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KANGEAN ENERGY INDONESIA LtdDate : 31-December-2016Division: ITDepartment: HR&IT/ IT DivisionName: Dedi SoehartoDescriptionAPPLICATIONS & G&GeMedical Record ApplicationAwaiting master Data from Field Doctor.The process is still in preparing/ mapping data master and transaction to be uploaded to the system with KEI standard format application. Re-configure application database design to add the column (data field) based on field doctor request. HRIS Customization & EnhancementExpat timesheet modification and application had been developed and implemented in December 2016. IT will perform monitoring the application for next activity.Preparing modification HRIS system for secondee payroll. Modification expat timesheet to show the actual tap in and tap out data in expat timesheet.New Application AFE Manager UAT scheduled around 28-30 Nov 2016.The work of AFE Application is delay IT already reminds Consortium PT Petrodata due to late schedule implementation, IT also asks assistance SCM Department team to remind the vendor.Inventory Dashboard Application (no change)User will continue review after SS activities completed, the user currently fully support the SS drilling activities. SOT FQR SKK MigasThe application had been implemented, Next: Waiting username and password from SKK Migas to access website SOT FQR SKK Migas.The system integration had done and the sample data had been inputted to the system and now is waiting SKK Migas review.System interface design document and Berita Acara signed by KEI. Training SOT FQR SKKMigas application held on 29 Nov 2016.SOT AFE SKK MigasNo issue and no update.SOT Drilling SKK Migas (no change)Kangean has informed the data infrastructure and PIC to SKK Migas (pak Taufik dan pak Istofa Haqi)Providing database server connection configuration information to SKK Migas has completed.Dated 18 October 2016: Meeting with SKK with agenda: Mapping Data Drilling Verification, and KEI validation data is complete 94.44%.Dated 10 November 2016, draft MOM Berita Acara and database query sent to KEI by SKK Migas but no future instruction and KEI is waiting next process from SKK Migas.Internal eProc System Application enhancement by ITBusiness Process FlowSystem DatabaseSystem FeatureVendor ClassificationMaterial ClassificationSCM will define the SOP of new TKDN tools and to inform KEI vendors. This guidance will be published in Vendor’s Day event by SCM.eApplication Production & Sales System (ePASS)The work is setting the application into LCD Monitor by adjusting resolution in the application code.Mockup system presentation to Operation and Marketing Department already done, then continue to system development and prepare the LCD for display the application as the result of meeting (LCD purchase still in tender process and system implementation will start after the LCD in place).Oracle EBS EnhancementThe schedule swift to Jun-2017 as part of cost reduction. The SOW is under finalization.Electronic Sales Information System (ESIS)Application development 100% completed in excel mapping and database. Next: Testing phase by user, schedule: Jan-2017.Develop the application to be used for user to upload nomination and sales data to the system from excel file.Re-upload nomination data January 2016 – September 2016. By Excel. (No change)Supporting Application for SOT FQR SKK MigasDevelopment application progress is completed in mapping FQR with PTM application, the application had been implemented. Next: Application Performance Monitoring.The application target is to change the manual input data to the AFE SKK system Migas.In-house application enhancement:Tender List Monitoring:Create new application to display into LCD, the data taken from tender list. The application already tested by SCM team, Next: Prepare RFM to purchase the LCD Monitor.Procurement process annual maintenance 2016-2017Oracle ATS – Initiate SO period 2017.Thomas PPA – Initiate RFS period 2017 waiting vendor registration in CIVD.Wellview Peloton – Initiate SO period 2017Purchase 2 Unit LCD for Operation Monitoring Center – 20160306. Completed.SOT ALcM SKK MigasDefine table structure base on SKK Migas Guidance.Discussion with end user and vendor SKK Migas about system and business process of AlcM at KEI in November.Discussion mapping system interface for data: Tanah, Asset, Material Persediaan.IT SYSTEM OPERATIONS DECEMBER 2016IT System Availability After Thunder Strike at Pagerungan Monthly Backup Tape No?Monthly Full Backup?Week - 1Week - 2Week - 3Week - 4Total SizeTB1File sharing data, application & email Database Jakarta19191919762Exploration 3333123Pagerungan 11114TOTAL2323232392Tape at Outside StorageNoDescriptionTape Stored1LTO32262LTO43463LTO51344SDLT246TOTAL952Renewal License PETEX Software Propose to retender with OE adjustment is in routing approval process. PETEX renewal 2016-2017 was retender with Direct Selection method to 4 bidders and 2 bidders passed the Pre Qualification (Indonesia Petro and Geoservices).Indonesia Petro offers 32% and Geoservices offers 32.8%, both bidders offering above OE which IDR 266,847,153, tender was failed.Recovery IT System After Thunder Strike at Pagerungan (16 December 2016) :?1(one) set outdoor unit (ODU) VSAT Link PAG – JKT ODU spare unit has sent by vendor and received by IT Pagerungan Vendor plan to visit Pagerungan to check the system Thurs, December 22nd, ?2016.1(one) converter Link data Microwave for Main Office to Well site B brand AISAI ASC-100-FE/VRequired to purchase spare unit converter.1(one) unit Server backup machine/backup, no backup system and data until the server connection normal1(one) unit UPS BW Offshore for link PAG – JOT.No UPS coverage for communication link data and voice.Required to replace with the new one and install from/by BW Vendor. 1(one) unit PC for billing, PRTG server dan PABX console.3(three) unit mini hub 8 port LAN network Main Office – Camp1(one) unit LAN network Main Office to Hanggar Required to purchase spare cable systemLNB 4 port, 1 decoder Indovision, 1 LNB Orange TV dan 5 pcs decoder FTA.Required to purchase spare unitMarine Radio Sailor belongs to Radio RoomRequired to repair/purchase spare unit radio.PABX PagerunganBroken at PABX CPU card, Cartridge software dan data, DTS/DTR card, dan 3 analog card and 2 handset digital.EM 2 wire card for connection line to Jakarta.1(one) unit Mikrotik for internet link via Surabaya for hp.Broken WI-FI at camp 1(one) unit DVR CCTV and mini hub at Camp, CCTV camera and harddisk cannot be detected unit DVR repaired1(one) unit CCTV Runway camera and network system.Audio Monitor Radio Ground to Air / GTA at radio room.Merge IT Operational ContractMerge IT Operational Contract into 2(two) Contracts Services (3 years contract and 5 years contract), RFS-20160038 IT Operational Contract service & maintenance (+/-36months) was in preparing WO for deployment process starting 23 December 2016. NoDetail Program RFS-20160038Budget Approved1 AutoCAD License Maintenance 56,267,200 2 CCTV Jakarta Office 305,590,000 3 Maintenance CCTV Run way Pagerungan 254,966,673 4 Microwave - Wellsite B 195,000,000 5 PABX Rental for Jakarta Office 1,392,442,444 6 PABX rental for Jemursari Office at Surabaya 146,829,198 7 Penetration test for Security system 277,500,000 8 Telephony System Pagerungan (maintenance PABX) 500,338,500 9 Two Ways Radio System & Voice Logger 152,400,000 10 Windows Server Virtualization System Maintenance 891,004,000 11 Warranty Server 1,004,136,000 ??TOTAL 5,176,474,015 RFS-20160039 IT Operational Contract service & maintenance (+/-60months) was in deployment process of PC Desktop, Laptop and reporting.NoDetail Program RFS-20160039 Budget Approved1 Blanket Purchase order for Consumable Peripherals Jakarta 710,776,555 2 Blanket Purchase order for Consumable Peripherals Ops 354,290,410 3 Data Center Relocation 1,977,608,600 4 Rental New AC Data Centre 15-20PK 466,189,281 5 G&G Storage Server 2,046,633,108 6 Record Management Storage Server 4,281,373,987 7 PC Rental1 13,120,272,733 8 PC Rental2 5,146,552,427 9 Copier Machine, Network Printer & Scanner Rental Field 878,652,733 10 Copier Machine, Network Printer & Scanner Rental Jakarta 3,086,149,867 11 Bandwidth Management 1,273,726,205 12 Network Monitoring System Software Rental Service Maintenance 144,611,787 13 Maintenance of Backup VTL 1,773,987,500 TOTAL35,260,825,193Procurement Process:Renewal software annual license and maintenance 2016-2017 in progressRFS #DescriptionStatus20160272Maintenance and Service for Accelion 2016-2017Bidders registration20160326PETEXRFS Routing Approval20160323VSAT JKT-JSO-PAG ServicesAwardedPurchase radio HT for Helpdesk Jakarta (No change)Radio HT is required for Helpdesk to be used for communication when they are moving and problem solving communication.1st Tender and retender were failed; IT has changed the scope of work from purchase to rental for 3 year includes 5 licenses.Reviewing the Radio security issue in the use of RAPI license or Trunking Radio.Plan to purchase the radio and train helpdesk personnel to get RAPI radio license.Renewal Maintenance & Services Helpdesk Software (Touch paper & LANDesk) period 2016-2017 – in progress.Tender awarded to Astra Graphia, next phase will conduct kick off meeting.Renewal maintenance and service Drop Box period 2016-2017RFS for Re-tender was submitted with direct selection. New Data Center RelocationStart the work after kick off around 13 November 2016.Building new data center is in progress (70%)SPP ISR BHP Frequency license KEI Received SPP ISR for Base Pagerungan and radio microwave PAG-SPJ-FSO.Maintenance service GTA & NDB Pagerungan2 bidders (PT Sigma Cipta Utama and PT. DDU) was offering tender above OE.Negotiation had been done, they won’t reduce the price, tender is fail and the retender is required to continue the service.Disaster Recovery Plan Tender cancelled as part of cost reduction.IT prepare two months budget in 2017 to prepare any incident for recovery system PM Monthly RoutineJakarta : AC Data Center, UPS, Fire Extinguisher and PABXPagerungan : VSAT, Network, Multi Function Printer and PABXTWSB : PM UPS JSO : PABX and NetworkRECORD MANAGEMENTRenewal outside storage service Based on Exploration request, the tender period will change from 5 years to 3 years.IT will request to SCM to return the RFS to change the rental period.Amendment 2 is required and still routing for approval.Incoming/Outgoing Letter and Mail Room System – (Continues)Continues Scan Finance Document and prepare for scan invoice drilling South SaubiHELPDESK Support December 2016User CallsTicketTop CategoriesAssistance349- Network; 28 %- Software; 13%- Printer ; 19 %Problem0Issue0eIT-SCR33Category most request: - Share Drive :8- Temporary Laptop: 6- Printer Color: 4Total382Support Information chartOthers Budget evaluation for Cost ReductionRoutine quarterly accrual. ................
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