Bookkeeper - Winona Volunteer Services



71120-31115000BookkeeperReports to: Executive DirectorFLSA Status: Non-ExemptSupervises: NoneLast Review Date: July 2019Organization Summary:Winona Volunteer Services, Inc. is a nonprofit service provider and advocate in Winona County with a vision of responding compassionately to the needs of the community. With dedicated volunteer and partners, our mission is help people address life’s challenges in a respectful and dignified manner.Position Summary: This position is responsible for preparing and maintaining financial records on an accrual basis of accounting in accordance with Generally Accepted Accounting Principles in the United States of America (U.S. GAAP). Current software used, but not limited to, is Intuit QuickBooks Premier Edition and Microsoft Excel. Financial Statements and supporting reports are prepared monthly and submitted to the Winona Volunteer Services, Inc. Executive Director and Finance committee for review and approval.Accountabilities and Responsibilities: Cash on Hand and in BanksReceives deposit slips and daily deposit worksheets from the Director. (Deposits are prepared or reviewed and allocated to the appropriate programs or revenue accounts by the Director.)Monitors and reconciles all bank accounts and petty cashAccounts Receivable-Home Delivered Meals ProgramMaintains Accounts Receivable ledgers of all Home Delivered Meals Program clientsPrepares individual and waiver client billing and mails the invoices to themPosts invoices and payments to clients’ Accounts Receivable ledgerReviews and updates client data base partially prepared by Client Services Coordinator with payments and waiver informationDeposits payments from clients, state agencies and insurance programsReconciles all client accounts and forwards errors or collection issues to Client Services Coordinator for resolution. Prepares Accounts Receivable Open Invoice Report for Client Services Coordinator and DirectorAccounts Receivable-OtherMonitors other receivables for paymentsPrepaid ExpensesMaintains schedules of Prepaid Insurance and Other Prepaid ExpensesDetermines the amounts to be expensed each month. (Prepaid payments less than $100 are expensed in full at time of payment).InventoryPerforms physical inventory of the food in the Food Shelf annuallyDetermines the value of the food donated and purchased for the yearDetermines annually the value of clothing donated using a three year moving average of January through March salesProperty and EquipmentDetermines whether purchases or gifts of property, buildings and equipment should be capitalized based on cost or estimated market value at date of gift greater than $2,000 and a useful life greater than one yearMaintains schedule of depreciation of property, buildings and equipmentRemoves assets sold or otherwise disposed of from accounts with resulting gains and losses recordedInvestmentsReviews and reconciles investment statementsMaintains schedules of investment purchases, dividends and interest, sales, capital gains and lossesAdjusts investments to Fair Market Value based on quoted market prices annuallyAccounts PayablePrepares bill payments biweekly or as necessary after approval by the Director (or Board of Directors if greater than $5,000). Two authorized signatures (Director, President, Vice President, Treasurer or Secretary are required).Sweep account transfers funds to cover bill paymentsPrepares check registers for Board approval monthlyPayroll and Related LiabilitiesMaintains payroll and payroll deduction elections records (those not related to hiring)Files state “New Hire” report for new employees electronicallyPrepares direct deposit biweeklyRemits payroll taxes electronicallyFiles monthly, quarterly and annual payroll returns electronicallyWhen applicable, administers Health Insurance, Health Reimbursement and Flexible Benefit Plans, write the checks and maintain record of paymentsDetermines accrued payroll liability monthlyDetermines accrued vacation liability annuallyPrepares Worker’s Compensation Audit annuallyRevenues and ExpensesAssists Executive Director with Budget projectionsAssigns budget projections to associated general ledger accountsMonitors revenue and expense entriesAllocates overhead and directs expenses to Programs monthly and annuallyAdditional Duties and ResponsibilitiesAssists staff with accounting related questions or methodsAssures proper record retention and computer backupsProvides records and assistance to audit firm as neededPerforms other duties as requested by the Executive Director or Board of DirectorsRole Qualifications:Education & ExperienceThis position requires knowledge, skills and mental development equivalent to a Bachelor Degree or Associates Degree and two years bookkeeping experience. Or a combination of applicable education and experience as evaluated as acceptable by the Director and the Executive Committee of the Board of Directors.Other Skills & AbilitiesDetail orientedAble to prioritize workloadStrong organizational and computer skillsExcellent Communication skillsAbility to research and solve problems independentlyWillingness to learn new technologyCompetenciesIntegrity: Acts in an honest and trustworthy manner based on personal accountability and a moral conviction to do the right thing.Accountability: Holds self and others accountable for measurable high-quality, timely and effective results; determines objectives, sets priorities, and accepts responsibility for results. Complies with established control systems and rules.Interpersonal Relationships: Thinks carefully about the likely effect on others of one’s words, actions, appearance and mode of behavior. Maintains stable performance and emotional control when faced with opposition, pressure, hostility from others, and/or stressful conditions.Accuracy/Attention to Detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information for accuracy, and plans and organizes time and resources efficiently. Problem Solving/Analytical Thinking: Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on own knowledge and experience base and calling on other references and resources as necessary.Work Relationships and Scope:Works regularly with clients, volunteers, and co-workers for the purpose of obtaining and providing information and assistance. Works occasionally with suppliers and vendors, community/trade/professional affiliations. Works regularly with confidential information.Working Conditions: This work is performed primarily in the individual’s home office environment. Regular mental and visual concentration for computer usage required. Requires ability to receive and provide detailed information through verbal and written communication. Requires near, mid-range, far, and field of vision and hearing. Will alternate sitting, standing, and walking throughout work shift. Bend, stoop, lift and carry boxes or bags. Climb stairs. Work is performed generally during regular business hours.Operates personal computer in a Windows environment for word processing, spreadsheets, e-mail, internet, and other bank specific software. Utilizes a variety of office equipment including computer printer, calculator, fax, copy machine, scanner, and telephone.General Notice:The statements contained in this job description describe the general nature and level of work being performed by the employee in this position. This job description does not state or imply that these are the only accountabilities and responsibilities assigned to this job. The employee holding this job will be required to perform any other job-related duties as requested by management. All job requirements are subject to possible modification to reasonably accommodate individuals with a disability. ................
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