Texas Public Universities
REPORTING and PROCEDURES
MANUAL
for
Texas Public Universities
Fall 2007
TEXAS HIGHER EDUCATION COORDINATING BOARD
Educational Data Center
Texas Higher Education
COORDINATING BOARD
Academic Excellence and Research
Planning and Accountability Division
P. O. Box 12788 Austin, Texas 78711 ¡ñ 1200 East Anderson Lane 78752
MEMORANDUM
Susan E. Brown.
Assistant Commissioner
Planning and Accountability
512/ 427-6153
susan.brown@thecb.state.tx.us
FAX: 512/ 427-6147
Janet Beinke
Director
Planning
512/ 427-6321
janet.beinke@thecb.state.tx.us
FAX: 512/427-6147
Casey M. Kennedy
Director
Web Services
512/ 427-6288
casey.kennedy@thecb.state.tx.us
FAX: 512/ 427-6447
Jeff D. Treichel
Director
Finance & Resource Planning
512/ 427-6122
jeff.treichel@thecb.state.tx.us
FAX: 512/427-6147
Kathy Cox
Assistant Director
Educational Data Analysis Support
Center
512/427-6286
kathy.cox@thecb.state.tx.us
FAX: 512/427-6447
September 24, 2007
To:
From:
Subject:
Public University Reporting Officials
Susan Brown
Changes to Fall 2007 Reporting Manual
This memo outlines the modifications being made to the electronic CBM Reporting
Manual on the CB website. Please note that Alison Ingram is no longer responsible for
the university CBM reports. Jocelyn Groce is now your contact person.
CBM001
An additional edit check has been incorporated to flag Item #6, Date of Birth, as
questionable if age is less than 13 or greater than 19 when Item #31, Dual Credit SCH,
is greater than zero. An additional edit check has been incorporated to flag Item #8,
Residence, an error if coded anything other than a Texas resident if Item #20, Tuition
Exemption/Waiver, is coded with a Hazlewood exemption.
CBM004
The last sentence in the first paragraph in the introductory section on page 4.1 has
been changed to read ¡°¡¡This includes receipt of a first installment payment prior
to the beginning of the semester.¡± This new language no longer requires one-half
the tuition and fees be paid prior to the start of the semester; the colleges can
establish their own payment plan with payment requirements. Option 3 in Item #20,
Instruction Mode, has been modified to read Video Tape/DVD and/or Broadcast
TV.
CBM006
Option 3 in Item #20, Instruction Mode, has been modified to read Video Tape/DVD
and/or Broadcast TV.
Texas Higher Education
COORDINATING BOARD
Academic Excellence and Research
Planning and Accountability Division
P. O. Box 12788 Austin, Texas 78711 ¡ñ 1200 East Anderson Lane 78752
Susan E. Brown.
Assistant Commissioner
Planning and Accountability
512/ 427-6153
susan.brown@thecb.state.tx.us
FAX: 512/ 427-6147
Janet Beinke
Director
Planning
512/ 427-6321
janet.beinke@thecb.state.tx.us
FAX: 512/427-6147
Casey M. Kennedy
Director
Web Services
512/ 427-6288
casey.kennedy@thecb.state.tx.us
FAX: 512/ 427-6447
Jeff D. Treichel
Director
Finance & Resource Planning
512/ 427-6122
jeff.treichel@thecb.state.tx.us
FAX: 512/427-6147
Kathy Cox
Assistant Director
Educational Data Analysis Support
Center
512/427-6286
kathy.cox@thecb.state.tx.us
FAX: 512/427-6447
MEMORANDUM
April 12, 2007
To:
From:
Subject:
Public University Reporting Officials
Susan Brown
Changes to Fall 2005 Reporting Manual to become Fall 2007 Manual
This memo outlines the changes that have been made to the electronic CBM Reporting
Manual on the CB website. Effective with reporting in Fall 2007, the due date of the
CBM001, CBM004, CBM008, and CBM00B reports will be October 15. Rather than
reporting every other year in mid October, the due date will be the same every year.
Also, this is a reminder that in order to post the accountability measures in a timely
manner, the Fall reports will need to be certified by December 1.
In the Introductory Section, page 0.5, a new section has been added at the bottom of
the page. It provides the submission time cutoff and weekday edit run times and
expected times for the edit run reports to be posted to the institution output server area:
EDC Data Report Processing Schedule
Reports in by
Edit run begins
6:00 a.m.
6:20 a.m. (M-F)
8:00 a.m.
8:20 a.m. (M-F)
10:00 a.m.
10:20 a.m. (M-F)
1:00 p.m.
1:20 p.m. (M-F)
3:00 p.m.
3:20 p.m. (M-F)
6:00 p.m.
6:20 p.m. (M-Th)
Edit reports posted
7:00 a.m.
9:00 a.m.
11:00 a.m.
2:00 p.m.
4:00 p.m.
7:00 p.m.
CBM001 changes for 2007 reporting:
1. In Item #17 add a value of ¡®6¡¯ that allows the University of Texas System to
identify a student enrolled at a UT component as a Coordinated Admission
Program student. These CAP students should be reported as first-time
degree seeking at the current institution to be consistent with the IPEDS
definition if the student intends to get a degree at any institution. This is
effective for Summer 2007.
2. Added two new categories to Item #32, Restricted Program: 45 Doctor of
Nursing Practice and 46 Doctor of Physical Therapy. Therefore the
Questionable and Error Value page for Items #5 and #32 should be
changed too. For Item #5, in the Error column add ¡°Any value = 8 and Item
#32 not equal 40-46¡±. In the Error column for Item #32 add ¡°When value =
40-46 and Item #5 not equal 8.¡±
3. Require that the undergraduate program limit (Item #26) reported include
both junior and senior students.
April 12, 2007 Memorandum
Page 2
CBM003 Added the course inventory report.
CBM004 changes effective immediately:
Add the sentence that says to ¡°Exclude students who audit a course.¡± to the
second sentence in the Reporting for State Reimbursement section on page 4.1.
On page 4.16 add codes of ¡®5¡¯ and ¡®7¡¯ to the off-campus possibilities.
CBM008 The salary ranges on the Questionable and Error page have been
increased.
CBM009 Item #17 has been added to identify that the student graduated in a ¡°SelfSupported program¡±. Use the code of X. These students should have been
reported on the CBM00X report which is due on September 15 this year and
thereafter.
CBM011 and CBM014, building and room reports have been added to the manual.
CBM00B To align the references to the Common Application to the current version
the following changes are to be made:
1.
2.
3.
4.
5.
6.
7.
In Item #15 change Part D, 26 to Part I, 14.
In Item #16 change Part D, 26 to Part I, 14
In Item #18 change Part D, 28 to Part I, 15
In Item #19 change Part D, 29 to Part I, 13
In Item #20 change Part D, 30 to Part I, 17
In Item #21 change Part D, 31 to Part I, 16
Delete Item #17
CBM00E Add a sentence at the end of the first paragraph that says ¡°A student who
is in a program that skips the masters and goes directly into a doctoral program
after a bachelors is to count the first 30 credit hours as though they were taken at
the masters level.¡± In the third paragraph in the Introductory Section change the 75
or more hours back to 60 or more hours.
CBM00N The first sentence of the last paragraph in the Introduction section on
page N.1 has changed to say ¡°The CBM00N database is operational.¡±
CBM00X This is a new annual report due September 15 each year. It is a student
report to identify students enrolled in self-supported courses or programs at the
university.
FOREWORD
The reports discussed in this University manual fulfill provisions of the Higher Education
Coordinating Act of 1965 as amended (codified as Subtitle B, Chapter 61, Texas Education
Code, 1971).
All reports must be submitted electronically. (See detail in Electronic Data Transfer
System section of manual.) A set of instructions for preparing the data in the Coordinating Board
format is associated with each report.
If you need to write to the Educational Data Center, the address is:
Educational Data Center
Texas Higher Education Coordinating Board
P.O. Box 12788
Austin, TX 78711
The fax number is (512) 427-6447.
If you have questions concerning the use or implementation of this manual, contact
Jocelyn Groce or Torca Bunton at the above address or at the following telecommunication
numbers:
Regular Phone
INTERNET Address
Jocelyn Groce
(512) 427-6415
Jocelyn.Groce@thecb.state.tx.us
Torca Bunton
(512) 427-6532
Torca.Bunton@thecb.state.tx.us
Click on Memos Related to Changes to the CBM Manual for Universities for memos
related to changes made to the Reporting and Procedures Manual prior to the memo(s)
appearing in this manual.
The Texas Higher Education Coordinating Board does not discriminate
on the basis of race, color, national origin, gender, religion, age or disability
in employment or the provision of services.
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