Texas Public Universities

REPORTING and PROCEDURES

MANUAL

for

Texas Public Universities

Fall 2007

TEXAS HIGHER EDUCATION COORDINATING BOARD

Educational Data Center

Texas Higher Education

COORDINATING BOARD

Academic Excellence and Research

Planning and Accountability Division

P. O. Box 12788 Austin, Texas 78711 ¡ñ 1200 East Anderson Lane 78752

MEMORANDUM

Susan E. Brown.

Assistant Commissioner

Planning and Accountability

512/ 427-6153

susan.brown@thecb.state.tx.us

FAX: 512/ 427-6147

Janet Beinke

Director

Planning

512/ 427-6321

janet.beinke@thecb.state.tx.us

FAX: 512/427-6147

Casey M. Kennedy

Director

Web Services

512/ 427-6288

casey.kennedy@thecb.state.tx.us

FAX: 512/ 427-6447

Jeff D. Treichel

Director

Finance & Resource Planning

512/ 427-6122

jeff.treichel@thecb.state.tx.us

FAX: 512/427-6147

Kathy Cox

Assistant Director

Educational Data Analysis Support

Center

512/427-6286

kathy.cox@thecb.state.tx.us

FAX: 512/427-6447

September 24, 2007

To:

From:

Subject:

Public University Reporting Officials

Susan Brown

Changes to Fall 2007 Reporting Manual

This memo outlines the modifications being made to the electronic CBM Reporting

Manual on the CB website. Please note that Alison Ingram is no longer responsible for

the university CBM reports. Jocelyn Groce is now your contact person.

CBM001

An additional edit check has been incorporated to flag Item #6, Date of Birth, as

questionable if age is less than 13 or greater than 19 when Item #31, Dual Credit SCH,

is greater than zero. An additional edit check has been incorporated to flag Item #8,

Residence, an error if coded anything other than a Texas resident if Item #20, Tuition

Exemption/Waiver, is coded with a Hazlewood exemption.

CBM004

The last sentence in the first paragraph in the introductory section on page 4.1 has

been changed to read ¡°¡­¡­This includes receipt of a first installment payment prior

to the beginning of the semester.¡± This new language no longer requires one-half

the tuition and fees be paid prior to the start of the semester; the colleges can

establish their own payment plan with payment requirements. Option 3 in Item #20,

Instruction Mode, has been modified to read Video Tape/DVD and/or Broadcast

TV.

CBM006

Option 3 in Item #20, Instruction Mode, has been modified to read Video Tape/DVD

and/or Broadcast TV.

Texas Higher Education

COORDINATING BOARD

Academic Excellence and Research

Planning and Accountability Division

P. O. Box 12788 Austin, Texas 78711 ¡ñ 1200 East Anderson Lane 78752

Susan E. Brown.

Assistant Commissioner

Planning and Accountability

512/ 427-6153

susan.brown@thecb.state.tx.us

FAX: 512/ 427-6147

Janet Beinke

Director

Planning

512/ 427-6321

janet.beinke@thecb.state.tx.us

FAX: 512/427-6147

Casey M. Kennedy

Director

Web Services

512/ 427-6288

casey.kennedy@thecb.state.tx.us

FAX: 512/ 427-6447

Jeff D. Treichel

Director

Finance & Resource Planning

512/ 427-6122

jeff.treichel@thecb.state.tx.us

FAX: 512/427-6147

Kathy Cox

Assistant Director

Educational Data Analysis Support

Center

512/427-6286

kathy.cox@thecb.state.tx.us

FAX: 512/427-6447

MEMORANDUM

April 12, 2007

To:

From:

Subject:

Public University Reporting Officials

Susan Brown

Changes to Fall 2005 Reporting Manual to become Fall 2007 Manual

This memo outlines the changes that have been made to the electronic CBM Reporting

Manual on the CB website. Effective with reporting in Fall 2007, the due date of the

CBM001, CBM004, CBM008, and CBM00B reports will be October 15. Rather than

reporting every other year in mid October, the due date will be the same every year.

Also, this is a reminder that in order to post the accountability measures in a timely

manner, the Fall reports will need to be certified by December 1.

In the Introductory Section, page 0.5, a new section has been added at the bottom of

the page. It provides the submission time cutoff and weekday edit run times and

expected times for the edit run reports to be posted to the institution output server area:

EDC Data Report Processing Schedule

Reports in by

Edit run begins

6:00 a.m.

6:20 a.m. (M-F)

8:00 a.m.

8:20 a.m. (M-F)

10:00 a.m.

10:20 a.m. (M-F)

1:00 p.m.

1:20 p.m. (M-F)

3:00 p.m.

3:20 p.m. (M-F)

6:00 p.m.

6:20 p.m. (M-Th)

Edit reports posted

7:00 a.m.

9:00 a.m.

11:00 a.m.

2:00 p.m.

4:00 p.m.

7:00 p.m.

CBM001 changes for 2007 reporting:

1. In Item #17 add a value of ¡®6¡¯ that allows the University of Texas System to

identify a student enrolled at a UT component as a Coordinated Admission

Program student. These CAP students should be reported as first-time

degree seeking at the current institution to be consistent with the IPEDS

definition if the student intends to get a degree at any institution. This is

effective for Summer 2007.

2. Added two new categories to Item #32, Restricted Program: 45 Doctor of

Nursing Practice and 46 Doctor of Physical Therapy. Therefore the

Questionable and Error Value page for Items #5 and #32 should be

changed too. For Item #5, in the Error column add ¡°Any value = 8 and Item

#32 not equal 40-46¡±. In the Error column for Item #32 add ¡°When value =

40-46 and Item #5 not equal 8.¡±

3. Require that the undergraduate program limit (Item #26) reported include

both junior and senior students.

April 12, 2007 Memorandum

Page 2

CBM003 Added the course inventory report.

CBM004 changes effective immediately:

Add the sentence that says to ¡°Exclude students who audit a course.¡± to the

second sentence in the Reporting for State Reimbursement section on page 4.1.

On page 4.16 add codes of ¡®5¡¯ and ¡®7¡¯ to the off-campus possibilities.

CBM008 The salary ranges on the Questionable and Error page have been

increased.

CBM009 Item #17 has been added to identify that the student graduated in a ¡°SelfSupported program¡±. Use the code of X. These students should have been

reported on the CBM00X report which is due on September 15 this year and

thereafter.

CBM011 and CBM014, building and room reports have been added to the manual.

CBM00B To align the references to the Common Application to the current version

the following changes are to be made:

1.

2.

3.

4.

5.

6.

7.

In Item #15 change Part D, 26 to Part I, 14.

In Item #16 change Part D, 26 to Part I, 14

In Item #18 change Part D, 28 to Part I, 15

In Item #19 change Part D, 29 to Part I, 13

In Item #20 change Part D, 30 to Part I, 17

In Item #21 change Part D, 31 to Part I, 16

Delete Item #17

CBM00E Add a sentence at the end of the first paragraph that says ¡°A student who

is in a program that skips the masters and goes directly into a doctoral program

after a bachelors is to count the first 30 credit hours as though they were taken at

the masters level.¡± In the third paragraph in the Introductory Section change the 75

or more hours back to 60 or more hours.

CBM00N The first sentence of the last paragraph in the Introduction section on

page N.1 has changed to say ¡°The CBM00N database is operational.¡±

CBM00X This is a new annual report due September 15 each year. It is a student

report to identify students enrolled in self-supported courses or programs at the

university.

FOREWORD

The reports discussed in this University manual fulfill provisions of the Higher Education

Coordinating Act of 1965 as amended (codified as Subtitle B, Chapter 61, Texas Education

Code, 1971).

All reports must be submitted electronically. (See detail in Electronic Data Transfer

System section of manual.) A set of instructions for preparing the data in the Coordinating Board

format is associated with each report.

If you need to write to the Educational Data Center, the address is:

Educational Data Center

Texas Higher Education Coordinating Board

P.O. Box 12788

Austin, TX 78711

The fax number is (512) 427-6447.

If you have questions concerning the use or implementation of this manual, contact

Jocelyn Groce or Torca Bunton at the above address or at the following telecommunication

numbers:

Regular Phone

INTERNET Address

Jocelyn Groce

(512) 427-6415

Jocelyn.Groce@thecb.state.tx.us

Torca Bunton

(512) 427-6532

Torca.Bunton@thecb.state.tx.us

Click on Memos Related to Changes to the CBM Manual for Universities for memos

related to changes made to the Reporting and Procedures Manual prior to the memo(s)

appearing in this manual.

The Texas Higher Education Coordinating Board does not discriminate

on the basis of race, color, national origin, gender, religion, age or disability

in employment or the provision of services.

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