Republic of the Maldives: Kulhudhuffushi Harbor Expansion ...

Kulhudhuffushi Harbor Expansion Project (RRP MLD 36111-013)

Project Administration Manual

Project Number: 36111-013 Grant Number: GXXXX July 2016

Republic of the Maldives: Kulhudhuffushi Harbor Expansion Project

ADB AGO APFS DMF EIA EIRR EMP EPA EWCD FMICRA GRC ICPS IDB IEE IPSAS MED MHI MMA MOFT PAM PDS PEFA PMC PMU PSC PWS QCBS SPS SOE TA TOR

ABBREVIATIONS

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Asian Development Bank

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Auditor General's Office

=

audited project financial statement

=

design and monitoring framework

=

environmental impact assessment

=

economic internal rate of return

=

environmental management plan

=

environmental protection act

=

elderly-women-children-disabled

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Financial Management Inherent and Control Risk Assessment

=

Grievance Redressal Committee

=

Interim Country Partnership Strategy

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Islamic Development Bank

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initial environmental examination

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International Public Sector Accounting Standards

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Ministry of Economic Development

=

Ministry of Housing and Infrastructure

=

Maldives Monetary Authority

=

Ministry of Finance and Treasury

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project administration manual

=

project data sheet

=

Public Expenditure and Financial Accountability

=

project management consultant

=

project management unit

=

Project Steering Committee

=

Public Works Services

=

quality- and cost-based selection

=

Safeguard Policy Statement 2009

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statement of expenditure

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technical assistance

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terms of reference

CONTENTS

I.

PROJECT DESCRIPTION

1

II. IMPLEMENTATION PLANS

1

A. Project Readiness Activities

1

B. Overall Project Implementation Plan

2

III. PROJECT MANAGEMENT ARRANGEMENTS

3

A. Project Implementation Organizations: Roles and Responsibilities

3

B. Key Persons Involved in Implementation

4

C. Project Organization Structure

5

IV. COSTS AND FINANCING

5

A. Cost Estimates Preparation and Revisions

5

B. Key Assumptions

6

C. Detailed Cost Estimates by Expenditure Category

6

D. Allocation and Withdrawal of Grant Proceeds

7

E. Detailed Cost Estimates by Financier

7

F. Detailed Cost Estimates by Year

7

G. Contract and Disbursement S-Curve

8

H. Fund Flow Diagram

9

V. FINANCIAL MANAGEMENT

11

A. Financial Management Assessment

11

B. Disbursement

17

C. Accounting

18

D. Auditing and Public Disclosure

18

VI. PROCUREMENT AND CONSULTING SERVICES

19

A. Advance Contracting and Retroactive Financing

19

B. Procurement of Goods, Works, and Consulting Services

20

C. Procurement Plan

21

D. Consultant's Terms of Reference

21

VII. SAFEGUARDS

23

A. Environment safeguards

23

B. Social Safeguard and Indigenous Peoples

25

C. Grievance Redress Mechanism

25

VIII. GENDER AND SOCIAL DIMENSIONS

26

A. Gender

26

B. Health

26

C. Labor

27

IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND

COMMUNICATION

27

A. Project Design and Monitoring Framework

27

B. Monitoring

27

C. Evaluation

28

D. Reporting

28

E. Stakeholder Communication Strategy

28

X. ANTICORRUPTION POLICY

29

XI. ACCOUNTABILITY MECHANISM

30

XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL

30

ATTACHMENTS

31

Project Administration Manual Purpose and Process

1. The project administration manual (PAM) describes the essential administrative and management requirements to implement the project on time, within budget, and in accordance with the policies and procedures of the government and Asian Development Bank (ADB). The PAM should include references to all available templates and instructions either through linkages to relevant URLs or directly incorporated in the PAM.

2. The Ministry of Finance and Treasury (MOFT), and the Ministry of Housing and Infrastructure (MHI) are wholly responsible for the implementation of ADB-financed projects, as agreed jointly between the borrower and ADB, and in accordance with the policies and procedures of the government and ADB. ADB staff is responsible for supporting implementation including compliance by MOFT and MHI of their obligations and responsibilities for project implementation in accordance with ADB's policies and procedures.

3. At grant negotiations, the borrower and ADB shall agree to the PAM and ensure consistency with the grant agreement. Such agreement shall be reflected in the minutes of the grant negotiation. In the event of any discrepancy or contradiction between the PAM and the grant agreement, the provisions of the grant agreement shall prevail.

4. After ADB Board approval of the project's report and recommendations of the President (RRP), changes in implementation arrangements are subject to agreement and approval pursuant to relevant government and ADB administrative procedures (including the Project Administration Instructions) and upon such approval, they will be subsequently incorporated in the PAM.

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