
□ The elevator maintenance contractor maintained the elevators and the Elevator Maintenance Logbook was in the elevator machine room.
▪ flood occurred.
▪ ___ back-charge invoices were issued to tenants. Each tenant back-charged was given the original invoice and a copy for entry into the tenant ledgers. The total value of back charges to tenants since Januray for this year is $__________________
▪ ___ work orders were received from tenants; ____ work orders are outstanding.
PERSONNEL
▪ new join, job title: ________________.
▪ left, job title: ________________.
▪ On vacation, for ____ days.
▪ On sick leave, for ____ days.
Special Comment
_____________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Sign and dated:
_________________________________________ Date: _____________
< name of Property Manager >, Property Manager
................
................
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