University of Brighton



Job title: IT Purchasing AssistantPost number:IS5039Reports to: IT Purchasing SupervisorDepartment:Information Services Location:MoulsecoombGrade:3Purpose of the roleWorking as part of a small team within the Licencing and Asset Management Team you will assist and contribute to the smooth delivery of services to both staff and students. You will assist the IT Purchasing Supervisor in routine day to day activities as well as provide a range of financial administration services to the team. In addition to this you will also be supporting students with general advice and guidance.Line management responsibility for: N/AMain areas of responsibility:To purchase and coordinate the supply of a range of IT related consumables.To liaise with a portfolio of University suppliers as part of an IT related products framework.To ensure the ordering and receiving of IT related products are dealt with in a timely manner.To assist University schools and departments with accurate consumable purchases, giving guidance where required.Follow University financial regulations with regard to purchasing.To assist the IT Purchasing Supervisor with the collection and collation of serial numbers/warranty details with existing documentation and maintain comprehensive and accurate asset records, ensuring at all times the integrity of the data.To provide first line support and advice to students and staff in our student facing social area based in the Watts Building.General responsibilitiesThese are standard to all University of Brighton job descriptions.To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser grade.To adhere to the University’s Equality, Diversity and Inclusion Policy in all activities, and to actively promote equality of opportunity wherever possible.To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act.To work in accordance with the General Data Protection Regulations.The person specification focuses on the knowledge, qualifications, experience and skills (both general and technical) required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria. You will be assessed by your completed application form (A), at interview (I) and in some instances through an exercise (E). Essential criteria A, I, EKnowledge/skillsExperience of specifying and purchasing IT related consumables and software.An understanding and appreciation of customer service principles.Experience of Microsoft Office applications, especially Word and Excel.The ability to work systematically and meet priorities and deadlines with a minimum of supervision.A, IA, IA, IA, IQualificationsQualification in a finance, purchasing or other technical administration related subject, and/or significant experience of working in a similar role within a purchasing or technical administration environment.A, IExperienceSignificant experience of working in any of the following environments: purchasing, administration or finance.Succinct and precise communication skills suitable to the level of the customer.A, IA, ITechnical/work based skillsFamiliarity with computerised stock control.Knowledge of current, relevant health and safety regulations and guidelines with a willingness to keep up to dateA, IA, IOther requirementsFlexible and adaptive to a range of different activities.The frequent use of computers and telephones is a normal requirement of the post.A, IA, IDesirableInsight into the needs and priorities of staff and students in Higher Education.Familiarity with software licensing.IIAny appointment is generally made at the bottom of the salary range for the grade dependent upon experience and previous salary.This is a permanent, part time position.The University of Brighton welcomes job sharers. Job sharing is a way of working where two people share one full-time job, dividing the work, responsibilities, pay, holidays and other benefits between them proportionate to the hours each works, thereby increasing access to a wide range of jobs on a part-time basis. The advert for the post for which you are applying will indicate whether applications from job sharers can be considered (this may not be possible for a post that is already part time for example) and further information can be found on the ‘Balancing Working Life’ section here Benefits and facilities.Annual leave entitlements are shown in the table below and increase after 5 years’ service. In addition, to the eight Bank Holidays, there are university discretionary days between Christmas and New Year. All leave, including bank holidays and discretionary days, is pro-rated for part time employees.GradesBasic entitlement per yearGradesAfter 5 years’ service1-323 days1-328 days4-725 days4-730 days8-927 days8-930 daysBand 10 and above30 daysBand 10 and above30 daysMore information about the department/school can be found here Professional Services Departments or here Academic Departments. Read the University’s 2016 - 2021 Strategy The University has an attractive range of benefits and you can find more information about them on our website.Date: November 2020 ................
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