Program Purchase Request (PPR) Requisitioner Information ...



Program Purchase Request (PPR) Requisitioner Information Instructions:Name: The name of the person entering the form (The ACQ_REQ)Phone Number: Work phone numberProgram Office/Field Office: The program/office of the person entering the formInternal Reference Number: If applicable, enter the document reference number used in your program/office (ex: RORW2134)Requester Name: Enter the name of the final end user (person actually requesting the goods or services) if different than the person filling out the form This is the non-FBMS user. (The person from Block 1 on the old AR form)Phone: Work phone number of the final end userPurchase Request (PR) Header Information:Use this space to address any additional information relevant to the PR, such as: GSA, IDIQ, BPA or other known contract number;Detailed description of the goods or services being requested;Method of payment (ex: paying by credit card) ;Any other payment terms information (ex: paid quarterly, monthly…);Name of Field Warrant CO if a field purchase;Any other informationCustomer Data Tab:PR Title: Brief descriptionPR Type: This is very important-if the wrong type of PR is entered, the order cannot be done correctly.Funded Purchase Request:New ordersTask/Delivery Orders against IDIQ'sBPA CallsInter-Agency Agency AgreementUnfunded Purchase RequestIntial BPA set upInitial IDIQ set upGrant Purchase Request (Not listed on the PPR but is in the system)GrantsIntra-Agency Purchase RequestIntra-Agency AgreementsAuto-Choice Purchase RequestAuto ChoicePost Award Auto Choice Purchase Request (This only for mods-use the PPR modification form)Modification to Auto Choice OrderPost Award Grants Purchase Request (This only for mods-use the PPR modification form)Modification to a GrantPost Award Purchase Requisition (This only for mods-use the PPR modification form)All other modifications -Including converted documents-(PO's, Contracts, Delivery/Task Orders)This is a pre-award change to a PR: check if applicableIMPORTANT NOTE*If you realize that a PR needs to be changed after the funds certifier has approved, make sure you call CGS first to see if it has been assigned to a CO. This is a ratification: check if applicableDelivery Date: This is for supplies only. If it is a service or construction, use Period of Performance.FBMS Receiving Official (COR): This is the user in FBMS who is mapped to the Receiver role (ACQ_COR) Please enter their SAP User ID if known.Originating Office: This is the Requisitioner’s office.Originating Office Code: This is the Requisitioner’s office FBMS code.GSA/Other Known Contract Number: The GSA or other contract number that the order may be against (if known)FBMS Supervisory Approver: This is the FBMS user who has supervisory approval. Please enter their FBMS User ID if known.FBMS Ad Hoc Approver: This is the FBMS user who has IT approval authority. For us it is Lorraine Miller (FBMS User ID LMILLER8)FBMS IT Approver: For Regional Office LE OnlyLine Item Data Tab Instructions:Good (ea) or Service (au): Remember goods and services need to be broken out on separate line items.NOTE* If the goods are property related (IE: computers, then each one must have their own line item to create individual asset shells)Description: Brief Description of the actual line itemQty. (#): How many do you need?Unit Price: How much does each individual item costsPSC/UPC: Hint* the PSC is the first 4 characters of the UPC.Delivery Date: This is only for goods, for services use the Period of Performance.Purchasing Group: F05 (unless for WSFR, then it’s FW5)Subj. to Avail. Of Funds: N/ASuggested Vendors: If known, enter the name, DUNS# and the FBMS Vendor code.Custodial Property Officer Name: N/AApproval Signatures:Culteral Resources Signature: Have the appropriate person sign if applicableSafety/Occupational health Signature: Have the appropriate person sign if applicableRegional Engineer Signature: Have the appropriate person sign if applicablePPR Supervisory Approver: This is the non-FBMS user who would sign (The person from Block 3 on the old AR form)PPR: Certifying Funds Approver: This is the non-FBMS user who would sign (The person from Block 2 on the old AR form)Account Assignment Tab/Limits Tab:Line No.: Enter the funding line item number (10, 20,30, etc….)% or Quantity Allocated: Cost Center Work Order: Remember you enter either a Work Order or a WBSPartial Fund:WBS:Delivery Address Tab Instructions:Delivery Address 1: Enter the address of where the goods or services are physically going to along with the FBMS station code if known and what line this address is referencingDelivery Address 2: Keep entering addresses if different from the first onePublic Sector Tab Instructions:Period of Performance: Enter the start and end dates of the service to be performed. Use this only for services/construction. If it’s a good, use delivery dateDocuments Attached: Please check off all documents that are attached to the PPR. Also include CCR print out if vendor is known. If you forget to attach documents at the time of submission, a new PR must be entered to include the attachments. No hard copies will be accepted.Any problems or questions, please contact Jennifer Smith at 413-253-8231 or Jennifer_Smith@. ................
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