Quality Meeting Agenda Form - EDGE
Meeting: |Key Roles (see side 2 for definitions) | |
|Date: |Meeting Leader: |
|Start Time: |End Time: |People Facilitator: |
|Location: |Process Facilitator: |
|Participants: |Timekeeper: |
|Meeting Purpose: |Minute Taker: |
|Preparation Required: |Scribe: |
|TIME |TOPIC |PURPOSE* |DISCUSSION |DESIRED OUTCOME |
|(min.) | |(See footer) |LEADER | |
| |Gathering | | | |
| |Note Taker | |Volunteer | |
| |Pressing Issues |P/F/PS |Open | |
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| |Update action register | |Team Lead |Actions identified and owned |
| |Evaluate meeting effectiveness | |People Facilitator |Plusses (+) and minuses (-) of meeting identified |
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|Roles | | |
|Meeting Leader |Timekeeper |[pic] |
|Starts the meeting |Keeps time based on agenda | |
|States the purpose |Informs group of total time, time remaining (“half way,” “5 minutes left”)| |
|States the desired outcome |Negotiates time (if more is required) | |
|Says what type of meeting | | |
|Says what decision-making style and back-up |Minute Taker | |
|Reviews agenda |Records decisions and actions | |
|Assigns roles |Reviews and updates action register | |
|Moves through agenda |Reviews new actions/assignments at end of meeting | |
|Role models use of tools and processes with support from process |Publishes minutes and action register | |
|facilitator | | |
|Ensures actions, decisions are recorded |Scribe | |
|Asks minute taker to summarize actions, decisions |Writes on flipchart or whiteboard using | |
|Closes meeting |participant’s words | |
|Collects cards |Keeps visible record of group’s work | |
| | | |
|People Facilitator |Secondary Facilitator | |
|Reminds group each is a secondary facilitator |Speaks up, using IPBs to help meeting move forward | |
|Observes group, watching for full participation |Does process checking, gate opening, gate closing (as required) | |
|Speaks up, using IPBs to help meeting move forward |Identifies, manages disruptive behaviors | |
|Does process checking, gate opening, gate closing (as required) |Tests for consensus | |
|Identifies, manages disruptive behaviors |Helps leader move through agenda | |
|Tests for consensus | | |
|Helps leader move through agenda | | |
|Helps ensure actions/decisions are recorded | | |
|Helps leader and minute taker summarize actions | | |
|(if required) | | |
|Does +/-s of meeting | | |
|Meets briefly with leader after meeting close to review +/-s | | |
| | | |
|Process Facilitator | | |
|Reviews application of tools and processes | | |
|Advises group on use of processes and tools | | |
|(i.e., brainstorming, PSP, QIP, list reduction, fishbone, etc.) | | |
|Conducts steps of the process (as required) | | |
|Conducts application of tools (as required) | | |
|Reviews outcome of process | | |
|Leads inspection questions on steps of PSP and QIP | | |
|Advises on future actions | | |
|Helps leader ID action items/decisions | | |
|Helps leader minute taker summarize, etc., etc. | | |
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