KEYSTONE PONY CLUB
PIERPORT PONY CLUB
POLICIES
The name of this club, a member of The United States Pony Clubs, Inc., and of the Great Lakes Region, shall be Pierport Pony Club. In addition to these policies, this Club is subject to the Corporate, Regional and Club Bylaws, National and Regional Policies, and other rules and regulations established by USPC.
The colors of the club are purple and black.
Officers
As required by USPC, Pierport Pony Club shall have a District Commissioner, a Joint District Commissioner, and a Secretary/Treasurer.
There is no limit on number of consecutive terms for any officer.
Sponsors
Individuals/Businesses may become Sponsors of the Pierport Pony Club. The annual sponsor fees are as follows: $25 bronze level Sponsor, $50 silver level Sponsor, $100 gold level Sponsor.
Sponsors will be recognized on the club’s website and in print materials. They will receive newsletters, invitations and updates for club functions.
Dues
The amount of Club Dues for Participating Members will be determined each year and included in the budget proposal that is presented and voted upon annually at a parent meeting.
Dues are also paid, per member, to the Region, and to USPC, at rates set by those entities.
Meetings
Meetings of Participating Members, mounted and unmounted, are held according to the calendar presented and approved annually at the parent meeting.
Member in Good Standing
Participating members are considered in good standing if they evidence a sincere interest in the activities of the club, assist younger members in the learning process, and participate with regularity in the events of the club at the club, regional, and national level, when and where appropriate, according to age, experience, and suitability and safety of mount and are current with all dues and fees owes the club, region and USPC.
Rally Participation
The club will pay 50% of the entry fee in for regional rallies and championships for any Member who meets the Member In Good Standing Policy, at the discretion of the DC, if funds are available.
Ratings
Candidates for national testings normally pay their own fees, but financial assistance may be offered at the discretion of the DC, if funds are available.
Fees for local testings (C2 and below) may be paid by the Club, at the discretion of the DC, if funds are available.
Funds
Funds are dispersed by the treasurer for expenses previously approved in the club budget. Additional expenses may be disbursed after consultation with the DC up to $50, but will be reported to the club members at the next meeting. Any expenditure over $50 that was not previously approved in the budget must be voted upon.
Income shall be obtained through club dues, fundraising, sponsorships, camps and clinics.
Club expenses shall be entry fees for rallies and ratings, payment for clinicians, annual awards banquet, and site maintenance.
Club assets include the club library, club cavaletti and jumps, and the club checking account.
Refunds and Reimbursements
No refunds of dues or fees paid are given unless extenuating circumstances exist or the DC has been asked for prior approval and sufficient funds exist.
Reimbursement requests must be accompanied by a receipt and submitted to the Treasurer within 14 days and are subject to the DC’s approval for anything which is not a normal operating expense.
Amendments
These policies may be amended at any time by a vote of a majority of the members.
Approved: ___________________
RS Approval: _________________
Amended: ___________________
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