Sample Constitution
Lone Star College SIDO Club Constitution
|Article I |Purpose: |
| |The purpose of the SIDO Club is to engage members in discussions about the local and global logistics industry, expand knowledge |
| |and interest in the subject, and build relationships within the local business community. |
|Article II |Name: |
| |SIDO (Supply- Chain Industrial Distribution Organization) |
|Article III |Membership |
| |Section 1: Any registered student (full or part-time) at Lone Star College-CyFair who is in good standing with the College and |
| |fulfilling the membership requirements of the organization may be a member. |
| | |
| |Section 2: In order to guarantee equal rights for all members of the Lone Star College-CyFair student body, equal opportunities |
| |shall be afforded all students without regard to race, color, national and/or ethnic origin, religion, creed, gender, marital |
| |affiliation, sexual orientation, age, citizenship, nationality, veteran status, or physical disability. |
| | |
| |Section 3: Privileges of membership: Voting privileges will be restricted to Lone Star College-CyFair student membership. |
|Article IV |Officers and Advisors |
| |Section 1: Officers: President, Vice-President, Secretary, Treasurer |
| |Section 2: Qualifications for holding office: (All officers must be Lone Star College-CyFair students.) |
| |Section 3: Length of Term: Full academic year; |
| |Section 4: Duties of Officers: |
| |President: Preside over all meetings, Approve agenda for meetings, Initiate and Approve all formal communication between the |
| |organization and external parties (employers, professional organizations, other local colleges, etc), Approve any and all |
| |proposed changes/additions to the organization’s constitution. |
| |Vice President: Assume all duties/tasks in the absence of the President, Assist the President in any normal business activities |
| |as needed, Be available for any project work as assigned by the President. |
| |Secretary: Document all the minutes from each meeting, Distribute meeting minutes (via email) to all members, Perform |
| |communication activities for the organization (email, newsletter, phone) as needed. |
| |Treasurer: Manage the financial reporting and record keeping for the organization. |
| | |
| |Section 5: Officer Vacancies: If an officer graduates or is no longer a returning student during the term of office, a special |
| |election will be held to replace that position until the next full academic year begins. Voting will be by all current members. |
|Article V |Elections |
| |Section 1: Time of Elections: Elections will be held the week prior to final exams in the preceding term of the new academic |
| |year. |
| |Section 2: Election Procedures: Self (sign-in) nominations will be done during an annual elections meeting. Immediately after |
| |nominations, club members will vote by secret ballot, with tallying and announcement of results done during that same meeting. |
| |Section 3: Run-off Election Procedures: In the event of a tie, a run-off vote will be immediately held. |
| |Section 4: Recall: A petition of one-half of the total number of members shall be cause for a recall election. The offense must |
| |be in writing and submitted by a member. A recall election shall be held at the next regular business meeting after presentation |
| |of the recall position and shall be conducted as a special election. Recall will require a favorable vote of two-thirds of the |
| |voting membership. |
|Article VI |Meetings |
| |Section 1: Date of meetings: The time, date and place of regular meetings shall be determined by the majority of the membership |
| |at the first regular meeting of the term. |
| |Section 2: Frequency of meetings: Meetings will be held 3 times per semester, to be scheduled by the President. |
| |Section 3: Special Meetings: Special Meetings may be proposed by any member, but must be approved by the President. |
| |Section 4: Quorum for regular and special meetings: Quorum shall be a minimum of 75% of the number of voting members of the |
| |organization |
| |Section 5: Rules of procedure for this organization shall be Robert’s Rules of Order. |
|Article VII |Finances |
| |Section 1: Fiscal Operating year: September 1 – August 31; |
| |Section 2: There are no membership dues for this organization. |
|Article VIII |Committees |
| |Section 1: Standing Committees: Facility Tour Committee, Membership Committee |
| |Section 2: Selection of Standing Committees: Selection of Standing Committee members will be done during the first regular |
| |meeting of each semester |
| |Section 3: Powers and Duties of Standing Committees: Facility Tour Committee: Organize and schedule logistics-related facility |
| |tours in the local Houston area for club members. Membership Committee: Engage and promote on-campus activities to recruit new |
| |club members, as well as promoting the benefits of the club to all students and faculty. |
|Article IX |Amendments |
| |Section 1: Proposed constitutional amendments or changes shall be presented to the organization in writing one meeting before it |
| |may be voted on. |
| |Section 2: Approval by two-thirds of the voting members present at a regular meeting shall pass a proposed change. The change |
| |shall be put into effect immediately unless otherwise stipulated in the amendment. |
| |Section 3: A copy of any alteration to this document must be filed in the Office of Student Activities |
|Article X |Ratification and Enactment |
| |Section 1: This constitution shall become the official governing document of the organization, upon ratification by a two-thirds |
| |majority vote of the membership, and approval and acceptance by the appropriate recognizing body of Lone Star College-CyFair. |
| |Amendments and ratification to the constitution should require the same vote percentage (two-thirds). |
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