Continuing Education - Alamance Community College
103060522923500 Continuing EducationWorkforce Development Part-Time Instructor HandbookRevised March 201611Dear Continuing EducationWorkforce Development Instructor:Welcome to Alamance Community College! You are an essential part of our ACC team, and we look forward to working with you. Please keep in mind there are times when mandated instructor training may be required for safety or for student enhancement..You have been selected as an instructor because of your expertise, education, and ability to communicate. Your work here is very important to the Continuing EducationWorkforce Development Division. Whereby you are teaching an Occupational Extension, Personal Enrichment or Academic and Career Readiness class, we are glad you are here.r in a variety of Continuing Education programs.This handbook will give you a concise, thorough, and user-friendly reference source for information and procedures that you will need. It is ourWe hope that you will review the handbook and let us know if you have any questions, suggestions, or problems. We want to help make your teaching experience as smooth and as rewarding as possible.It is important for you to realize that you represent the college. Your course may be the only impression of ACC that your students will have, and Continuing EducationWorkforce Development serves approximately 12,500 unduplicated students at ACC Alamance Community College each year. We know that you will take pride in representing ACC as a positive, well-informed role model for your students.We are proud of our Continuing EducationWorkforce Development program, and we invite you to help us in our ongoing efforts to meet the educational needs of our community.Rob EverettKaren Holding-JordanGary Saunders, Dean Vice President of Continuing EducationWorkforce DevelopmentAlamance Community CollegeAlamance Community College Vision, Mission, Goals, and ValuesVISIONCreating a premier educational gateway to economic and cultural vitality.MISSIONTo provide the educational programs and services of a comprehensive community college that respond to our diverse community needs and empower lifelong learners to participate in a global society.GOALSPromote student learning, access, and success through continuous improvement and innovation of our educational programs and services. Advance workforce and economic development of the community. Utilize physical, financial, and human resources in an accountable and effective way.CORE VALUES?CollaborationWe foster partnerships, connections and collegiality. ?DiversityWe reflect in our employees and processes the cultural awareness and inclusion embraced by the communities and individuals we serve.?ExcellenceWe exceed stakeholder expectations with unwavering commitment to high quality.?IntegrityWe support our actions and reactions with a pledge that everything we do is consistent, ethical, honest, transparent and with demonstrated accountability.?Learning We are committed to continuous improvement as individuals and as an organization.?Stewardship We are committed to the optimal and sustainable use of our human, fiscal, and physical resources.?SuccessWe facilitate student achievement by providing quality services that support educational programs taught by highly competent faculty.Continuing EducationWorkforce Development consists of short-term, non-credit, non-degree courses and programs to meet the diverse needs of the adult community. These needs may be related to basic literacy, to job training or the upgrading of job skills, or to personal enrichment and lifelong learning.Courses are developed at the request of the general public or of local industry or community agencies. They tend to be of short duration, from one-day workshops to ten weeks or longer. Some courses may be available only in the classroom; others may be available only online via the Internet; and still others may be available in both formats. All of the courses are designed to offer quality instruction at a reasonable cost.The Our programs under Continuing Education include Occupational Extension, Human Resources Development, Personal Enrichment, Basic SkillsAcademic and Career Readiness, and those in the Business and Industry Services division (including Small Business). Three key programs for most of the instructors who will use this Handbook are Academic and Career Readiness, Occupational Extension and Personal Enrichment:The purpose of Academic and Career Readiness courses is to provide tuition-free literacy classes for adults with the goal of increasing educational functioning levels and employment outlook. Courses are offered at times and locations convenient to the public and range from beginning level reading and math skills, to English as a Second Language, Adult High School, High School Equivalency, and College Placement Test Preparation.The purpose of Occupational Extension courses is to provide short-term training, retraining, or upgrading of job skills. Courses are offered at times and locations convenient to the public and are based on interest and needs. Examples include computers, Notary Public, teacher relicensure, and emergency services training.The purpose of the Personal Enrichment Program is to provide lifelong learning opportunities for adults within the service area to meet their non-vocational, personal enrichment needs and interests. Examples of Personal Enrichment course areas include arts & crafts, investing, home & garden, photography, foreign language, and creative writing.Other terms terms that are used interchangeably with “Continuing EducationWorkforce Development” are “non-credit,” “non-degree,” “adult education,” and “lifelong learning.”What’s the difference between Continuing EducationWorkforce Development and “Curriculum” programs and courses? Unlike the short-term Continuing EducationWorkforce Development courses, the curriculum courses—sometimes referred to as “credit” or “degree” courses—run the full sixteen weeks of the Fall and Spring Semesters plus a Summer Term. These are courses that may be used to complete a two-year degree, a diploma, or a certificate. Examples of curriculum programs include College Transfer, Business, Cosmetology, Machining, and Nursing.The Adult LearnerWhile some of our courses are directed to at young learners, most of our courses are developed for adultspeople who are older than 21. Malcolm Knowles defined andragogy as the art and science of helping adults learn. It is important we understand that the adult learne You will find older Workforce Development srtudents are is different from the young learners in part due to life experiences. However, we value and serve a diverse group of students in the enhancement of their learning experience.Adults have specific expectations about education and training. Most are employed and have family commitments. Consequently, they are more interested in specific skills programs that will help them achieve or renew their occupational license or gain the information they need to be more proficient in their work skill or personal enrichment. As an adult educator, you can show an understanding of this need by making your instruction specific and content driven. Adults want to focus on “real world” issues in order to transfer learning immediately back to the job. Thus, you have an important role in helping students understand how their learning can be applied.We also know that adults will come to class with goals and expectations. It is important that you tTake a few minutes during your course introduction to ask about these goals and expectations. You should be specific as to which of their goals/expectations will be covered during the course. Adult students will want to share life or work experiences relevant to the course. Many of these experiences can be useful in helping to keep students involved, to allow student interaction, and to enhance learning. However, it will be important to use effective classroom management strategies to control non-related discussion, to respectfully re-direct non-productive ideas, and to ensure that controversial ideas do not lead to personal and heated disagreements or attacks. Adults expect to be listened to and to have their ideas respected. As the instructor, you will be able to promote a learning environment that is friendly, non-threatening, and focused on the cognitive content. Many students in professional programs will have experiences and training that can become a valuable resource to you as the instructor.All the students will bring to your classroom a variety of learning styles. Visual learners need to see things--pictures, charts, presentations, facial expressions, and videos--to enhance their understanding. Auditory learners learn best through hearing. Verbal lectures, discussions, talking problems through a success process, and listening to others can help enhance learning for auditory learners. Most adults prefer a hands-on approach, or learning by doing. These are called kinesthetic or tactile learners. They prefer to explore and to be actively involved in problem solving. These learners will find it difficult to sit still for long periods and will become distracted. Building case studies, actual problems, or relevant activity associated with your course content can be successful strategies for handling the kinesthetic learner.As you explore your role as a Continuing EducationWorkforce Development instructor, please feel free to call your supervisor for suggestions or advice regarding curriculum development and/or instructional strategies. We want to help you be an effective, successful instructor.Contents06Absence (Instructor)THE ADULT LEARNER06Advertising [see “Marketing”]07Age Requirements for Students07Alcohol07Application07Attendance Form08Audiovisual Equipment09Auditors09Books [see “Textbooks”]09Breaks09Calendar09Census Date (10% Point)10Certificates10Changes in Location, Time, Day, Etc.10Children10Classroom (Selection)10Co-Instructors10Confidentiality29CONTACT INFORMATION11Contract11Copyright11Course Description/Outline/Syllabus [see “Syllabus”]11Deadlines [see “Paperwork”]11Disability11Discipline in the Classroom12Discrimination12Distance Learning12Diversity12Donations12Dress Code12Drop/Add13Drug-Free Workplace Policy13Dual Enrollment Form13Duplicating13Eating in the Classroom [see “Food & Drink”]13E-Mail13Emergencies14Enrollment Minimum14Equipment14Evaluation Forms14Evaluation of Student Work15Facilities Usage15Field Trips15First Aid [see “Emergencies”]15First Class Meeting16Food & Drink16Free Courses06FREQUENTLY ASKED QUESTIONS16FTE16Grades16Grievance16Guests [see “Visitors”]17Guest Speakers17Holidays17Illness, Instructor [see “Absence, Instructor”]17Injuries [see “Emergencies”]17Instructor Responsibilities18Keys18Mailboxes18Makeup Work (Students)18Marketing19Media19Messages [see “Mailboxes”]02MISSION STATEMENT19New Courses19Online Courses [see “Distance Learning”]19Orientation: Instructor19Paperwork (Forms & Deadlines)20Parking20Pay20Phone Calls [see “Telephone”]20Public Record21Records (Instructor or Student) [see also “Public Record”]21Refunds21Registration22Release of Information23Responsibilities of the Instructor22Room Use [see “Facilities Usage”]23Security23Senior Citizens23Sexual Misconduct Policy27Signature (Student)27Smoking27Snow [see “Weather”]28Solicitation28Substitute Instructor28Supplies28Syllabus28Telephone28Textbooks29Timesheet29Transfers [see “Drop/Add”]29Visitors29Weapons29WeatherNOTE: The guidelines in this Instructor Handbook are up-to-date as of the date of printing. Alamance Community College reserves the right to make changes in its policies and procedures in accordance with Legislative, State Board, and local Board mandates.FAQ’s (Frequently Asked Questions)“What do I do at the first class meeting?”See “FIRST CLASS MEETING.”“How do I do the paperwork?”See “PAPERWORK,” “ATTENDANCE FORM,” “TIMESHEET,” and “CERTIFICATES.”“What if I need duplicating?”See “DUPLICATING.”“When do we take breaks?”See “BREAKS.”“What if I’m out sick?”See “ABSENCE (INSTRUCTOR).”“What do I do in an emergency?”See “EMERGENCIES.”“When and how do I get paid?”See “PAY.”“What if I want to change classrooms?”See “CLASSROOM.”“What if a student is disrupting my class?”See “DISCIPLINE.”“What if I have other questions?”Contact your supervisor’s office. The last page of this document has a current list of Continuing EducationWorkforce Development staff.___________________________________________________________________ABSENCE (INSTRUCTOR)If you must miss a class due to illness or other unavoidable circumstance, contact your supervisor’s office at the earliest possible time to discuss the following procedures:notifying the students, the college will assist.arranging for a substitute instructor [see also “SUBSTITUTE INSTRUCTOR”] ORmaking up missed time (usually by extending the course for an additional session).NOTE: It is illegal for you to pay a substitute instructor from your own pocket.ADVERTISING [see “MARKETING”]AGE REQUIREMENTS FOR STUDENTSGenerally, community college students must be 16 years old or older. These are the exceptions permitted by state regulation:16 and 17 year-olds may register by completing a “Dual Enrollment Form,” which ,requires the signatures of the high school principal and a parent. This form is submitted with the registration form. A student cannot register, attend, or receive credit for a course unless we have the Dual Enrollment Form at the time of registration. Signatures and dates on Dual Enrollment Forms need to be on or before the date of the first class.Basic Skillsas opposed to the “Dual Enrollment”Academic and Career Readiness students age 16 and 17 will need a “Minor Release Form” completed before entering the programDuring the Summer Term only, children younger than 16 years old may take Self-Supporting courses (SEF 3001 orCSP 4000) for “enrichment” purposes. A legally “emancipated minor” is considered an adult and may take any and all classes to which an adult is entitled. (This is extremely rare.)Under HB 583 (2005), students under the age of 16 who meet stringent admissions guidelines to achieve a designation of "gifted and mature" may enroll in ContEd Workforce Development classes.There is no maximum age limit. Anyone Any legal North Carolina resident 65 years old or older may register for any one ACC Occupational Extension course per semester and tuition-free have the registration fee waived, except for courses designated as Self-Supporting (courses with a code of SEF 3001 or CSP 4000). For these courses, all students including senior citizens pay the registration fee. ALCOHOLThe possession or use of alcoholic beverages on college premises or at college activities is prohibited. The specifics of this policy are found in the College’s Employee Handbook.APPLICATIONProspective employees—both full-time and part-time—must submit an online ACC application for posted positions form, paper application may be completed prior to hiring date in some situations with approval. ACC requires federal and state tax forms, the federal I-9 form, and the direct deposit form, as well as photocopies of their driver’s license and Social Security card prior to employment. Please note the ACC staff must view the original copy of Driver’s License and Social Security Card. This includes all instructors, co-instructors, and substitute instructors. If instructor certification or licensure is a requirement for teaching a course, submit a copy for our files. We may also require a copy of college transcripts for teaching certain types of courses. ACC cannot pay an employee without the required application forms.ATTENDANCE FORMKeeping an accurate and complete attendance record is very important. The state auditors require that you take daily attendance and that you have the form with you at each class meeting.The attendance form will be provided by your supervisor in a is a four-part, color-coded specified format. Your supervisor will tell you which copies are due and when any copies are due during the course. . Generally, the back two (pink and gold) copies of the form and all registration forms need to be submitted on the day of the second class meeting so that registrations may be processed. (This is VERY important. Delays in depositing money can put us in violation of state law.) Copies of the attendance form must be submitted monthly no later than the third weekday after the month worked. The final attendance (along with any other required paperwork) should be submitted immediately after the course ends but no later than the third weekday after the final month worked. Paperwork that is turned in late will likely delay your paycheck as much as one month and create bookkeeping problems for us. [see “PAY”]Mark the attendance according to the following symbols*:EIndicate an E (Enter) on the roster for the first class session or when the student attends the course for the first time, within the 10% point for membership classes. If class is run for contact hours as in Career and College Readiness the hours must be listed for each class period. Enter the hours of each student attended in appropriate block every day.Indicate a check mark when the student attends class after his/her first attendance date.AIndicate an A (Absent) when the student is absent.WIndicate a W (Withdraw) if the student officially withdraws from the course.WIndicate a W (Withdraw) if you dropped the student after four consecutive absences. [see “DROP/ADD”] College computer software (Datatel) will not accept a “D.”TIndicate a T when a student is transferred from one course to another. Be sure to clarify whether the student is transferring from or to the course.WIndicate an W for students who registered and paid but never attended the course. Just as if the student withdrew from the class.Once you have marked an “E” for a student, there should be no blank spaces after the student’s name unless the student has been dropped. After entering, a student is typically either present () or absent (A).If a student is attending your course but is not listed on the attendance, it is very important that you add the name to the form and verify the registration by one of several ways:accept the registration form and payment; please notify your supervisor and Administrative Assistant of new students and ones that are receiving waiver and their affiliation.verify that the student has a receipt showing the payment; orverify with your supervisor’s office that the student has paid.You are expected to take an active role in maintaining good attendance. Notify your supervisor’s office if attendance drops to fewer than five students.Before submitting any copies of the attendance form, enter the grades [see “GRADES”] for each student on the attendance form. Be sure to include your signature on the form.Neatness counts. Your attendance record has to be read by an auditor as much as five years after you have recorded it. For this reason, avoid writing extraneous notes to your supervisor or making comments on the form.Payment can be processed only after complete and accurate paperwork is received. Accuracy and punctuality are important: An attendance form that is not complete and correct will be returned to the instructor for corrections, which could delay payment. Likewise, one that is turned in late will likely delay your paycheck by one month, possibly longer.* IF your class is set up as a contact hour (also known as a multiple-entry) or multiple exit) class, then all attendance must be recorded as the number of hours that the student attended on that date, to the nearest quarter hour. For example, if your class meets from 1-5 p.m. but the student only attended from 1-2:45, then enter 1.75 in the block for that day’s attendance. ALL Basic SkillsAcademic and Career Readiness classes are contact classes. Basic skillsAcademic and Career Readiness classes use Web Attendance to record student attendance hours.AUDIOVISUAL EQUIPMENTThe Library earning Resources Center (LRC) supports the varied programs and courses of the college with a variety of AV equipment, including vcr DVD players and monitors, tape players, 16mm & 35mm projectors, overhead projectors, opaque projectors, cassette players, a notebook computer and data projector, etc.All of these are available at the main campus and may be made available at other locations if reserved in advance. (The LRC library also has a collection of AV materials exceeding 3,350 titles, as well as nearly 25,000 books, over 200 periodicals, and 8 newspaper subscriptions.)The Burlington CenterDillingham Center houses basic has rooms equipped with AV equipment such as TV and DVD or VCRvcr-player and overhead projector and computer. TheseNotebooks and other equipment may be reserved in advance or checked out on the day of need (subject to availability). Contact the Dillingham Center Director (Dave Parker) to reserve equipment.AUDITORSAll Continuing EducationWorkforce Development courses are subject to audit by a representative from Alamance Community College, from the State of NC Auditor’s Office, or from the Department of Community Colleges. Be prepared to show an up-to-date course attendance roster and a copy of the course syllabus during any class meeting. Though audits can be a bit disruptive to a class, they are state-mandated. In the interest of both courtesy and brevity, you should be gracious and cooperative and provide only requested information. Do not discuss problems with the class unless specifically asked about them. (Problems should be discussed with the supervisor.)All persons attending Continuing EducationWorkforce Development courses must be registered participants. Unregistered individuals may not sit in on multiple class sessions, although visitors or guests may be permitted for specific, short-term reasons. [see “VISITORS”]BOOKS [see “TEXTBOOKS”]BREAKSThe state requires fifty minutes of instruction per scheduled hour of class*; thus, in a three-hour class, thirty minutes may be taken for breaks (the equivalent of ten minutes per hour). Break time may not be used to begin class late or to leave more than ten minutes early; otherwise, breaks may be scheduled in a manner appropriate to the material to be covered and for the comfort of the students. Usually a break is taken around mid-class. Instructors do not receive additional compensation and students do not earn additional Continuing EducationWorkforce Development units for break time not taken.* Exception: contact hour classes are based on require 60 minutes of instruction prior to a 10-minute break. This applies specifically to Basic SkillsAcademic and Career Readiness classes. CALENDARBeginning and ending dates for your course appear on your contract. Classes are not normally scheduled on College holidays. However, there are times it will be necessary to have a class on holidays. Your supervisor will notify if this is the case. If you have a question about meeting dates, contact your supervisor’s office.CENSUS DATE (10% POINT) [see also “ENROLLMENT MINIMUM”] (for membership hour Occupational Extension classes only)The census date of a course is the date by which 10% of a course has met. Examples:For a course that meets six times, three hours per class, the census date is the 1st class meeting. (10% x 18 hours = 1.8 or during the 1st class meeting.)For a course that meets for 100 hours, 4 hours per class, the census date is the 3rd class meeting. (10% x 100 = 10 hours, or during the 3rd class meeting.) The class would have met for 12 hours on the 3rd class.For a course that meets 20 times, 4 hours per class, the census date is the 2nd class meeting. (10% x 80 = 8.0, or during the 2nd class meeting. Thus the census date is 10 percent of the total hours of the class. The census date will be the date the 10 percent of total hours is met.The census date is important. In typical Occupational Extension classes ((e.g., teacher recertification, computers,) police/fire/rescue may be run contact hours), we are funded on the basis of the number of students in attendance prior to the census date (10% point) of the course. Therefore, in a course that meets six times, the census date is the 1st class meeting, and if the course does not have the minimum attendance at the 1st class meeting, it doesn’t matter how many people show up for the second class meeting. To put it another way, a class that meets six times and has 4 people at the first class and 12 people at the second class generates the same funding as a class that meets six times and has 4 people at both the first and second classes. If the students aren’t attending by the first class meeting, we can’t count them for funding purposes. We also can’t count them if they’ve enrolled but not attended by the first class meetingTherefore students should not be allowed to enter class beyond the 10% point. Student must enter prior to 10 percent point..CERTIFICATESCertificates are not typically awarded unless someone—either the student or the instructor—requests them. Note that 80% attendance is the minimum attendance required for a certificate. The instructor may mandate other requirements (such as completion of assignments, specific grade point, a project, etc.).Certificates will be mailed to the students after the course ends or may be requested ahead of time so that they may be given out at the last class meeting. If certificates are prepared before the course ends, the instructor is responsible for ensuring that only those students who satisfactorily complete the course get a certificate. Please note certificates are not issued for all courses. [see “GRADES”]CHANGES IN LOCATION, TIME, DAY, ETC.Contact your supervisor’s office if you plan to meet a class at a different location, time, or day or to make other changes to your normal meeting schedule. As a general rule, if something is out of the ordinary, including the need for instructor to be absent, contact your supervisor’s office.CHILDRENIn compliance with state and insurance regulations, children are not permitted in classrooms and may not be left unattended by either students or staff in any college facility used by the college by either students or staff.CLASSROOM (SELECTION)You will be assigned a classroom on the basis of the needs of the course and the number of expected students in the course. You may not change classrooms without notifying your supervisor about the change.Classroom furniture may be moved to suit your teaching style, but it is important to leave classrooms as you found them. The standing rule is “If you move it, put it back!” CO-INSTRUCTORSCo-Instructors must complete all application forms, tax and payroll forms, a contract, and timesheets. An instructor may not pay the co-instructor directly.CONFIDENTIALITYExcept in rare cases, your students are adults who are at least 18 years old. This means that you may not discuss their attendance, grades, phone number, or other personal information even with their spouses and/or parents without their permission. [see also “PUBLIC RECORD”]CONTRACTIn most cases, you will receive a multi-part contract prior to your first class meeting. This form lists the title, dates, location, rate of pay, and other information about your course. If all is correct, sign the form on the “Instructor” line, date it, tear off the green keep a instructor copy for your records, and return the other copiesoriginal to your supervisor’s office. If you find an error, contact your supervisor’s office.The contract is conditional on sufficient enrollment to justify the course. The decision to begin or discontinue a course will be made by your supervisor.You will receive payment for the actual hours that you teach, not to exceed two hours in the event of a cancellation due to insufficient enrollment.. Schedules may be altered due to inclement weather and other conditions beyond the control of ACC: otherwise, the contract should be followed. You may not extend or shorten a course or begin a new course without prior approval by your supervisor. [see “CHANGES IN LOCATION, TIME, DAY, ETC.”]Changes to the contract after it is issued and signed will necessitate a “Contract Change Form.” See your supervisor or an administrative assistant in Workforce Development to complete forms. This assures you are paid correctly and the college has a clean audit.COPYRIGHTAll classroom materials including printed materials, AV materials, and software must comply with copyright law. Complete texts or significant portions thereof cannot be legally copied without permission of the copyright holder.COURSE DESCRIPTION/OUTLINE/SYLLABUS [see “SYLLABUS”]DEADLINES [see “PAPERWORK”]DISABILITYIf a student requests special services based on a disability, it is very important that he/she completes the "Disability Services Request" form. Such requests are handled through ACC's Office of Disability Services. [see also “DISCRIMINATION”] In the case of official High School Equivalency testing, student must notify the Chief High School Equivalency Examiner of needed accommodations, at least 2 weeksmonths prior to the scheduledanticipated test date.DISCIPLINE IN THE CLASSROOMFortunately, most of our students are mature adults who are dedicated to learning. Unfortunately, problems do sometimes arise with students. If a student disrupts your classroom, is caught cheating, or creates other problems that warrant action, you have the right to suspend the student for one class. You should not hesitate to remove ask a student from to leave a situation where he/she is verbally or physically abuses abusive.another student In instances of physical threat or assault, contact security and/or call 911 immediately. or is otherwise a danger to other students. You should report any suspension immediately to your supervisor and complete an incident report as soon thereafter as possible. Please complete a Disturbance Warning Memo when disciplining a student. Ask supervisor for details.Guidelines for student behavior and discipline may be found in the Continuing EducationWorkforce Development Student Handbook, particularly in the section titled "Student Rights/Responsibilities."DISCRIMINATIONAlamance Community College does not discriminate in its programs and activities. No person will be denied employment, admission, fair treatment, or in any way be harassed or discriminated against on the basis of race, color, sex, religion, national origin, age, or handicap.DISTANCE LEARNING“Distance learning” refers to a variety of non-classroom instructional methods. The method most familiar to you may be online/Internet-based classes. Another is the correspondence course, and still another is the hybrid course, which may be (for example) a mix of classroom and online.If you are interested in developing a distance learning course option, talk with your supervisor. Money may be available to fund the development of the course.DIVERSITYAlamance Community College is committed to creating a community that recognizes the inherent uniqueness, value and dignity of each person. As a community, the college actively promotes an awareness of and respect toward differences of race, gender, ethnicity, national origin, culture, sexual orientation, religion, age, and disability.DONATIONSACC accepts donations of useable equipment or supplies or of money from corporate or individual donors. Thesedonors. These contributions are used for scholarships, to support courses and related programs, or to meet other student-related needs. Funds may be designated for specific uses, and anyone who expresses a desire to make a contribution to the College should be referred to the ACC Foundation office. Discuss with your supervisor any proposed equipment donations.DRESS CODEIndividuals are encouraged to dress in a manner consistent with the academic intent of the college, with the standards of the community, and within the dictates of health and safety. Bare feet are prohibited. Refer to the student code of conduct. Some classes may have specific dress code policies, which should be spelled out in the syllabus and strictly adhered to.DROP/ADDStudents may not simply transfer from one course to another. They must be officially dropped from one course and added to another. The student or the instructor may notify the supervisor’s office in person or over the phone. The transfer must be noted on the attendance form. [see “ATTENDANCE FORM”]The North Carolina Community College System prohibits transfer of student registration fees from one term to another. [see “REFUNDS”]Students may be re-entered at the instructor’s discretion. IfUpon denial of re-entry is denied, the student may appeal to the appropriate director or coordinator.DRUG-FREE WORKPLACE POLICYThe illegal manufacture, distribution, possession or use of a controlled substance on college premises or at college activities is prohibited. Employees and students violating this policy are subject to disciplinary action up to and including termination and/or dismissal and referral for prosecution. The specifics of this policy are found in the College’s Personnel Handbook.DUAL ENROLLMENT FORMBasic SkillsAcademic and Career Readiness students age 16 or 17 need a “Minor Release Form” or “Emancipated Minor Form.” Academic and Career Readiness students cannot be dually enrolled in a public or private secondary school and Academic and Career Readiness classes.DUPLICATINGContinuing EducationWorkforce Development provides limited duplication services for instructors. Originals and a request for duplicating should be submitted to the supervisor’s office at least one week prior to the date needed. Options include single-sided or front and back copying; collating; stapling; folding; cutting; hole punching; and color paper. For same day copying, you will need a copier code to use the copier at the Burlington CenterDillingham Center or a cost code if using the duplicating center at the main campus. These codes and training on use of the copier will be provided by your supervisor. All duplicating must adhere to copyright law. [see “COPYRIGHT”]EATING IN THE CLASSROOM [see “FOOD & DRINK”] Food or drinks are not allowed in computer or sewing labs.E-MAILSometimes we send important information or announcements to all instructors. If you would like to receive this communication via email rather than by hard copy, make sure your supervisor’s office has your e-mail address knows. All part-time instructors may have an email account established through the college and emails will be sent to that address. Please see your supervisor for more information about this.EMERGENCIES [see “SECURITY” & “WEATHER”]You should become familiar with the most practical and accessible routes for building evacuation and inform students of them. There should be an evacuation plan for all on-campus classrooms posted prominently in the room.On the main campus and the Dillingham Center, if it is necessary to evacuate the buildings, a piercing horn will sound. Individuals should remain calm and exit quickly in an orderly manner, moving away from the buildings and/or across the street, not standing on stairs or at building exits. Instructors should take attendance rosters to verify that all students have left the building. People may return to the buildings only when advised to do so by the Security staff.Every ACC campus has a Security office that may be of assistance in an emergency. In cases of health-related emergencies or security issues, notify a campus Security officer and the office of your supervisor as soon as possible.First aid kits are available in all labs and shops and at the Security office near the main entrance to the main campus. There is also one at the Security desk and in the faculty lounge at the Burlington Dillingham Center. If college personnel believe a situation warrants it, Alamance County EMS will be called to transport an individual to a local health care facility. The individual is responsible for all associated costs. If circumstances do not require a call to Alamance County EMS, urge the person to go home, have someone take him/her home, or call his/her doctor. Any time a student becomes unresponsive, 911 should be called immediately. For insurance purposes, report all accidents or injuries to students or instructors, regardless of severity, to Security (telephone 506-4329). Should it be necessary to call 911 in an emergency, campus Security may be notified before making the 911 call, while awaiting the 911 response, or after emergency measures have been taken, depending on the urgency of the situation.ENROLLMENT MINIMUM [see also “CENSUS DATE”]ACC prefers to run courses with a minimum of twelve students, but many courses may be run with fewer students. Discuss this with yourYour supervisor will discuss this with you prior to the first class meeting. If you do not have enough students attending enrolled (not just enrolled by)3 days prior to the first class meeting, depending on the number present, your supervisor may wish (1) to cancel the course, (2) to shorten the first class and- (2) postpone the courseone week in hopes of attracting additional students, or (3) to pursue other options. EQUIPMENTIf equipment needs repair, service, or removal, notify your supervisor’s office with a complete description of the problem. Please notify of any equipment problem in a timely manner.EVALUATION FORMS [STUDENT EVALUATIONS OF INSTRUCTION]Standard evaluation forms are provided for various courses. If a class is evaluated, a student should be designated to distribute and collect the evaluations, place them in an accompanying envelope and return the envelope to the location indicated by the evaluation instructions. Results are shared with the instructor after the course is over. Evaluations are done during the fall term, for all new instructors, and at other times as appropriate.EVALUATION OF STUDENT WORKTimely and constructive feedback to student work is an essential element in the learning process. Students should be able to assess their progress as early as possible and throughout the course. In addition to marks on tests and assignments, students benefit from any type of instructor response that serves to inform, guide, and encourage them in their learning.How students are to be evaluated should be spelled out in the course syllabus.FACILITIES USAGEInstructors are assigned classrooms that are deemed appropriate for the expected size and nature of their courses. Contact your supervisor for room or room change requests. The Administrative Secretary for Curriculum handles all facilities requests at the main campus. At the Burlington CenterDillingham Center, the Director of the Burlington CenterDillingham Center handles these requests.)College courses and other activities designed to achieve the educational mission of the college have first priority in the use of college facilities. Except for college projects, solicitation, political advocacy, and fund-raising activities are prohibited. [see “SOLICITATION”] College facilities may also be available to civic, charitable, or governmental groups when their work is compatible with or supplemental to the educational purposes of the college. Commercial activities are prohibited.When each class meeting is over, please be courteous to other instructors who use the classroom after you. An oft-quoted rule-of-thumb is: “If you moved it, put it back; if you turned it on, turn it off; if you used it, clean it.” Lights should be turned off and sinks should be left clean and free of debris. Papers and other debris should be disposed of properly. Notify your supervisor’s office of problems with facilities or equipment.FIELD TRIPSField trips are a valid part of some instructional plans and are considered an official college activity (see also “ALCOHOL”). All trips should be well organized and cleared through your supervisor in advance. Students and instructor must complete and sign forms or have the activity specified in the course syllabus. , which Authorization forms include personal liability and medical emergency papers. These should be on file with your supervisor at least two days prior to departure.FIRST AID [see “EMERGENCIES”]FIRST CLASS MEETINGBefore the first class meeting, make sure you know what to expect when your class meets in terms of student registration and attendance paperwork. This should be discussed with your supervisor.At the first class meeting, you should:(of course!) be on time and dressed to make a favorable impressionintroduce yourself and welcome participantsif necessary, complete the student registration processtake attendance against the printed roster, if one is providedpoint out the location of restroomsidentify exits for use in case of an emergency and tell students to take all personal property, such as jackets, pocketbooks, or car keys, in case building re-entry is not permittedshare syllabus information on course content, expectations, and outcomesremind students of the 80% attendance requirement for certificates and completionlet students know about any required textbooks or special materialsinquire about student expectations and needs and, if possible, adjust the course to accommodate themlet the students know how to contact youmeet the entire class sessionannounce holidays or other dates when the course will not meettake attendanceif the class is a "go."FOOD AND DRINKFood and drinks are prohibited in hallways, shops, classrooms, labs and the auditorium, except where food preparation/service is a part of the course or part of an approved program or activity. No food or drinks will be approved in computer labs. FREE COURSESPart-time ACC instructors and staff are eligible for one free Occupational Extension course per year, funded through Continuing Education financial aid. If the course is directly job-related to your ACC responsibilities, ACC may choose to fund it through professional development, keeping your free course benefit in reserve.FTEYou may hear your supervisor or others at the college speak of “FTE.” FTE stands for “Full Time Equivalent,” which, put simply, is a measure of how many students you serve, which in turn translates into funding for the college. It takes 688 hours to make one FTE. This may be one student for 688 hours or several student totaling 688. The more FTE earned, the more funding the College receives. To put it as concisely as possible, “FTE = money.” [see also “CENSUS DATE”]GRADESThe attendance form [see “ATTENDANCE FORM”] is used to assign grades. At the end of your course, record the final grades and the hours of attendance/participation for each student in the two right columns of the roll. Please note that “academic grades” such as A, B, C, D, and F are not given in Continuing EducationWorkforce Development courses. Instead, the grades that may be assigned are:SSATISFACTORY – The student has met the objectives of the course and has attended at least 80% of the scheduled hours.UUNSATISFACTORY – The student has not met the objectives of the course and/or has failed to attend at least 80% of the scheduled hours.WWITHDRAWN – The student officially withdrew from the course. You only need to indicate with a “W” only once.WWITHDRAWN – The student was dropped from the course after four consecutive absences. You will mark a “W” on the attendance sheet.IINCOMPLETE – The student has not finished a portion of the course work but will be allowed to do so within 90 days. A grade of “I” will convert automatically to “U” if not changed by request of the instructor.AUAUDIT – The student registered and paid for a Continuing Education course that mandates written or performance tests for satisfactory completion, arranging with Continuing Education staff members at the time of registration to take the course without the tests.An audit is when a student arranges in advance to take a course that has a formal assessment component and the student does not participate in that assessment.*The above grades do not apply to Academic and Career Readiness courses. Teachers are not required to record grades in these courses with the exception of Adult High School, which uses a traditional academic grading scale.GRIEVANCEIf a dispute occurs between an instructor and supervisor, every effort should be made to resolve the dispute through informal discussion between the two parties, or if that fails, with the supervisor's superior. If a resolution can't be achieved through informal processes, the College has formal grievance procedures. Copies of the grievance procedures are available in the Office of Human Resources (i.e., the "personnel office") on the main campus and on the ACC website.GUESTS [see “VISITORS”]GUEST SPEAKERSGuest speakers that support the subject of your class are welcome if approved in advance by your supervisor. No payment will be made to guest speakers or lecturers without advance approval by your supervisor. You must be present while the guest speaker addresses your class. (Please note the distinction made between a "guest speaker" and a "substitute.") [see “SUBSTITUTE INSTRUCTOR”] Unannounced, unscheduled guest speakers are not permitted. Political advocacy is not permitted.HOLIDAYSCourses are not usually scheduled or held on College holidays and should not be made up when missed for that reason. Please note there may be times that a class will meet on a Holiday. Holidays should be announced to your students on the first day of the course as well as at the class meeting one week prior to the holiday. Questions about whether weekend courses are to meet on a holiday weekend should be addressed with your supervisor’s office.Alamance Community College observes the following holidays:New Year’s DayJanuary 1 (or the first weekday if January 1 is a Sa or Su)Martin Luther King Day3rd Monday in JanuaryEasterFriday before EasterMemorial DayLast Monday in MayIndependence DayJuly 4Labor Day 1st Monday in SeptemberThanksgiving 4th Thursday & Friday in NovemberChristmas varies: usually starts around December 22ILLNESS, INSTRUCTOR [see “ABSENCE (INSTRUCTOR)”]INJURIES [see “EMERGENCIES”]INSTRUCTOR RESPONSIBILITIESThe Continuing EducationWorkforce Development instructor will:Create a course syllabus for each course taught.Register any students who have not previously registered.Collect registration fees as needed and turn in to the appropriate director, coordinator, or his/her designee.Teach courses according to a course syllabus.Meet all courses for the full time period specified by the contract. Instructors will meet all courses at the specified times, days, and locations unless expressly cleared by their supervisor’s office in advance.Maintain and submit all requested course records including registration documents and payment, attendance forms, and timesheets. Failure to turn in necessary records in a timely manner may result in a late payment or, in extreme cases, in forfeiture of pay if records are not produced.Maintain records of attendance on appropriate forms and be able to produce the records for inspection at any class meeting by any authorized representative of the college, the state, or the community college system.Perform other related duties as prescribed by your supervisor.KEYSDepending on the location and circumstances, some instructors may be issued keys. Security will unlock and lock classrooms and computer labs as needed.MAILBOXESTypically, on-campus instructors are assigned an on-campus mailbox. Off-campus instructors may have an on-campus mailbox or may have information mailed or delivered to them. If you have a mailbox and teach on campus, check it when you arrive, during break, and before you leave. All messages for you and your students will be placed in your mailbox.Sometimes we send important information or announcements to all instructors. If you would like to receive this communication via email rather than by hard copy, let your supervisor’s office know your e-mail address..MAKEUP WORKInstructors are not obligated to provide an option for makeup work, but you may choose to do so, especially when a student misses class due to illness or other unavoidable reasons. For courses involving certification that mandate a minimum number of class hours, submit written verification of makeup work with the final attendance form.Excused absences do not relieve a student of course work responsibility.MARKETING [see also “MEDIA”]The marketing of a course may take many forms:by word of mouth-. Students who are happy with their course are by far the most effective means of marketinga listing of the course in the course schedule;a radio/tv TV ad (usually too expensive);a newspaper ad (usually too expensive);a direct mail effort (e.g., mailing Notary flyers to banks or teacher re-licensure flyers to teachers);a public speaking opportunity;a distribution of flyers (e.g. placing Notary flyers in banks);a public service announcement (“psaPSA”); ora media feature story (keep alert for anything about your course, your students, or yourself that may interest the media in a feature story).If you have suggestions or know people who could help in promoting your course, share your ideas with your supervisor.MEDIA [see “MARKETING”]All media contacts should be coordinated with your supervisor.facilitated by ACC’s Public Information Office.MESSAGES [see “MAILBOXES”]NEW COURSESYour supervisor encourages the development of new workshops and courses. New courses (1) give you a break from what you are currently teaching and (2) attract new students who may not otherwise come to ACC.If you have skills or hobbies that might interest potential students, it’s good to discuss your new course idea with your supervisor, who may have a good “feel” for whether the idea has potential.You may wish to develop a short workshop based on a longer course you normally teach. For example, if you normally teach a 10-week Excel course, you might develop a one-day workshop on Excel. Short workshops can be very appealing to people who want the basic information but can’t set aside ten weeks for a course.ONLINE COURSES [see “DISTANCE LEARNING”]ORIENTATION: INSTRUCTORYour supervisor will provide an informal orientation to help you learn more about ACC and the Continuing EducationWorkforce Development, your course management responsibilities, and the support services that are available to assist in your teaching.PAPERWORK (FORMS & DEADLINES)This is a summary of the paperwork you should expect in most cases. Some classes may require additional forms for certification, licensure, or state agency reporting.Employment application [see “APPLICATION”]contract [see “CONTRACT”]course syllabus form [see “SYLLABUS”]registration forms [see “REGISTRATION”]attendance form [see ATTENDANCE FORM”] if lead instructor OR timesheet [see “TIMESHEET”] if a part-time or substitute instructor. All Academic and Career Readiness instructors, including lead instructors, must submit timesheets.The deadlines for attendance forms and timesheets are discussed under their headings. The deadlines are very important because if we don’t have the paperwork by the deadline or it is incomplete or incorrect, any or all of the following may occur:The paycheck may be delayed by one month or longer.The form (if incorrect or incomplete) will be returned to instructor for completion or correction.Budget projections may be distorted since the instructor was not paid as projected.State funding for the course may be delayed by as much as one year.It will create more work for Continuing EducationWorkforce Development staff to keep up with the late paperwork.It will delay reporting to state agencies regarding students’ certification or licensure (and we will refer those students’ calls to the instructor).Instructors must be paid for ACC earn FTE.Instructor pay could be held until all paperwork is completeLet’s avoid all this. Submit the paperwork on time!PARKINGParking permits are required for on-campus courses (main campus and Burlington CenterDillingham Center) but not at off-campus locations. If your course is held at an ACC facility, you may park in areas specified for Faculty/Staff or in Student Parking. Students should park in areas specified as Student Parking. Neither instructors nor students may use spaces marked for Visitor Parking.Parking permits are available at the switchboard on the main campus or at the Security desk at the entrance to the Burlington CenterDillingham Center. Individuals need the following information to procure a permit: name, address, car license number, car make, model, color, and year. The “curriculum” blank on the decal application may be denoted as “Continuing EducationWorkforce Development.”The parking permit enables Security personnel to locate a vehicle owner quickly for problems such as car lights left on or a damaged vehicle.Persons who are attending a meeting or a one-day workshop on campus should visit the front desk and apply for a temporary parking permit.PAYAll part-time instructors are paid by the month. Instructors’ paychecks are direct deposited. Their deposit receipts are available online.Part-time instructors are paid on the last day of the month following the previous month’s (or pay period’s) work.Payment can be processed only after complete and accurate paperwork is received, including all application forms, a contract, registration forms, attendance forms or timesheets, and any other required information. Neatness, accuracy, and punctuality are important: A form that can’t be read or paperwork that is turned in late will likely delay your paycheck by one month, possibly longer. Payment may be held until all paperwork is complete and turned in.PHONE CALLS [see “TELEPHONE”]PUBLIC RECORDThe following information with respect to each county employee (including ACC instructors) is a matter of public record: name; age; date of original employment or appointment; current position title; current salary; date and amount of most recent promotion, demotion, transfer, suspension, separation or other change in position classification; and the office to which the employee is currently assigned.Any inquiry for student information should be referred to the college’s Office of Continuing EducationWorkforce Development since (1) most student information is confidential and (2) the laws governing confidentiality with respect to student information are frequently changed. [see also “CONFIDENTIALITY”]Any email, memo, or phone call created using college computers or phones is a public record.RECORDS (INSTRUCTOR OR STUDENT) Due to space limitations, assignments and examinations cannot be stored in the Continuing EducationWorkforce Development offices. It is recommended that you keep your students’ examinations and/or assignments in your home office for at least three years in case of any dispute regarding the grades. After that time, student work may be destroyed or disposed of in a confidential manner. Online courses should be backed up at the end of the course, and retained on removable media (flash drive, CD, etc.) cleared by audit.For a discussion of "records" as they relate to public information, see “PUBLIC RECORD.”REFUNDS [see also “DROP/ADD”]Refund policy is set by state legislative action, which authorizes a 100 percent refund of prepaid registration fees if a course is canceled or filled.Students who prepay and officially withdraw prior to the first class meeting may request a 100 percent refund. Students may request a prorated (75%) refund if they officially withdraw before 10 percent of the course hours have been held. No refund is made after 10 percent of the course hours have been held.REGISTRATION [see also “ENROLLMENT MINIMUM”]On or before the first day of class, you will receive a registration packet that includes:Course attendance rosterAdditional information as is appropriate to the particular course or program.Check the student registration forms for completion, signature, and legibility. Turn in the pink and yellow copies of the attendance form with the student registration forms and registration fees immediately after the census date (10 percent point). The majority of students should be registered (and paid) at least 3 business days in advance of the start date of the course. Courses will be canceled if there is insufficient enrollment at the “Pay by” date. If there is sufficient enrollment to continue, new students may register and pay up to and including the day of the first class. Academic and Career Readiness students do not pay for their courses, and are registered to their class by their instructor on their first date of attendance. New students should bring with them a “pass to class” from an assessment counselor. Their student folders should be sent to you by the assessment counselor who handled their intake and orientation, or their transfer if they are transferring from another class to yours.Release of Information: Family Educational Rights and Privacy Act (FERPA)In compliance with the Family Educational Rights and Privacy Act of 1974, Alamance Community College releases no personally identifiable information about students without the express written consent of the student. Exceptions to this practice are those types of information defined by law as “directory information.” At Alamance Community College, “directory information” includes the student’s name; dates of attendance; enrollment status; program of study; degrees, diplomas or certificates awarded; and honors and awards associated with the College. Student addresses and phone numbers are released per request to the U.S. Military.The College releases the following limited-use directory information: College-issued photographs, videos or other media containing a student’s image or likeness are disclosed by the College and/or third parties contractually affiliated with the College (such as vendors and partner institutions with a joint memorandum of understanding) for purposes limited to: a) publication in print and/or on web sites/social media hosted by, on behalf of, or for the benefit of the College for purposes including but not limited to marketing, public relations, outreach, press releases, or College ID cards; and b) at College events including but not limited to college fairs, job fairs, open houses, and student organization activities.The above directory information may be published or made available without the consent of the student. A student not wanting this disclosure of information must request this in writing to the attention of the Registrar during the first two weeks of initial enrollment.Alamance Community College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including security); a person or company with whom the College has contracted as its agent to provide a service instead of using College employees or officials (such as an attorney or clinical/co-op site); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.Students may have access to all of their educational records by requesting in writing to the Vice President for Student Success a conference for this purpose. A person competent in interpreting student records shall be present to explain the meaning and implications of the records. Should they desire, students have the right to challenge the accuracy of their records through the student grievance procedure and to insert written objections and explanations on any information contained in the plaints about possible failures of Alamance Community College to comply with the Family Educational Rights and Privacy Act may be made to theFamily Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5920.Even if there is a sufficient number of students registered, the class may still cancel if there are not enough students present at the first class meeting. RESPONSIBILITIES OF THE INSTRUCTORThis is intended as a brief overview of the instructor's responsibilities and ACC's expectations. It is not necessarily a complete list. More detailed information about each item is located in appropriate sections of this manual.The Continuing EducationWorkforce Development instructor will:Create a course syllabus for each course taught.Notify office of any students who have not previously registered.Collect registration fees as needed and turn them in to the appropriate director, coordinator, or his/her designee within a specified time.Teach according to the course syllabus.Maintain classroom discipline and practice effective classroom management. Meet all classes and the course for the full time period specified by the contract.Notify the supervisor's office of any changes in meeting days, times, or location.Maintain and submit all requested course records including registration documents and payment, attendance form, and timesheet.Represent ACC and himself/herself in a professional manner while at ACC. This includes dressing appropriately, refraining from offensive language, and serving as a positive role model for students.ROOM USE [see “FACILITIES USAGE”]SECURITY / PUBLIC SAFETYSecurity personnel are available at the main campus 24 hours a day and at the Burlington CenterDillingham Center during hours when the most courses are heldwhen the building is open. Security personnel can help students and instructors with most problems that arise. Dillingham Security number is 336-506-4329.Report all accidents or injuries to students or instructors, regardless of severity to Security at DC 336-506-4329 and main Campus at 336-578-2002. Call Public Safety Director telephone 506-4202. [see also “EMERGENCIES”]SENIOR CITIZENSTypically, legal North Carolina resident senior citizens (those 65 years old or older on the first day of the courseday of registration) are exempt from paying the registration fee for most many Continuing Education courses, with a maximum of one fee-exempt course per semester. This state policy may be changed at any time by Legislative action.For any course with a code of SEF 3001 or CSP 4000 (codes are shown on the instructor contract), all students including senior citizens pay the registration fee.Administrative code does not allow for senior discounts. Senior citizens will be subject to pay full registration fees as other students in said class. Scholarships are available for those that qualify. SEXUAL Misconduct PolicyPropose Alamance Community College (the “College” or “ACC”) is committed to providing an educational environment in which all employees and students, without regard to sex, sexual orientation or gender identity, have a right to work and learn free from sexual harassment and sexual violence. The College will promptly, fairly, and impartially investigate sexual harassment and/or sexual violence complaints by members of the College community (students, employees, and third parties such as contracted workers and volunteers) or by visitors against members of the College community or visitors regarding on-campus conduct and off-campus conduct that affects the learning experience of students, the work environment of employees, or the campus climate. The College will provide to student, applicant, and employee complainants appropriate processes and accommodations in order to minimize a hostile environment, prevent the recurrence of a sexual harassment or sexual violence incident, and address its effects. Sexual harassment (including sexual violence) is deemed a form of sex discrimination prohibited by North Carolina General Statutes 126-16; by Title VII of the Civil Rights Act of 1964, as amended, which prohibits sex discrimination in employment; and by Title IX of the Educational Amendments of 1972, which prohibits sex discrimination against students and employees in educational institutions which receive federal funds.DefinitionsSexual harassment is defined as a deliberate, unsolicited and unwelcomed sexual advance, request for sexual favors, or other verbal and/or physical conduct of a sexual nature or with sexual implications; or unwelcome conduct based on sex or sexual stereotyping:1.Which has or may have direct employment consequences resulting from the acceptance or rejection of such conduct; 2.Has or may have direct admissions, enrollment, grading or academic consequences resulting from the acceptance or rejection of such conduct;3.Creates an intimidating, hostile, or offensive work or learning environment; and/or interferes with an employee’s work performance or student’s academic performance;4.Denies or limits a student’s ability to participate in and/or benefit from a school program.Sexual violence is defined as physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol. An individual also may be unable to give consent due to an intellectual or other disability, or a medically diagnosed impairment. Sexual violence is a criminal offense. A number of different defined acts are criminal offenses and fall into the category of sexual violence, including rape, sexual assault, sexual battery, and sexual coercion. North Carolina criminal sex crimes (in part) are defined in N.C. G.S. §14-27.1 and in the North Carolina Domestic -79-Violence Act as set forth in N.C.G.S. §50B-1. All such acts of sexual violence are forms of sexual harassment covered under Title IX. Definitions of related terms (such as consent, dating violence, domestic violence, rape, sexual abuse, sexual assault, sexual battery, sexual coercion, and stalking) are found in “Procedures to Address Sexual Misconduct,” a document updated and published annually in the student handbook and on the College’s web site. Reporting OptionsStudents and employees are encouraged to report sexual misconduct (harassment or violence) to one or more of the following: the Title IX Coordinator (who is ACC’s Director of Human Resources), a College “responsible employee,” a College “counselor/advisor,” their employment supervisor, a College security official, a local law enforcement officer, a local medical professional, a local mental health professional or a pastoral counselor. See “Procedures to Address Sexual Misconduct” for contact information. College “responsible employees” are all faculty members, administrators, and support staff (including student employees and contracted service providers) except the Title IX Coordinator and designated “counselors/advisors”; all student services staff members except designated “counselors/advisors”; and campus security staff. A “responsible employee” shall report to the College’s Title IX Coordinator or designee relevant details of instances of sexual misconduct made known to him or her, and he/she shall inform the complainant of his/her right to file a Title IX complaint with the College and to report a crime to campus security and/or local law enforcement. College “counselors/advisors” are not considered responsible employees” for reporting purposes but are counselors/advisors whom students or employees may consult confidentially for support and information. These designated individuals are the Director of Career Services and Counseling, Coordinator of Academic Advising, Coordinator of Placement Testing, Coordinator of Disability Services, counselor trainees working under the supervision of a professional counselor, ACC-selected/appointed sexual assault responders, and ACC approved third parties providing confidential counseling services on the campuses or by referral. These “counselors/advisors” are not required to report incidents except as described below, and they will provide information about support services students can use whether or not they file a complaint on campus or with off-campus authorities. “Counselors/advisors” will report incidents under certain specific circumstances, including an informed consent release by the complainant, a threat of harm to self or others, a court order, or harm to minors. (NCGS 14-27.5) See “Procedures to Address Sexual Misconduct” for contact information. There is no time limit to invoking this policy to respond to alleged sexual misconduct. However, complainants are encouraged to report allegations of sexual misconduct immediately in order to maximize the College’s ability to obtain the relevant information and witness testimony needed to complete a -80-thorough and impartial investigation. The College will resolve complaints within 60 days of the initial report (not including appeal processes) unless fact-finding is delayed to defer to law enforcement evidence gathering, or if other special circumstances such as College break periods apply. Malicious or frivolous claims of sexual misconduct are prohibited, and, if substantiated, may result in disciplinary action against the instigator. An anonymous report of sexual misconduct is not considered a complaint under this policy. However, the College will attempt to perform an inquiry as to any anonymous report received. A third party complaint, made on behalf of someone else who has been the victim of sexual misconduct/harassment/violence, will be investigated by ACC. Complainants should be aware it may be difficult to keep the victim’s identity confidential during the investigation because of the circumstances of the charge. ConfidentialityIn general, the College will obtain consent from the complainant before beginning an investigation. However in cases involving potential criminal conduct College officials reserve the authority to determine, consistent with State and local law, whether appropriate law enforcement authorities should be notified. If the College determines the alleged perpetrator poses a serious and immediate threat to the College community, the campus security supervisor may be called upon to issue a timely warning to the community as required by the Clery Act. Such a warning does not include information that identifies the victim. If the complainant requests confidentiality or asks that the complaint not be pursued, the College will take reasonable steps to investigate and respond to the complainant consistent with the complainant’s request. The College will inform the complainant that its ability to respond may be limited. The College’s Title IX Coordinator or designee will evaluate the complainant’s request for confidentiality in the context of ACC’s obligation to provide a safe environment for students and employees, and will inform the complainant prior to starting an investigation if it cannot ensure confidentiality. At minimum in every case of reported sexual violence, an anonymous report of the incident must be provided by the Title IX coordinator to campus security staff in order to comply with campus crime reporting (Clery Act) requirements. The College will maintain as confidential any accommodations or protective measures provided to students or employees, to the extent that confidentiality does not impair the ability of the College to provide the protective measures. RetaliationThose who make complaints or otherwise participate in investigative and/or disciplinary processes under this policy are protected from retaliatory acts. No employee or student may engage in interference, coercion, restraint, or reprisal against any person alleging sexual misconduct. Perpetrators of retaliation will face disciplinary action. Likewise, claims of sexual misconduct that are -81-substantiated as malicious or frivolous may result in disciplinary action against the instigator. Resolution OptionsInformal Resolution Options The complainant has the right to end an informal resolution process at any time and pursue formal resolution. See “Procedures to Address Sexual Misconduct” for more information about each informal option. 1.Confidential consultation with the Title IX Coordinator or designee for support, information, and/or exploration of possible actions.2.Confidential counseling and referral: “Counselors/advisors” as designated in this policy may counsel a student confidentially to provide support, information, referral, and/or exploration of possible actions.rmal voluntary mediation, contingent on the availability of qualified mediators. This option is available only for complaints of sexual harassment, but not for sexual violence including rape, sexual abuse, sexual assault, and sexual battery. Formal Resolution Options The complainant has the right to pursue the applicable following options individually or simultaneously as applicable.1.If the accused is an Alamance Community College student, such individual shall file a formal complaint with campus security and/or the Vice President for Student Success and follow the College’s grievance procedures/student conduct process as described in the student handbook. Note that:a.Investigation and resolution will be prompt, fair, and impartial.b.The standard of evidence for a finding of “responsible” is preponderance of the evidence. c.Accuser and accused are entitled to have an advisor of their respective choice present at a disciplinary proceeding and any related meetings. An advisor serves on a consulting (non-participatory) basis in a disciplinary hearing.d.Sanctions assigned to a student found responsible include one or more of the following: letter of reprimand, general probation, restrictive probation, suspension, explicit dismissal, indefinite dismissal.2.If the accused is an Alamance Community College employee, contracted employee, or visitor, such individual shall file a formal complaint with campus security, employment supervisor, and/or the Title IX Coordinator (Director of Human Resources) and follow the College’s grievance procedures. An employee found responsible will be assigned one or more of the following disciplinary sanctions: oral warning, written warning, special training appropriate to the findings, probation, suspension, dismissal. 3.File a criminal complaint with a local law enforcement agency. Campus security staff will assist with this process. -82-4. File a complaint directly with the appropriate Federal or North Carolina agency (ex. Equal Employment Opportunity Commission, Office of Civil Rights).Notification of OutcomeThe College will notify the complainant in writing whether or not it found that sexual misconduct occurred, any individual remedies offered to the complainant, and other steps the College has taken to eliminate a hostile environment and prevent recurrence. In cases that involve institutional grievance/disciplinaryproceedings on allegations of sexual harassment not involving sexual violence, the College will disclose to the complainant matters about the sanction that are directly related to the complainant. In cases that involve institutional grievance/disciplinary proceedings on allegations of sexual violence, the College will notify the accuser and the accused simultaneously and in writing of the outcome of the proceeding, appeal procedures, any change to the result following appeal, and a summary of the final results and effective date. Final results are defined as the name of the accused, the findings of the proceeding, any sanctions imposed by the College, and the rationale (if any). Names of any other persons, such as a victim/survivor or witness, will be included only with the consent of those persons. The College will not require a party to abide by a nondisclosure agreement that would prevent the re-disclosure of information related to the outcome of the proceeding. Training and Education The College expects all employees and students to participate in training and education on sexual harassment and sexual violence topics at regular intervals. Training and education topics and content provided by the College will be consistent with Title IX and Campus SaVE Act regulations and recommendations. New employees and students will receive training, educational programs, and materials on Title IX; sexual misconduct awareness and prevention topics; procedures for reporting and resolving complaints; procedures for making referrals; and roles of various members of the College community in addressing sexual misconduct. Ongoing prevention and awareness programs, materials, and campaigns will be provided for all employees and students. Employees in specific roles will participate in specialized training. Those roles include Title IX Coordinator, responsible employees, counselors/advisors, complaint investigators, hearing officials, grievance committee members, and campus security staff. The sexual misconduct policy and procedures will be published in key College publications (ex. General Catalog, Student Handbook, Employee Handbook, College website) made widely available to members of the College community. SIGNATURE (STUDENT)For certain documents, including registration forms, the auditors require student signatures (i.e., not just their names). When a student can't sign his/her name, the student is to be instructed to put his/her "mark" (e.g., an X) in the appropriate space. The instructor may sign his/her own name beside the mark as a witness to the "signature."SMOKINGIn compliance with Public Law 103-227, smoking is prohibited within all buildings maintained by Alamance Community College. Smoking is allowed in designated areas.SNOW [see “WEATHER”]SOLICITATIONExcept for college projects with appropriate approval, solicitation is prohibited. This includes selling, recruiting, fund-raising, and promotional activities by non-students, students, instructors, and staff.Any suspicious solicitations should be reported to your supervisor’s office or to the appropriate Security office.SUBSTITUTE INSTRUCTORA substitute instructor is one who teaches your course in your absence. Substitutes must be interviewed and approved by your supervisor and must complete all application forms, tax and payroll forms, a contract, and timesheet(s). An instructor may NOT pay the substitute directly; the college pays the substitute. Note: You will not be paid for the hours a substitute teaches your course.SUPPLIESStudents are responsible for purchasing supplies needed during a course. If you need supplies to conduct your course, check in advance with your supervisor’s office before making arrangements to secure supplies.SYLLABUSAll instructors are required to complete a course syllabus for each course they teach. At the very least, the syllabus should include a title, a course description, course objectives, course requirements, an explanation of how you will determine that students have successfully completed their course, and a course outline.A standard master syllabus form is available in hard copy or Word format from the office of your supervisor. It describes everything we recommend in your syllabus.It is a good idea to share the syllabus information at your first class meeting, either verbally or (preferably) by handing out a copy of the syllabus.TELEPHONEDuring the fall and spring terms the main campus switchboard is open from 7:30 a.m. to 10:00 p.m. Monday through Thursday, from 7:30 a.m. to 5:00 p.m. on Friday, and from 7:30 a.m. to 12:30 on Saturday. During the summer, switchboard hours are from 7:30 a.m. to 10:00 p.m. Monday through Thursday and from 7:30 a.m. to 12:00n p.m. on Friday.The switchboard telephone number is (336) 578-2002. The Burlington CenterDillingham Center main number is (336) 506-4300. Only emergency calls with sufficient justification, such as serious illness or death in the family, will be delivered to a student or to a Continuing EducationWorkforce Development instructor. Outgoing calls of a personal nature must be made from a pay station or a personal phone.TEXTBOOKSMost Continuing EducationWorkforce Development courses are taught without a required text. Instructors are encouraged to keep course costs as reasonable as possible by using library and online resources and/or course handouts that adhere to copyright law. If you need a textbook, your first step is to discuss the need with your supervisor. Then, you may complete an order form for the Bookstore, allowing a minimum one-month lead time for delivery. Bookstore hours vary slightly with the academic calendar. Please call the bookstore for hours as they may change at 336-506-4156.If students are required to purchase a textbook or other materials, this expense should be noted in your course description and in the course schedule.TIMESHEETTimesheets are not required for all lead instructors paid at the end of each month. You should update your timesheet after every class meeting.You must submit your timesheet monthly no later than the third weekday of the month after the one in which you worked. Neatness counts. Your timesheet has to be read by an auditor as much as five years after you have recorded it. For this reason, avoid writing extraneous notes to your supervisor or making comments on the form.Payment can be processed only after complete and accurate paperwork is received. Accuracy and punctuality are important: A timesheet that is not complete and correct will be returned to the instructor for corrections, which could delay payment. Likewise, one that is turned in late will likely delay your paycheck by one month, possibly longer.TRANSFERS [see “DROP/ADD”]VISITORSA “visitor” or “guest” might be a media representative doing a feature story; a new instructor who would like to observe your instructional techniques; or a potential student who wishes to know more about the course or instructor before registering. Guests are welcome for a limited period of time, but only registered students should be allowed to continue for more than one meeting. Political advocacy by guests, visitors, or instructors is not permitted. .WEAPONSWeapons are prohibited on ACC campuses and at college-sponsored activities. Exceptions are made for law enforcement officials and for law enforcement faculty possessing weapons for instructional purposes.WEATHERDuring inclement weather, the President of the college or his designated representative determines the college’s operating schedule. The college may cancel day classes only, evening classes only, or both. ACC may also announce a delayed opening. The decision is broadcast via area radio and television stations as soon as conditions warrant, and we encourage you to use the media as your primary source for information about college closings. ACC will also have a recording on its main telephone number, (336) 578-2002, advising of the schedule change, as well as posting on the college website (alamancecc.edu).Continuing EducationWorkforce Development courses follow the schedule announced by the college with minimal exception. If the college is closed due to weather, all of the College’s courses are canceled regardless of location (on- or off-campus) for insurance reasons. Also, a Continuing EducationWorkforce Development course held at a non-ACC site does not meet if that site is closed by the owner/operator (e.g., a class cannot meet in a public school or factory that is closed).After consultation with your supervisor, you and your students may determine an acceptable make-up date for a weather-related class cancellation. Public Safety classes and other classes may meet if approved by your supervisor prior to class.Contact Informationcenter182880[Grab your reader’s attention with a great quote from the document or use this space to emphasize a key point. To place this text box anywhere on the page, just drag it.]4000020000[Grab your reader’s attention with a great quote from the document or use this space to emphasize a key point. To place this text box anywhere on the page, just drag it.]CONTACT INFORMATIONDirectory of Selected Workforce Development PersonnelNOTE: The mailing address for everyone is Alamance Community College, POB 8000, Graham, NC 27253.Claire DixonDirector, Basic SkillsOffice Location: Building L, Carrington-Scott (Main) CampusPHONE: (336) 506-4375EMAIL: Claire.dixon@alamancecc.eduNameTitleContact InformationDeborah BarketCoordinator, Assessment & Adult High SchoolOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4306EMAIL: HYPERLINK "mailto:Deborah.Barket@alamancecc.edu" Deborah.Barket@alamancecc.edu Vivian DarrowAdministrative AssistantOffice Location: Dillingham CenterPHONE: (336) 506-4307 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Vivian.Darrow@alamancecc.edu" Vivian.Darrow@alamancecc.edu Denise Lloyd-ForbesTony HollandCoordinator, Basic Law Enforcement Training (BLET)Office Location: Carrington-Scott (Main) CampusPHONE: (336) 506-41474034EMAIL: Denise.Lloyd-Forbe HYPERLINK "mailto:Tony.Holland@alamancecc.edu" Tony.Hollands@alamancecc.eduPaula JaneyAdministrative Secretary AssistantOffice Location: Burlington CenterDillingham CenterPHONE: (336) 506-4219 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Paula.Janey@alamancecc.edu" Paula.jJaneyp@alamancecc.edu Cathy JordanSecretaryAdministrative Assistant for Literacy Contracts and PayrollOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4383EMAIL: HYPERLINK "mailto:Cathy.Jordan@alamancecc.edu" Cathy.Jordan@alamancecc.edu Betty JusticeAssessment TechnicianOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4377EMAIL: HYPERLINK "mailto:Betty.Justice@alamancecc.edu" Betty.Justice@alamancecc.edu Ellen McBaneCoordinator, Occupational Extension / Personal EnhancementOffice Location: Dillingham CenterPHONE: (336) 506-4322 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Ellen.Mcbane@alamancecc.edu" Ellen.Mcbane@alamancecc.edu Jennifer MockCoordinator, ABE, ABLE, and High School EquivalencyOffice Location: Dillingham CenterPHONE: 336-506-4308 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Jennifer.Mock@alamancecc.edu" Jennifer.Mock@alamancecc.edu John MoyersCoordinator Fire Academy/ Fire/Rescue and TrainingOffice Location: Dillingham CenterPHONE: (336) 506-4303 / FAX: (336)506-4342EMAIL: HYPERLINK "mailto:John.Moyers@alamancecc.edu" John.Moyers@alamancecc.edu Dave ParkerDirector, Dillingham CenterOffice Location: Dillingham CenterPHONE: (336) 506-4301 / FAX: (336) 506- 4342EMAIL: HYPERLINK "mailto:Dave.Parker@alamancecc.edi" Dave.Parker@alamancecc.eduTony HollandGene PerryCoordinator, Law Enforcement In-Service TrainingOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4147EMAIL: HYPERLINK "mailto:Otis.Perry@alamancecc.edu" Otis.Perryt@alamancecc.edu Paulette PowellCoordinator, HRDOffice Location: Dillingham CenterPHONE: (336) 506-4402 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Paulette.Powell@alamancecc.edi" Paulette.Powell@alamancecc.edi Toni RobersonCoordinator, EMSOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4299 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Toni.Roberson@alamancecc.edu" Toni.Roberson@alamancecc.edu Claire RicciDirector, Basic SkillsAcademic and Career ReadinessOffice Location: Building L, Carrington-Scott (Main) PHONE: (336) 506-4375EMAIL: HYPERLINK "mailto:Claire.Ricci@alamancecc.edu" Claire.Ricci@alamancecc.edu Nichole RoneFront DeskOffice Location: Dillingham CenterPHONE: (336) 506-4300 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Nichole.Rone@alamancecc.edu" Nichole.Rone@alamancecc.eduRob EverettKaren Holding-JordanGary SaundersDean Vice President of Continuing EducationWorkforce DevelopmentOffice Location: Burlington CenterDillingham CenterPHONE: (336) 506-4152 / FAX: (336) 506-4342EMAIL: Karen.Holding-Jordan HYPERLINK "mailto:Gary.Saunders@alamancecc.edu" Gary.Saunders@alamancecc.edu everettr@alamancecc.eduDuncan ShawDirector, Special ProgramsOfficeLocation: Dillingham CenterPHONE: (336) 506-4200 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Duncan.Shaw@alamancecc.edu" Duncan.Shaw@alamancecc.edu Jo ShoffnerAdministrative AssistantOffice Location: Dillingham CenterPHONE: (336) 506-4306 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Jo.Shoffner@alamancecc.edu" Jo.Shoffner@alamancecc.edu Linda SmithAdministrative AssistantOffice Location: Dillingham CenterPHONE: (336) 506-4149 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Linda.Smith@alamancecc.edu" Linda.Smith@alamancecc.eduArleen FryeJulie SpomerCoordinator, English as Second LanguageOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4407EMAIL: HYPERLINK "mailto:Julie.Spomer@alamancecc.edu" Julie.Spomer@alamancecc.edu Ruth BurnetteVacantChief High School Equivalency ExaminerOffice Location: Carrington-Scott (Main) CampusPHONE: (336) 506-4131 EMAIL: vacant Jan VassAdministrative AssistantOffice Location: Dillingham CenterPHONE: (336) 506-4316 / FAX: (336) 506-4342EMAIL: HYPERLINK "mailto:Jan.Vass@alamancecc.edu" Jan.Vass@alamancecc.edu Other Selected College Phone NumbersPlaceLocationPhone NumberCarrington-Scott (Main) CampusExit 150 at I-85/40(336) 578-2002Burlington CenterDillingham CenterExit 145 at I-85/40(336) 506-4300ACC Bookstore Carrington-Scott (Main) Campus(336) 506-4156ACC LibraryCarrington-Scott (Main) Campus(336) 506-4116PlaceLocationPhone NumberCarrington-Scott (Main) CampusExit 150 at I-85/40(336) 578-2002Dillingham CenterExit 145 at I-85/40(336) 506-4300ACC Bookstore Carrington-Scott (Main) Campus(336) 506-4156ACC LibraryCarrington-Scott (Main) Campus(336) 506-4116Literacy BuildingCarrington-Scott (Main) Campus(336)506-4131 (A current, complete list of Workforce Development personnel may be found on the college’s web site at HYPERLINK "" alamancecc.edu.)NOTE: The mailing address for everyone is Alamance Community College, P O Box 8000, Graham, NC 27253 ................
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