Cdn.p-r-i.org
UNCONFIRMED MINUTES
July 18-19, 2007
Dedeman Hotel
Istanbul, Turkey
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.
Wednesday, July 18, 2007 – Thursday, July 19, 2007
1.0 Opening Comments
1.1 Call to Order/Quorum Check
The meeting was called to order by Chairperson (Mark Covert).
The following representatives were in attendance:
User Members Present:
Name Company
David Burger Rockwell Collins (Liaison Only)
Mark Cathey Spirit Aerosystems
Mark Covert Honeywell
David Day GE Aviation
Mike Gallagher Lockheed Martin
Steve Meyer Goodrich
Rick Ouellette The Boeing Company
Jay Park Northrop Grumman
Zdenek Sitar Honeywell
LaVerne Waalkes Spirit Aerosystems
Dewey Whittaker Honeywell (Liaison Only)
Other Participants/Members:
Name Company
John Cristman X-R-I Testing
Hermann Brunthaler AMAG Rolling GMBA
PRI Staff:
John Barrett PRI Staff Engineer
David Luoni (Lu) PRI Staff Engineer
1.1 Review of Agenda
Review of agenda completed, review of new business those that were added have been reflected in the revised agenda and agreed upon.
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See new business proposed:
|Number |Raised by |Description |
|1 |Barrett |Comparison of AC7004 and the revision to AS9003 (Provided by Susan Frailey) - Mike Gallagher's|
| | |briefing on status |
|2 |Barrett |Policy on resolution of ballot exceptions |
|3 |Barrett |Policy review - withdrawal of AC7004 certificates |
|4 |Barrett |Succession Planning |
|5 |Barrett |NTGOP Appendix Revision Discussion |
|6 |Barrett |Standardized Prep Instructions Review - Barrett to email for comments |
|7 |Barrett |Liaison Listing in Attendees Guide |
|8 |Barrett |Changes in AQS Membership (Mike Terry Leaving) (New UVM - Dan Healey to replace Janice for |
| | |Hawker Beechcraft) (New Members - Jay Park Northrop Grumman and Mark Cathey - Spirit) |
|9 |Barrett |NOP-011 Criteria for failure |
|10 |Meyer |Quorum & Voting - Merit |
|11 |Meyer |Electronics - Standard QMS requirements in NOP-002 (ISO9001) - Zdenek to report out on Weds |
|12 |Covert |Liaison discussion on QMS questions related to commodity checklists - policy on flowdown and |
| | |content of QMS content. |
|13 |Barrett |Extension of approval for Welding supplier - Prior email polling |
1.2 Approval of Previous Meeting Minutes
Motion made and seconded to approve the previous meeting minutes as written. The minutes from the April 2007 meeting were unanimously approved by the Task Group.
1.3 Task Group Membership
Motion for Jay Park, Northrop Grumman, and Mark Cathey, Spirit Aerosystems were added as new user voting members of task group, motion approved. Daniel Healey, Hawker Beechcraft, was approved as a new user voting member. It was agreed that all new members shall withhold balloting on audit reports pending participating in audit report review correlation meeting. It was noted that Mike Terry of The Boeing Company has resigned AQS TG membership.
2.0 Task Group Tutorial
A supplier tutorial was presented for new attendees.
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3.0 Rolling Action Item List (RAIL)
Latest RAIL was updated and will be reviewed and updated on a monthly basis. The RAIL is located on eAuditNet/Public Documents/Aerospace Quality Systems/Rolling Action Item List.
4.0 Task Group Metrics Review
4.1 Task Group / NMC Metrics
AQS metrics were presented to the Task Group by PRI.
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Reaccred cycle time for audits reviewed under delegation should be 7 and not 14 days for SE review. The task group reviewers are asked to notify the Staff Engineer by email if audit is set for 14 days.
4.2 Staff Engineer Delegation Oversight Metrics
2nd Quarter 2007 see attached:
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Action Item: M Covert send to J Barrett the June audit review information to be reflected in metrics.
5.0 AQS Accreditation Duration Discussion
All task group members to reviewed the 3 year rule; see attached summary for the following primes: GE Aviation, Honeywell Aerospace, Goodrich, Spirit Aerosystems, Lockheed Martin Corp, The Boeing Company, Northrop Grumman.
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Also reviewed supplier perspective based on a phone survey conducted by members from Braddock and Paulo Products Inc.
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Summary; 3 year cycle is adequate and primes are satisfied based on risk based assessments
Action Item: John Barrett shall refresh the chart on re-audit frequency summary. Revise query to include more recent audits and exclude failed audits and reflect merit period for the conjoined audits. Due by 24 Oct 2007.
6.0 QMS Integration
A review of the AQS liaison evaluation tool was conducted within the meeting to familiarize TG who are not part of liaison group. David Day presented pilot checklist analysis for NMSE and a summary of the training provided to the AQS Liaisons during the Monday meeting. Worksheet tool is attached.
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Action Item: Barrett/Covert/Day/Osborne to conduct training by WebEx for AQS Liaison for those unable to attend this week’s training. Due by 7 Aug 2007.
See AQS Liaison Assignments below:
|Commodity |Liaison |Company |
|Chem Proc |Jeff Cerre |Cessna |
|Coatings |David Scheff |Eaton |
|Composites |Rick Ouellette |Boeing IDS |
|Electronics |Dewey Whittaker |Honeywell |
|Fasteners |Jim Traverso |Honeywell |
|Heat Treating |Mike Gallagher |Lockheed Martin |
|NDT |Greg Hall |Cessna |
|NMSE |David Day |GE Aviation |
|Welding |Steve Meyer |Goodrich |
Jay Park reviewed his Certificate of conformance (C of C) report out provided to the NMC earlier in the week.
AQS TG consensus use of C of C verification proposal to be included in the commodity job audits is not redundant to QMS. AQS is not opposed to the proposal but feels it is out of AQS TG scope to mandate use.
7.0 Supplier Support Committee Leadership Team Meeting Report
SSC summary was presented by John Cristman, X-Ray Industries.
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8.0 AQS Staff Engineering Support
David Luoni (Lu) introduced to TG as perspective new AQS SE. Lu is currently reviewing audits with John Barrett. When Lu has demonstrated an understanding of the task group expectations, he be begin to review audits as a non-delegated staff engineer for AQS. An email shall be sent to all users when that activity has begun. The task group shall be expected to review all audits from Lu at 100% based on task group rules.
Action Item: John Barrett shall send an email to AQS User Members when Lu begins reviewing audits as a non-delegated staff engineer for AQS.
9.0 AQS Handbook Review
Review and editing of handbook continued at Istanbul meeting tough section 4.9.5 Review will continue at AQS meeting in Istanbul.
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10.0 MOU with other Task Groups
The AQS Task Group is responsible to create and coordinate a Memorandum of Understanding (MOU) with each task group where coordination is required for use of our checklist or services. Several other task groups have begun this effort for their work scope. John Barrett presented a rough draft MOU for review at the AQS Task Group meeting in Istanbul.
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Action Item: Dave Day and Caroline Osborne will assist John Barrett in continuing draft of MOU. Due by 24 October 2007
Action item: John Barrett to add item to new business for AQS Liaison scope include any QMS issues with all task groups. Due by 22 October 2007
11.0 Auditor Training
TG reviewed training content and made updates to training outline.
Auditor Training preparation assignments:
Mike Gallagher write major/minor definitions
Mark Covert compile scenarios
Steve Meyer compile trends and constancy
Mark Covert to give Steve Meyer trend data
Action Item: John Barrett to schedule a WebEx meeting to review final presentation. Due by 14 Sep 2007.
12.0 Review of New Business Items
12.1 The comparison documented by Susan Frailey between the current AC7004 checklist and current draft of AS9003. The document was circulated to all task group members. Mike Gallagher provided a brief update on the status of the revision. After some minor delays, the revision is progressing well and should be released shortly.
12.2 Policy on resolution of ballot exceptions was reviewed and accepted by the task group. During an audit review ballot, when a minority disposition is provided by a task group reviewer, the staff engineer shall assure that the recommendation is either complied with, or the following process for resolution shall be followed: The minority commenter shall be contacted for a discussion to seek consensus. If consensus cannot be reached, then a meeting of the reviewers who documented a ballot for the particular audit shall be held to see consensus. If consensus cannot be reached, then a meeting of the task group shall be scheduled to discuss the matter. During that meeting, the majority vote shall govern the outcome.
12.3 Policy review –withdrawal of AC7004 certificates. The task group discussed the current practice and the current procedures related to the withdrawal or suspension of AQS accreditations. Current procedures require that no AQS accreditation can be approved when there is no Nadcap accreditation approved for the supplier. When an audit is failed or accreditation is suspended or withdrawn, the task group making that decision is required to evaluate if the quality systems approval is affected. If affected the AQS task group shall be informed. Only when the AQS task group is notified, shall an existing accreditation be considered for failure, withdrawal or suspension. The AQS task group agreed to follow current procedures as written and suspend the practice to fail AC7004 accreditation solely based upon failure or expiration of a single conjoined commodity.
12.4 Succession planning vice chair to succeed chair upon vacating. Although no firm date of succession has been set, the current chair is planning to seek additional educational degree and shall be stepping down at that time.
12.5 NTGOP Appendix update. Since the last revision of the AQS appendix was issued this past year, there are no pressing issues requiring revision. The NTGOP-001 is being worked for revision due to standardization issues. The AQS appendix shall require revision following that revision.
12.6 Standardized prep instructions review. The PRI Staff Engineers have drafted a standard prep instruction which is intended to replace the multiple prep instructions for each commodity. Attached is the current draft which is proposed as a replacement for the AQS prep instruction.
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Action Item: Task Group members are to email for comments by John Barrett. Due by 31 Aug 2007.
12.7 Liaison listing is a new addition to the July Attendees Guide. A question was raised to determine if the current listing meets the needs of the task group. The task group agreed to accept the listing which has now been added to latest edition to Attendees Guide.
Action Item: John Barrett shall review the listing prior to each meeting and provide updates for each new edition. Ongoing.
12.8 New members were discussed and the actions taken are documented in section 1.3 of these minutes.
12.9 Criteria for failure (NOP-011). The task group discussed the pending recommendations by the standardization sub-committee. The task group is to review the current guidelines in the NOP-011 appendix and validate. An email shall be sent shortly to the AQS chair with a formal request.
12.10 Quorum and Voting & Merit. The task group reviewed the recent recommendations from the standardization sub-committees for the subject changes. The AQS does not currently have an active merit program, but the quorum and voting criteria shall have an affect on the AQS task group. More to follow.
12.11 Zdenek Sitar Reported out Electronics Task Group position regarding flow down and acceptance of QMS. No consensus met by task group.
12.12 The task group discussed the question raised during the Liaison meeting regarding QMS questions relating to quality system flowdown to subtiers. It was agreed that such a requirement was the role of the prime and task groups should not be defining a mandate for a particular quality system for subtiers.
12.13 The task group had been requested to consider an extension for accreditation for a particular supplier. That weld supplier extension for AQS accreditation was discussed and granted with consensus of TG.
12.14 Business engagement FTC rules etc. Are there other business rules to consider since this is a global operation (Europe Asia)?
Action Item: John Barrett shall communicate with NMC and report. Due by 24 October 2007
13.0 Auditor Consistency (Closed Session)
Reviewed further analysis for auditor consistency
Action Item: Mark Cathey, Steve Meyer, Dave Day, & Mark Covert perform deep dive on outlying audits. Due by 31 Aug 2007.
Action Item: John Barrett set up telecom net meeting with mining team. Due by 31 Aug 2007.
Adjournment
July 18th meeting adjourned at 5:00 PM
July 19th meeting adjourned at 5:00 PM
Minutes prepared by:
Rick Ouellette Richard.j.ouellette@
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