Texas Public Universities - University of Texas at Austin
REPORTING and PROCEDURES MANUAL
for
Texas Public Universities
Current Version
In Effect Fall 2017
TEXAS HIGHER EDUCATION COORDINATING BOARD Educational Data Center
FOREWORD
The reports discussed in this University manual fulfill provisions of the Higher Education Coordinating Act of 1965 as amended (codified as Subtitle B, Chapter 61, Texas Education Code, 1971).
All reports must be submitted electronically. (See detail in Electronic Data Transfer System section of manual.) A set of instructions for preparing the data in the Coordinating Board format is associated with each report.
If you need to write to the Educational Data Center, the address is:
Educational Data Center
Texas Higher Education Coordinating Board P.O. Box 12788 Austin, TX 78711
The fax number is (512) 427-6147.
If you have questions concerning the use or implementation of this manual, contact Marissa Garza for questions regarding all CBM reports except the CBM005, CBM011, and CBM014; Roland Gilmore for questions regarding the CBM005, CBM011, and CBM014; and Doug Parker regarding general reporting questions at the above address or at the following telecommunication numbers:
Regular Phone
INTERNET Address
Marissa Garza
(512) 427-6297
Marissa.Garza@thecb.state.tx.us
Roland Gilmore
(512) 427-6243
Roland.Gilmore@thecb.state.tx.us
Doug Parker
(512) 427-6287
Doug.Parker@thecb.state.tx.us
Click on Memos Related to Changes to the CBM Manual for Universities for memos related to changes made to the Reporting and Procedures Manual prior to the memo(s) appearing in this manual.
The Texas Higher Education Coordinating Board does not discriminate on the basis of race, color, national origin, gender, religion, age or disability in
employment or the provision of services.
Public Universities
TABLE OF CONTENTS
Page
I. General Reporting Issues .................................................................................................... 0.1-0.11
A. Additional Reports/Important Dates ............................................................................
0.1
B. Reporting Periods ........................................................................................................
0.2
C. Coordinating Board Contacts ......................................................................................
0.4
D. Electronic Data Transfer System.................................................................................
0.5
E. Certification of CBM Reports .......................................................................................
0.9
II. Student Report (CBM001) ................................................................................................... 1.1-1.35
A. Instructions for Student Report....................................................................................
1.1
B. Data Processing Record Layout.................................................................................. 1.17
C. Questionable and Error Values ................................................................................... 1.19
D. Summary of Student Data ........................................................................................... 1.24
III. Texas Success Initiative Report (CBM002)......................................................................... 2.1-2.38
A. Instructions for TSI Report...........................................................................................
2.1
B. Reporting Examples .................................................................................................... 2.24
C. Data Processing Record Layout.................................................................................. 2.28
D. Questionable and Error Values ................................................................................... 2.30
E. Summary of TSI Data .................................................................................................. 2.33
IV. Course Inventory (CBM003) ................................................................................................ 3.1-3.11
A. Instructions ..................................................................................................................
3.1
B. Data Processing Record Layout..................................................................................
3.8
C. Summary of Course Inventory Data ............................................................................
3.9
V. Class Report CBM004)....................................................................................... 4.1-4.33
A. Instructions for Class Report ......................................................................................
4.1
B. Reporting Examples .................................................................................................... 4.14
C. Data Processing Record Layout.................................................................................. 4.15
D. Questionable and Error Values ................................................................................... 4.16
E. Summary of Semester Credit Hours Generated ......................................................... 4.18
VI. Building and Room Report (CBM005) ................................................................................. 5.1-5.12
A. Instructions for Building and Room Report..................................................................
5.1
B. Data Processing Record Layout..................................................................................
5.5
C. Questionable and Error Values ...................................................................................
5.6
D. Summary of Building and Room Data .........................................................................
5.8
VII. Faculty Report (CBM008) ................................................................................................... 8.1-8.19
A. Instructions for Faculty Report.....................................................................................
8.1
B. Reporting Examples ....................................................................................................
8.9
C. Data Processing Record Layout................................................................................... 8.10
D. Questionable and Error Values .................................................................................... 8.12
E. Summary of Faculty Data ............................................................................................. 8.15
VIII. Graduation Report (CBM009)........................................................................................... A. Instructions for Graduation Report ........................................................................... B. Data Processing Record Layout............................................................................... C. Questionable and Error Values ................................................................................ D. Summary of Graduation Data...................................................................................
9.1-9.11 9.1 9.5 9.6 9.8
i
Table of Contents (Continued)
Page
IX. Facilities Room Inventory Report (CBM011) .................................................................... 11.1-11.21
A. Instructions for Room Inventory Report....................................................................
11.1
B. Data Processing Record Layout...............................................................................
11.6
C. Questionable and Error Values ................................................................................
11.7
D. Space Excluded From E&G Space Calculation .......................................................
11.9
E. Summary of Room Inventory Data ...........................................................................
11.11
X. Facilities Building Inventory Rep3ort (CBM014)................................................................. 14.1-14.8
A. Instructions for Building Inventory Report ................................................................
14.1
B. Data Processing Record Layout...............................................................................
14.4
C. Questionable and Error Values ................................................................................
14.5
D. Summary of Building Inventory Data........................................................................
14.6
XI. Admissions Report (CBM00B).......................................................................................... B.1-B.16
A. Instructions for Admissions Report...........................................................................
B.1
B. Data Processing Record Layout...............................................................................
B.7
C. Questionable and Error Values ................................................................................
B.8
D. Summary of Admissions Data ..................................................................................
B.10
XII. Doctoral Exception Report (CBM00E) ................ ............................................................ A. Instructions for Doctoral Exception Report .............................................................. B. Data Processing Record Layout .............................................................................. C. Summary of Doctoral Exception Data .....................................................................
E.1-E.9 E.1 E.4 E.5
XIII. Student Number Change Report (CBM00N) .................................................................... A. Instructions for Student Number Change Report ..................................................... B. Data Processing Record Layout...............................................................................
N.1-N.3 N.1 N.3
XIV. Student Schedule Report (CBM00S)................................................................................ S.1-S.27
A. Instructions ..................................................................................................................
S.1
B. Reporting Examples .................................................................................................... S.17
C. Data Processing Record Layout.................................................................................. S.19
D. Questionable and Error Values ................................................................................... S.19
E. Summary of Student Schedule Data ........................................................................... S.22
XV. Students in Self-Supporting Courses and Programs (CBM00X)...................................... X.1-X.13
A. Instructions for Students in Self-Supporting Courses and Programs.......................
X.1
B. Data Processing Record Layout...............................................................................
X.6
C. Questionable and Error Values ................................................................................
X.7
D. Summary of Extension Student Data .......................................................................
X.9
XVI. Student End of Semester Report (CBM0E1).................................................................... E1.1-E1.35 A. Instructions .................................................................................................................. E1.1 B. Data Processing Record Layout.................................................................................. E1.18 C. Questionable and Error Values ................................................................................... E1.20 D. CBM0E1/00S SCH Mismatch...................................................................................... E1.24 E. Summary of Student Data ........................................................................................... E1.25
ii
Univ. General Reporting Issues ADDITIONAL REPORTS/IMPORTANT DATES
Preliminary Headcount Enrollment ? Preliminary 12th class day fall enrollment due third week of September of each year for release in October Nursing Shortage Reduction Program (NSRP) ? CBM009 data submitted annually by October 1 of each year to count nursing graduates for funding; the nursing graduates must be error-free to be counted (for participating institutions) Cost Study ? Certified fiscal year CBM004 and CBM008 data run in November of each year Accountability ? Certified fall CBM reports run December 1 of each year Space Model ? Certified fall CBM004 and CBM008 reports run in December of each year Doctoral Exception Report ? Doctoral master file with exceptions (from CBM00E) created in February of even years Formula Funding for Appropriations ?
- Initial run in October of even years using calendar year spring, summer, and fall CBM004 hours; sent to the LBB in November
- Final run in February of odd years using certified base year CBM004 hours
0.1
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