Page 5: 2008-09 Title I, Part A and EIA/SCE Ranking Decisions



Page 5: 2008-09 Title I, Part A and EIA/SCE Ranking Methods

Section A: Check the first Section if the LEA intends to decline Title I (Basic Grant) funds. Refer back to Page 2 to confirm that the Section for Title I is checked no.

Check the second Section if your LEA accepts Title I and has less than 1,000 students enrolled.

1: Low-Income Measure Used in Title I Ranking

For Title I, an LEA must use the same poverty measure for:

• Identifying eligible school attendance areas

• Determining the ranking of each area, and

• Determining the allocation for each area

Five measures of poverty are listed that the district may select to rank eligible schools for Title I, Part A funding.

Free and reduced price lunches: Select this option if the low-income measure used for ranking schools is the percent of students eligible to receive free or reduced-price lunches. The schools are to be ranked in order from highest to lowest according to the percentage of poverty either districtwide or by grade span on the basis of free or reduced-price lunch counts.

CalWORKs: Select this option if the low-income measure used for ranking schools is the percent of students receiving CalWORKs. The schools are to be ranked in order from highest to lowest according to the percentage of poverty either districtwide or by grade span on the basis of CalWORKs information. Please note that the CDE will no longer provide CalWORKS information. LEAs wishing to use CalWORKS data must obtain the data from their County Welfare Department.

Poverty count from the most recent census data: Select this option if the low-income measure used for ranking schools is the percent of children ages five through seventeen in poverty as counted in the most recent census approved by the United States Secretary of Education.

Eligibility for Medicaid: Select this option if the low-income measure used for ranking schools is the percent of children eligible to receive medical assistance under the Medicaid program.

Composite of above: Select this option if a composite of two or more measures are used to rank schools. Describe the composite used in the comment section.

2: Title I, Part A Ranking Order: Please indicate if the LEA intends to use District Poverty Rate Calculation or Gradespan calculation to rank and serve schools with Title I funds.

After all schools above 75 percent poverty have been selected for Title I funding, choose one of the two methods below for ranking the remaining schools. Schools above 75 percent poverty must be served before any school with a lower poverty rate regardless of ranking method used.

First Section: Rank by district poverty rate

Select this method if you wish to use a single poverty rate ranking for all schools in the district.

Second Section: Rank by grade span poverty rate

Select this method if you wish to rank schools by grade span. Schools will be displayed in descending order of poverty on page 6.

Note: If the LEA chooses “districtwide” method for ranking, the schools will be sorted and ranked based on percent poverty from the highest concentration to lowest on page 6. If the LEA chooses the “gradespan” method, the schools will be sorted by gradespan groups as listed in section “C” and displayed by percent poverty from the highest concentration to lowest within the gradspan groups on page 6.

NOTE: If any school-level data have changed (additions, deletions, enrollment, free and reduced-price lunch data, etc.) the district may enter new data for a school(s), the poverty rate will be automatically be recalculated in Section 2 for whichever ranking method is used (i.e., districtwide or grade span). The LEA, for example, may update the student enrollment and low-income data with more recent data such as October CBEDS information. The district must apply the new data to all schools and maintain on file the data that led to the change.

Section “B”: EIA/SCE Ranking Decisions

1. Check Section “1” if the LEA did not apply for or is ineligible to receive EIA funds (direct funded charter schools or a County Office of Education) on page 2.

The LEA will have the opportunity to determine the per student amount of EIA/LEP and EIA/SCE funding on Consolidated Application, Part II in compliance with 5-CCR Section 4416: Districts shall determine minimum and maximum levels of funding for all educationally disadvantaged students who participate in programs funded in whole or in part by SCE and ESEA, Title I according to the following criteria:

(a) The level of funding ensures that the program is of sufficient size, scope, and quality to give reasonable promise of achieving the objectives of the program.

(b) The level of funding is not excessive or extravagant in terms of the needs of students to be served.

2. EIA/SCE ranking method used:

Check the first Section if the LEA intends to use the Title I ranking method. This method ranks school based on percentage of poverty in the school attendance area. The schools will be sorted and ranked based on percent poverty from the highest concentration to lowest on page 7.

Check the second Section if the LEA intends to use the EIA/SCE method. Select this option if schools are ranked according to EIA/SCE guidelines (California Code of Regulations, Title 5, sections 4410 through 4413). This method ranks schools based on the number or percentage of students in need (educationally disadvantaged students not yet proficient at grade level).

The term “educationally disadvantaged” applies to students who meet any one of the following criteria:

:

• are not proficient in English

• speak a primary language other than English, are proficient in the English language, but are not meeting state academic standards

• scored below proficient on the most recent STAR Test

• scored below the fiftieth percentile on a nationally normed test

• are performing below the level appropriate for their age, based upon objective, empirical evidence in the English language, such as criterion-referenced tests, diagnostic tests, and development scales (such are used to assess students in kindergarten and first grade for program placement the following year)

• are academically disadvantaged by other factors used by the district to measure educational needs.

3. Check the first Section if the LEA intends to use districtwide method to rank schools on either the number or percentage of educationally disadvantaged students for each school. The schools will then be sorted and ranked based on the number or percentage of students who are determined to be educationally disadvantaged from the highest concentration to lowest on page 7.

Check the second Section if the LEA intends to use a gradespan method to rank schools on either the number or percentage of educationally disadvantaged students for each school. The schools will then be sorted by gradespan and ranked based on the number or percentage of students who are determined to be educationally disadvantaged from the highest concentration to lowest on page 7.

4. Check the first Section if the LEA will use the number of students in need to rank schools for EIA/SCE eligibility. The schools will then be sorted and ranked based on the number of students who are determined to be educationally disadvantaged from the highest concentration to lowest on page 7.

Check the second Section if the LEA will use the percentage of students in need to rank schools for EIA/SCE eligibility. The schools will then be sorted and ranked based on the percentage of students who are determined to be educationally disadvantaged from the highest concentration to lowest on page 7.

Section “C”: Grade spans and poverty rate calculations to be displayed on Page 6 and 7.

Each field in the gradespan “grades” column must have two characters then a – “Hyphen” followed by two characters (such as KK-05, 07-08, 09-12) in order to be valid.

Enter the LEA grade spans for elementary schools on line 1, for middle or junior high schools on line 2, and for high schools on line 3. Also, please enter the enrollment number and the low income totals for each grade span group in the appropriate column. When this page is saved, the poverty rate will be calculated and displayed for the last column.

Grade span poverty rate calculations:

Additional Information on Grade span option:

If the district chooses to rank schools according to grade span to determine eligibility, select the Grade span option. Also indicate the grade levels within each grade span in the "Grades" column.

The Data Management Division within CDE has established the following definitions of grade spans based upon the grades served by the school. Where the grade span is listed as "Undefined" it means that the LEA may assign the grade span.

Grades Grade Grades Grade Grades Grade Span Span Span

KK-KK 1 02-02 1 04-08 2 07-12 3

KK-01 1 02-03 1 04-09 Undefined 08-08 2

KK-02 1 02-04 1 04-10 Undefined 08-09 2

KK-03 1 02-05 1 04-11 Undefined 08-10 3

KK-04 1 02-06 1 04-12 Undefined 08-11 3

KK-05 1 02-07 1 05-05 1 08-12 3

KK-06 1 02-08 1 05-06 1 09-09 3

KK-07 1 02-09 Undefined 05-07 2 09-10 3

KK-08 1 02-10 Undefined 05-08 2 09-11 3

KK-09 Undefined 02-11 Undefined 05-09 Undefined 09-12 3

KK-10 Undefined 02-12 Undefined 05-10 Undefined 10-10 3

KK-11 Undefined 03-03 1 05-11 Undefined 10-11 3

KK-12 Undefined 03-04 1 05-12 Undefined 10-12 3

01-01 1 03-05 1 06-06 1 11-11 3

01-02 1 03-06 1 06-07 2 11-12 3

01-03 1 03-07 1 06-08 2 12-12 3

01-04 1 03-08 1 06-09 2

01-05 1 03-09 Undefined 06-10 Undefined

01-06 1 03-10 Undefined 06-11 Undefined

01-07 1 03-11 Undefined 06-12 Undefined

01-08 1 03-12 Undefined 07-07 2

01-09 Undefined 04-04 1 07-08 2

01-10 Undefined 04-05 1 07-09 2

01-11 Undefined 04-06 1 07-10 3

01-12 Undefined 04-07 1 07-11 3

The grade span poverty rate is calculated by dividing the grade span low-income total by the grade span enrollment. Schools at or above the grade span poverty rate are eligible for funding. Note: Schools above 75 percent poverty must be served before any school with a lower poverty rate regardless of grade span.

If any school-level data have changed (additions, deletions, enrollment, or free and reduced-price lunch data, etc.) the district may amend the school data in Con App, Part I and save the changes. The amended data will be migrated forward into Con App, Part II and the school enrollment and poverty rate will be automatically recalculated in Box 2 for whichever ranking order is used (i.e., districtwide or grade span). The LEA, for example, may update Con App, Part I with the student enrollment and low-income data with more recent data. The district must apply the new data to all schools and maintain on file the new data that led to the change.

Note: If the district chooses to create a composite ranking, a poverty rate must be calculated and completed for the ranking option. A description of how the ranking was determined must be included in the comment section for this page.

Section “D”: Title I Ranking Exceptions

Flexibility in ranking and selecting Title I attendance areas: School attendance areas at or above the district's poverty rate are eligible for Title I, Part A services. In certain circumstances, the district may take advantage of special opportunities for extra flexibility. Refer to the NCLB Title I, Part A, Section 1113 for additional information. Use the following code letters to indicate ranking exceptions to be applied in column “G” on page 6.

a. Thirty-five percent low-income: A district may designate as eligible any school attendance area in which at least 35 percent of the students are from low-income families. When using this rule, schools must be served in rank order, and the allocation for a low-income student must be of sufficient size to provide a reasonable expectation of success.

b. Public school poverty rate above district poverty rate: A district may designate a school that serves multiple attendance areas as an eligible school if the percentage of children enrolled in that school from low-income families is equal to the percentage of children from low-income families in an eligible school attendance area. A continuation high school, magnet school, community school, or locally funded charter school could be served under this exception.

c. Skipping an eligible school: A district may skip eligible school attendance areas that have higher proportions of children from low-income families if the children in those attendance areas are receiving, from nonfederal funds, services of the same type at a funding level that is equal to that which would have been received from Title I, Part A funds. For example, a school that would be eligible to be served by Title I, Part A funds could be skipped if the school was allocated EIA/SCE funds equal to the allocation that would have been made under Title I. If a "skipped" school is served by any state or local program other than EIA/SCE, please click on the comments box and describe these services and allocations.

A school with a poverty concentration above 75 percent could be skipped for Title I, Part A funding if the school was allocated nonfederal funds and was receiving services of the same type as Title I at a funding level that is at least equal to what the school would have received from Title I.

d. Desegregation waiver or eligibility waiver: If a district is operating a state or court-ordered desegregation program, the district may request a waiver from the USDE to allow the district to serve as eligible schools at or above 25 percent poverty. For more information on waiver procedures see Appendix A of the Handbook for Selecting and Serving Compensatory Education Schools. Note: Contact the Title I Policy and Accountability Office at (916) 319-0854 for further information regarding either of these two waivers.

e. Grandfather provision: USC 6313 (b)(1)(C) To protect schools that may lose eligibility for one year due to fluctuations in attendance and percent poverty rate, the LEA may designate and serve that school attendance area or school that is not eligible under this section, but that was eligible and that was served in the preceding fiscal year, but only for 1 additional fiscal year .

f. Feeder pattern: Use of feeder school poverty data for secondary school ranking. If this exception is used, please click on the comments box and describe the calculations. For an example of how to calculate for feeder pattern go to the Guidance on Identifying Eligible Title I Schools and Attendance Areas. The guidance is at .

Insert the appropriate letter (a-f above) on page 6, Column I if you are qualifying a school for Title I funds based on one of the above exceptions.

Reminder: If any school-level data changes (additions, deletions, enrollment, free and reduced-price lunch data, etc.) the district may enter new data for a school(s), the poverty rate will be automatically recalculated in Section 2 for whichever ranking method is used (i.e., districtwide or grade span). The LEA, for example, may update the student enrollment and low-income data with more recent data such as October CBEDS information. The district must apply the new data to all schools and maintain on file the data that led to the change.

Instructions for Page 6 Title I, Part A Ranking of Public Schools

Low-income measure: This measure is the low-income measure selected on page 5, Section A.1.

Ranking order: This ranking corresponds to the LEA's selection on page 5, Section A.2.

Poverty rate: This information is determined by the low-income measure and ranking order option selected by the LEA.

Column A: Name of School, Grade Levels, and School Code

The name of the school, its grade levels, and school code are listed in this column.

Column B: Grade Span Group

The number 1, 2, or 3 in this column identifies the grade span group for each school. These numbers have been assigned on the basis of the information in the district's Free and Reduced Price Meals Program report and are intended as a reasonable way of dividing the schools into grade span groups. Generally, grade span 1 is for elementary grades, grade span 2 is for middle grades and grade span 3 is for high schools. See the table on page 5. To alter these groupings, make the appropriate changes to column B and to the grade span section on page 5.

Column C: Student Enrollment in Attendance Area

These numbers are pre-entered based on the LEA's Free and Reduced Price Meals Program Report. Included are the numbers of children enrolled in each school plus the number in each school's attendance area that are not enrolled in public schools (e.g., students enrolled in private schools, dropouts, etc.).

The student enrollment data are prior year data submitted as part of the ConApp, Part II. An LEA may use more recent data in Column C to update the student enrollment numbers. The district must maintain on file the new data that led to the change.

Note: If the LEA's Free and Reduced Price Meals Program report was completed according to instructions, all appropriate adjustments have been made to enrollment and Free and Reduced Price Meals Program numbers for continuation schools, magnet schools, and special education programs and to accommodate intradistrict transfers.

The data in Columns C, student enrollment and D, number of low-income students are collected for the month of October by LEAs. This pre-entered data was reported to CDE by LEAs on the 2007-08 ConApp, Part II, on page 44. The data is prior year data and may be updated by the LEA. The district must maintain on file the new data that led to the change.

Columns D and E: Low-Income (Number/Percent)

The number of children from low-income families printed in Column D is determined on the basis of the low-income measure selected on page 5. Column E is the percent of children from low-income families and is automatically calculated after Columns C and D are entered. If the district is using a low-income measure other than what is provided (e.g., a composite), it must apply the same poverty measure to its entire school attendance area and also revise page 5, Section A.2.

The number of low-income children in Column D is pre-entered and reflects prior year data submitted by the LEA as part of the ConApp, Part II. An LEA may use more recent data in Column D to update the number of low-income children. The district must maintain on file the new data that led to the change.

Column F: Title I Rank

Each school in the district is given a rank on the basis of the percent of low-income students in Column E. The school with the highest poverty rate is given the rank 1, the next highest rank 2, and so forth. In the case of a provision 2 or provision 3 school, for ranking purposes the school must use the actual data that they used to become a provision 2 or 3 school.

Note: Each school with parentheses around its ranking number is eligible for Title I services because the school is at, or above, the district's or grade span's poverty rate. Schools that have brackets around their ranking number are eligible because they are above 35 percent, though not above the district's or grade span's poverty rate (see exception "a" on page 5).

Note: Schools with no parentheses or brackets around their ranking number should be considered ineligible for Title I, Part A services.

Column G: Ranking Exceptions

If a school is not eligible because it is below the district's poverty rate, an exception must be used if the district wishes to make the school eligible. Explanations of the six possible Title I ranking exceptions was previously provided on page 5. One of these ranking exceptions must be used for each school that the district wishes to serve that is below the district's poverty rate. In Column G, enter the appropriate letter of the ranking exception (page 5, Section D).

Column H: NCLB, Title I Funded

Identify the schools that will receive Title I, Part A funds in Column H. In general, except for the six ranking exceptions, a school shall receive Title I, Part A funding only if it is at or above either the districtwide poverty rate or the grade span poverty rate.

If the districtwide poverty percentage is below 35 percent and the LEA chooses to fund a school with less than 35 percent poverty, then all funded schools must receive 125 percent of the per low income student amount. This is figured by dividing the Title I, Part A annual entitlement by the total number of low-income students in the LEA, which results in the LEA's amount per low-income student. This amount is then multiplied by 1.25 which is the minimum amount per low-income student that must be used when allocating Title I, Part A funds to all eligible schools.

Example:

Total annual Title I allocation:

Total number of LEA low-income students x 125percent= allocation per low-income student

$100,000 divided by 500 low-income students = $200 per child x 1.25=$250 allocation per low-income students in all schools

Note: Although any eligible school may be funded as long as it is served in rank order, the LEA may elect not to serve eligible schools if it determines that there are insufficient Title I, Part A funds to provide a program that would have a reasonable chance of success. When this cutoff point is determined, no schools below the cutoff may be funded.

Instructions for EIA Intra-district Allocation Data (Page 7 Con App)

Note: Columns A, B, C, D, E and F will be “pre-populated” using data entered from page 6. Please check the data and confirm that it is correct.

SCE Ranking Choices: Indicate the methods to be used in determining eligibility and rank of schools for EIA/SCE.[1]

Low Income Measure: The low income measure will be supplied by the CADS based on information from page 5.

Ranking Order: The ranking order that was selected on page 5 will be automatically checked on this page.

Column A Name of school: A list of participating schools, grade levels and County, District, and School (CDS) codes is supplied by using data from the CDS database that is maintained by the Educational Demographics Office. The CADS lists each district K-12 school, with the exception of charter schools (charter schools are not eligible for EIA funding). Check the list to ensure that it is correct. For further assistance regarding CDS codes, please contact Linda Sukauskas, Associate Governmental Programs Analyst, Educational Demographics Office at 916-327-8647.

Column B Grade Span Group: The grade span group is supplied by the CADS.

Column C Students Enrolled: The number of students enrolled is supplied by the CADS. This number may be changed by the user to reflect current enrollment.

Column D Number of LEP Students: The number of LEP students is supplied by the CADS using 2006-07 Language Census Report (R-30). You will need to enter the number of students of limited-English proficiency (LEP) at each school as reported in the most recent Language Census Report (R-30)

Column E Number of Low-Income Students: The number of low-income students is supplied by the CADS.

Column F Number of Educationally Disadvantaged Youths (EDY): Enter the number of EDY students. Enter the number of educationally disadvantaged students[2] (EDY) at each school. The term “educationally disadvantaged” applies to students who meet any one of the following criteria:

:

• are not proficient in English

• speak a primary language other than English, are proficient in the English language, but are not meeting state academic standards

• scored below proficient on the most recent STAR Test

• scored below the fiftieth percentile on a nationally normed test

• are performing below the level appropriate for their age, based upon objective, empirical evidence in the English language, such as criterion-referenced tests, diagnostic tests, and development scales (such are used to assess students in kindergarten and first grade for program placement the following year)

• are academically disadvantaged by other factors used by the district to measure educational needs.

NOTE: The LEA may use a duplicated count or an unduplicated count in this column. If the count is duplicated, a lower per/pupil allocation amount will be calculated in ConApp, Part II. If the count is duplicated, a higher per/pupil allocation amount will be calculated in ConApp, Part II. In either case, the per/pupil amount may be increased or decreased based on 5-CCR 4416.

Column G    Enter the total number of students in need by adding (Column D plus E plus F). Alternatively, the district may enter an unduplicated count of students in need at each school.

Column H Percent of Students in Need: The percent of students in need is supplied by the CADS.

Column I EIA/SCE Rank: The EIA/SCE rank is supplied by the CADS.

Column J EIA/SCE School Intended for Funding: Enter an “X” for to indicate that the school is intended to be funded using EIA/SCE.

Frequently Asked Questions and Answers

1. May an LEA still select CalWorks data as a poverty measure for ranking schools?

Yes. LEAs may still use CalWorks data to rank schools eligible for Title I funding. CDE no longer receives this data. However, the LEA must obtain the data directly from their County Welfare Office. Please be aware that in many cases, the data may not be available. The LEA must then select an alternative poverty measure as listed in Section A. 1. on page 5.

2. A school that received Title I funds last year is no longer at or above the districtwide poverty percentage. Can the school qualify for funding for one more year?

Yes. The grandfather provision (see Ranking Exceptions, e, above) allows for an additional year of funding for schools that were funded last year but no longer rank high enough in the current school year to receive Title I, Part A. Enter the letter “e” in Column G on page 7 to qualify the school. The school does not need to be the next ranked school after all eligible schools that are at or above the districtwide poverty percentage in order to be eligible.

3. One of our high schools just missed being one of the schools at or above the districtwide poverty percentage (or grade span percentage). Is there a way that we can qualify the school?

Oftentimes, middle schools and high schools do not qualify for funding because students are reluctant to participate in free or reduced meal program or fail to turn in the income data needed to the school. An LEA may project the number of low-income children in a middle school or high school on the basis of average poverty rate of the elementary school attendance areas that feed into that school. For examples of how to calculate feeder pattern, go to . Click on Allocating Title I Funds to Schools.

4. My district has an enrollment of less than 1,000 students. What ranking rules apply?

LEAs with a total enrollment of less than 1,000 students are not required to allocate funds to school attendance areas or schools in rank order of poverty. Also, the LEA is not required to determine a per-pupil amount and multiply that figure by the number of poor children in each attendance area or school in order to arrive at an allocation. In addition, neither provision applies regarding (1) requiring an LEA to allocate a higher per pupil amount to areas or schools with higher poverty rates than it allocated to areas or schools with lower poverty rates or (2) requiring that the per pupil amount used to determine each school’s allocation be at least 125 percent of the LEA’s per pupil Title I allocation in cases where a school district serves a school with a poverty rate below 35 percent.

However, the LEA must have a rational basis for how it allocates Title I funds/resources among its schools that is based on an assessment of the needs of the students in those schools. An LEA cannot use this special provision arbitrarily to skip a school if its students have a demonstrated need that is as great as or greater than another school.

5. May a school with a poverty percentage above 75 percent be skipped if an LEA funds the school from other sources to same level as if school had received Title I funds?

Yes. Under Section 1113(b) (1) (D) an LEA may chose not to serve an eligible school attendance area or school that has a higher poverty percentage provided:

• the school meets the comparability requirement in section 1120A(c) of the Title I statute;

• the school is receiving supplemental funds from other state or local sources that are spent according to the requirements of Section 1114 (schoolwide program school) or 1115 (targeted assistance school) of the Title I statute; and

• the amount of supplemental funds expended per poverty child from State or local sources equals or exceeds the amount of Title I, Part A funds that would otherwise be allocated to that school.

There is no language in Section 1113 that indicates that this provision could not apply to schools with a poverty rate of 75 percent or more.

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[1] For a description of ranking and allocation models, see 5CCR 4421, Allocation Models

[2] 5CCR 4414

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