2019 Northwestern University Staff Handbook

STAFF HANDBOOK

\ WELCOME

Quaecumque Sunt Vera--"Whatsoever things are true"--embodies the inquisitive, tenacious, and creative spirit of Northwestern University. This spirit manifests itself not only in our cutting-edge research and the depth of our scholarship but in the extraordinary talents of our staff. Our staff enable and sustain our Mission and, together with our faculty and students, create a more equitable and just academic community. At Northwestern, we have always known what we are made of. Over the past year, we confronted a confluence of "generational-scale" challenges: a global pandemic, a rightful and urgent demand for social justice within our community and beyond, sustained economic precariousness, political turmoil, and intense debate about the purpose of higher education. We confronted these challenges with creativity, integrity, and courage. Thanks to your commitment, Northwestern thrives even as these challenges persist. The policies and programs outlined in the Staff Handbook set forth the expectations of conduct and performance for staff at Northwestern. They reflect the type of workplace we aspire to be: a safe, equitable, and inclusive workplace that invites you to put your creativity in service of our Mission. Please familiarize yourself with this valuable resource. If you have any questions, simply askHR.

Manuel Cuevas-Tris?n Vice President and Chief Human Resource Officer

On the cover: Deering Library

Prtizker School of Law

CONTENTS

\1 INTRODUCTION.....................................................................1.1

History and Structure of Northwestern...................................................1.1 Northwestern Values ................................................................................1.2 About This Handbook................................................................................1.3 Disclaimer..................................................................................................1.3 Questions...................................................................................................1.3

2 \ EMPLOYMENT........................................................................2.1

Joining Northwestern...............................................................................2.1 Employment Eligibility..............................................................................2.2 Types of Employment................................................................................2.2

Exempt Staff.......................................................................................2.3 Non-exempt Staff...............................................................................2.3 Background Checks..................................................................................2.3 Other Employment Requirements...........................................................2.5 Onboarding--New Employee Orientation...............................................2.5 Probationary Period..................................................................................2.5 Personnel Files and Access......................................................................2.6 Transfer and Promotion............................................................................2.6 Reinstatement...........................................................................................2.8 Rehire.........................................................................................................2.8 Eligibility for Rehire...................................................................................2.8 Performance Reviews...............................................................................2.8 Professional Development .......................................................................2.9 Staff Recognition.......................................................................................2.9 Corrective Action Process.........................................................................2.9 Resolving Workplace Issues.....................................................................2.10 Non-retaliation..........................................................................................2.11 Employment At Will ..................................................................................2.12 Resignation or Voluntary Termination of Employment ..........................2.12 Involuntary Termination of Employment.................................................2.13 Post Resignation/Termination Procedures.............................................2.13

3 \ REQUIREMENTS IN THE WORKPLACE......................................3.1

Civility and Mutual Respect......................................................................3.1 Ethics and Compliance.............................................................................3.2 Conflict of Interest.....................................................................................3.2 Preventing Violence...................................................................................3.2 Reporting Violence....................................................................................3.4 Use of Northwestern Facilities for Political Activities............................3.5 Demonstration ..........................................................................................3.5 Drug-free Workplace ................................................................................3.5 Staff Fitness for Duty Evaluation Policy..................................................3.6 Emergency Preparedness.........................................................................3.7 Indemnification.........................................................................................3.7 Dress Code/Personal Appearance...........................................................3.7

Northwestern \ STAFF HANDBOOK \ CONTENTS

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