N110 – Reading/Language Arts Participation Status File ...



U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N110 – Reading/Language Arts Participation Status

File Specifications

Version 5.0

SY 2008-09

August 2009

This technical guide was produced under U.S. Department of Education Contract No. GS00F0049M–ED05P01299 with Perot Systems Government Services, Inc. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of Education

Arne Duncan

Secretary

Office of Planning, Evaluation and Policy Development

Carmel Martin

Assistant Secretary

August 2009

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N110 – Reading/Language Arts Participation Status File Specifications, Washington, D.C., 2009.

This technical guide is also available on the Department’s Web site at:

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

DOCUMENT CONTROL

DOCUMENT INFORMATION

|Title: |N110 – Reading/Language Arts Participation Status File Specifications |

|Revision: |Version 5.0 |

|Issue Date: |August 2009 |

|Security Level: |Unclassified – For Official Use Only |

|Filename: |N110 - Read-Lang Arts Participation Status v5.0.doc |

DOCUMENT HISTORY

|Version Number |Date |Summary of Change |

|1.0 | |This file specification was not used for SYs 2003–04 and 2004–05. |

|2.0 | |Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to|

| | |build files for SY 2005–06. |

|3.0 | |Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc.) of this file specification is used to|

| | |build files for SY 2006–07. |

|4.0 | |Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc.) of this file specification is used to|

| | |build files for SY 2007–08. |

|5.0 |July 2009 |Replaced SY 2007-08 with SY 2008-09. |

|State Review | |Replaced category Race/Ethnicity with new category Major Racial Ethnic Group |

|Version | |Updated all instances of “grand total” with “total of the education unit.” |

| | |4.3, 5.3 – Updated data file examples for SY 2008-09. |

|5.0 |August 2009 |1.0 – Changed language for information requirement. |

|Final | |1.2 and 2.0 – Reformat |

| | |2.0 – Added questions “are students who were not enrolled for the full academic year |

| | |included,” “why is “NA – Not applicable” a permitted value for participation status,” “what |

| | |are the permitted values for the category major racial ethnic group,” and “which permitted |

| | |values should be used for the category major racial and ethnic group.” |

| | |2.0 – Revised question “what records are required.” |

| | |4.3 and 5.3 – Fixed examples so that “NA” is not used with other permitted value options for |

| | |the same LEA or school |

RELEASE AUTHORIZATION

|Name |Signature / Date |

|Author | |

|QA | |

|Release Authority | |

PREFACE

This document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

CONTENTS

DOCUMENT CONTROL ii

PREFACE iv

CONTENTS v

1.0 PURPOSE 1

1.1 Changes from the SY 2007-08 File Specifications 1

1.2 Requirements for Submitting this Data Group 1

2.0 GUIDANCE FOR SUBMITTING THIS FILE 3

3.0 FILE NAMING CONVENTION 6

3.1 Population Status 6

4.0 LEA READING/LANGUAGE ARTS PARTICIPATION STATUS FILE 7

4.1 Header Record Definition 7

4.2 Data Record Definition 8

4.3 LEA Reading/Language Arts Participation Status File Examples 11

4.3.1 Partial Record Sample for Fixed Format LEA Reading/Language Arts Participation Status File 11

4.3.2 Partial Record Sample for Comma–Delimited File Format LEA Reading/Language Arts Participation Status File 12

4.3.3 Partial Record Sample for Tab–Delimited File Format LEA Reading/Language Arts Participation Status File 13

5.0 SCHOOL READING/LANGUAGE ARTS PARTICIPATION STATUS 14

5.1 Header Record Definition 14

5.2 Data Record Definition 15

5.3 School Reading/Language Arts Participation Status File Examples 18

5.3.1 Partial Record Sample for Fixed Format School Reading/Language Arts Participation Status File 18

5.3.2 Partial Record Sample for Comma–Delimited File Format School Reading/Language Arts Participation Status File 19

5.3.3 Partial Record Sample for Tab–Delimited File Format School Reading/Language Arts Participation Status File 20

PURPOSE

This document contains instructions for building fixed and delimited files to submit EDFacts Data Group: Reading/Language Arts Participation Status Table, DG553. The definition for this data group is in the row “Table Name” in Table 4.2–1.

New! The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.   

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1 Changes from the SY 2007-08 File Specifications

There have been changes to this file specification that resulted in changes to the fixed format (.txt) record layout.

• Added category Major Racial Ethnic Group

2 Requirements for Submitting this Data Group

New! This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

New! Table 1.2-1 Reading/Language Arts Participation Status, Core Reporting Requirements

| |SEA |LEA |School |

|Reporting Period |School year |

| | |

| |The status in this file can be viewed as a final result for the school year. For example, the |

| |status for SY 2008-09 is based on assessments administered during SY 2008-09. |

|Education units reported |This file is not submitted at |Operational LEAs required to |Operational schools |

| |the SEA level |determine AYP status | |

|Education units not reported | |Closed, inactive, or future LEAs|Closed, inactive, or future |

| | | |schools |

The following table indicates the valid combinations of categories. An “X” in the column indicates that the column must be populated when reporting that particular category.

Table 1.2–2: Reading/Language Arts Participation Status Table, Required Categories

|Category Set |Table Name[1] |Major |LEP Status |Disability |Economically |Participation |Comments |

| | |Racial |(Only) |Status |Disadvantaged |Status | |

| | |Ethnic | |(ONLY) |Status | | |

| | |Group | | | | | |

|Category Set B|RLAPRTSTAT | |X | | |X |Status by LEP Status (Only) |

|Category Set C|RLAPRTSTAT | | |X | |X |Status by Disability Status |

| | | | | | | |(Only) |

|Category Set D|RLAPRTSTAT | | | |X |X |Status by Economically |

| | | | | | | |Disadvantaged Status |

|All Students |RLAPRTSTAT | | | | |X |All Students |

GUIDANCE FOR SUBMITTING THIS FILE

This file specification is used to collect the Reading/Language Arts Participation status – whether a school or district met the 95% participation requirement in reading/language arts as outline in each state’s consolidated state accountability workbook.

See below for additional guidance concerning this file:

New! Are students who were not enrolled for the full academic year included?

Yes. The participation status is based on all students, including both those enrolled for a full academic year and those students not enrolled for a full academic year.

Revised! What records are required?

Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.

|Category set or all students |Number of records per school or district |

|Category set A – major racial ethnic group |One or more |

|Category set B – LEP status (only) |One |

|Category set C – disability status (only) |One |

|Category set D – economically disadvantaged status |One |

|All students |One |

Each record in the file indicates the status of the Reading/Language Arts Participation for a specific student subgroup or all students. For example, if a school met the Reading/Language Arts Participation Status for economically disadvantaged students, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “MET” in the field for “Status.” When reporting the indicator for all students, only the field “Status” is used. The status of “All Students” is the result of the participation of all students. It is not the overall designation of the district or school.

Revised! What are the permitted values for participation status?

For any school or district, the Reading/Language Arts Participation status has one of the following statuses for the various student subgroups and for all students:

• MET: The school or district met the 95% Reading/Language Arts Participation rate for the specific student subgroup or all students.

• NOTMET: The school or district did not meet the 95% Reading/Language Arts Participation rate for the specific student subgroup or all students.

• TOOFEW: The number of students in a specific student subgroup or all students was less than the minimum group size outlines in a state’s consolidated accountability workbook necessary required to reliably calculate the Reading/Language Arts Participation status.

• NOSTUDENTS: There were no students in the subgroup. If a school or district has no students in a specific subgroup, the status should be reported as "NOSTUDENTS."

o If no students are in the school or district, the school or district should not be included in this file.

• MISSING: The Reading/Language Arts Participation status for a specific school or district is not available at the time the file is prepared.

New! Why is “NA – Not applicable” a permitted value for participation status?

Districts that are not required to meet the Reading/Language Arts participation status due to exceptional circumstances should be left out of the file. However, if an SEA decides to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students is not present in a district or school, the status is reported as “NOSTUDENTS.”

New! What are the permitted values for the category major racial and ethnic group?

The permitted values are:

• White (not Hispanic) / Caucasian

• Black (not Hispanic) / African American

• Hispanic / Latino – use if includes Puerto Ricans

• Hispanic (not Puerto Rican)

• Puerto Rican

• Asian – Use if doesn’t include Pacific Islanders

• Asian / Pacific Islander

• American Indian / Alaska Native / Native American

• Multicultural / Multiethnic / Multiracial / Other

• Filipino

• Native Hawaiian / Other Pacific Islander / Pacific Islander

New! Which permitted values should be used for the category major racial and ethnic?

States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their State Accountability Plan.

Do any other file specifications collect related data?

Yes. Under NCLB, states determine the Adequate Yearly Progress (AYP) status of each school and district. Each school and district receives one overall AYP designation, which is collected in N/X103, DG32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.

|AYP Status[2] |

|N/X103, DG32 (N/X103, DG617) |

|Reading/Language Arts |Mathematics |Other indicators |

|95% Participation |AMO Status by |95% Participation |AMO Status by |Elementary/ |High school graduation |

| |Subgroup | |Subgroup |secondary |rate |

|N/X110, DG553 |N/X111, DG552 |N/X108, DG555 |N/X109, DG554 |N/X106, DG556 |N/X107, |

| | | | | |DG557 |

1

2

FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Reading/Language Arts Participation Status file submissions:

sslevRLAPTSTATvvvvvvv.ext

Where:

ss = Two–character USPS State Abbreviation for the submitting SEA.

lev = Three–character abbreviation for the level submitted. Use:

LEA for a Local Education Agency Reading/Language Arts Participation Status submission

SCH for a School Reading/Language Arts Participation Status submission

Filename = RLAPTSTAT (no more than nine characters).

vvvvvvv = Up to seven–character alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

1 Population Status

The “Pop” column in the header and data records is coded as follows:

M – Mandatory, this field must always be populated

A – This field is populated in accordance with table 1.2–2

O – Optional, data in this field is optional

LEA READING/LANGUAGE ARTS PARTICIPATION STATUS FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA Reading/Language Arts Participation Status File. The file type is specified in the header record.

1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 4.3 for examples of the header record.

Table 4.1–1: Reading/Language Arts Participation Status, LEA Header Record

|Data Element Name |Start |Length |Type |Pop |Definition / Comments |Permitted Values |

| |Position | | | | | |

|Total Records In |51 |10 |Number |M |The total number of Data Records contained| |

|File | | | | |in the file. The header record is NOT | |

| | | | | |included in this count. | |

|File Name (Including|61 |25 |String |M |File Name and extension are provided by | |

|file extension) | | | | |the SEA. The file name should be the same| |

| | | | | |as the external file name. (Please see | |

| | | | | |File Naming Convention in Section 3.0 of | |

| | | | | |this document.) | |

|File Identifier |86 |32 |String |M |Any combination of standard characters to | |

| | | | | |further identify the file as specified by | |

| | | | | |the SEA (e.g., a date, person’s name, | |

| | | | | |version number). | |

|File Reporting |118 |9 |String |M |Enter the Academic School Year for which | |

|Period | | | | |data is being reported. The required | |

| | | | | |format for entering the File Reporting | |

| | | | | |Period is "CCYY–CCYY" or "CCYY CCYY", | |

| | | | | |where either a hyphen or a space must | |

| | | | | |separate the beginning and ending years | |

| | | | | |(e.g., 2008-2009 or 2008 2009). | |

|Filler |127 |278 |String |M |Leave filler field blank. | |

|Carriage Return / |405 |1 | |M | | |

|Line Feed (CRLF) | | | | | | |

2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide status values for the specified categories..

See Section 4.3 for examples of the Data Record.

Table 4.2–1: Reading /Language Arts Participation Status, LEA Data Record

|Data Element Name |Start |Length |Type |Pop |Definition / Comments |Permitted Values |

| |Position | | | | | |

|ID 559 |11 |2 |String |M |The two–digit Federal Information Processing |For a list of valid FIPS|

|FIPS State Code | | | | |Standards (FIPS) for the state, District of |State Codes, refer to |

| | | | | |Columbia, and the possessions and freely |the EDFacts Workbook. |

| | | | | |associated areas of the United States (e.g., | |

| | | | | |Puerto Rico). | |

|ID 570 |13 |2 |String |M |A number used to uniquely identify state |01 – State Education |

|State Agency | | | | |agencies. This data element cannot be updated |Agency  |

|Number | | | | |through this file. | |

|ID 4 |15 |14 |String |M |The identifier assigned to a local education |  |

|State LEA | | | | |agency (LEA) by the state education agency | |

|Identifier | | | | |(SEA). Also known as State LEA ID. This data | |

| | | | | |element cannot be updated through this file. | |

|Filler |29 |20 |String |M |Leave filler field blank. |  |

|Table Name |49 |20 |String |M |An indication of whether the district met the |RLAPRTSTAT |

| | | | | |95 percent participation requirement on the | |

| | | | | |reading/language arts assessment in accordance | |

| | | | | |with state definition. | |

|Filler |69 |15 |String |M |Leave filler field blank. | |

|Major Racial |84 |15 |String |A |The major racial and ethnic groups states use |MA - Asian |

|Ethnic Group | | | | |for accountability and assessment data. |MAN - American Indian / |

| | | | | | |Alaska Native or Native |

| | | | | | |American |

| | | | | | |MAP - Asian / Pacific |

| | | | | | |Islander |

| | | | | | |MB - Black (not |

| | | | | | |Hispanic) or African |

| | | | | | |American |

| | | | | | |MF - Filipino |

| | | | | | |MHL - Hispanic / Latino |

| | | | | | |MHN - Hispanic (not |

| | | | | | |Puerto Rican) |

| | | | | | |MM - Multicultural or |

| | | | | | |Multiethnic or |

| | | | | | |Multiracial |

| | | | | | |MNP - Native Hawaiian / |

| | | | | | |Other Pacific Islander |

| | | | | | |or Pacific Islander |

| | | | | | |MPR - Puerto Rican |

| | | | | | |MW - White (not |

| | | | | | |Hispanic) or Caucasian |

| | | | | | |MISSING |

|Filler |99 |15 |String |M |Leave filler field blank. | |

|Disability Status |114 |15 |String |A |An indication that children (students) are |WDIS – Children with one|

|(ONLY) | | | | |children with disabilities (IDEA). |or more disabilities |

| | | | | | |(IDEA) |

| | | | | | |MISSING |

|LEP Status (Only) |129 |15 |String |A |An indication that students are limited English|LEP – Limited English |

| | | | | |proficient. |proficient (LEP) Student|

| | | | | | | |

| | | | | | |MISSING |

|Filler |144 |15 |String |M |Leave filler field blank. | |

|Economically |159 |15 |String |A |An indication of whether students meet the |ECODIS – Economically |

|Disadvantaged | | | | |state criteria for classification as |Disadvantaged (ED) |

|Status | | | | |economically disadvantaged. |Students |

| | | | | | |MISSING |

|Filler |174 |15 |String |M |Leave filler field blank. | |

|Filler |189 |1 |String |M |Leave filler field blank. |  |

|Explanation |190 |200 |String |O |Submitted files will be processed through |  |

| | | | | |various edit checks. When unusual conditions | |

| | | | | |are detected, warning errors may be issued, | |

| | | | | |even though the data may be valid. When this | |

| | | | | |occurs, an explanation responding to the | |

| | | | | |warning may be submitted with the data, or | |

| | | | | |after files have been processed. The U.S. | |

| | | | | |Department of Education will verify | |

| | | | | |explanations, and after verification, accept | |

| | | | | |the data. | |

|Status |390 |15 |String |M |An indication of whether the district met the |MET – Met 95% |

| | | | | |95 percent participation requirement on the |NOTMET – Did Not Meet |

| | | | | |reading/language arts assessment in accordance |95% |

| | | | | |with state definition. |TOOFEW – Too Few |

| | | | | | |Students for Reliability|

| | | | | | | |

| | | | | | |NOSTUDENTS – No Students|

| | | | | | |in the subgroup |

| | | | | | |MISSING |

| | | | | | | |

| | | | | | |NA – Not Applicable[3] |

|Carriage Return / |405 |1 |  |M |  |  |

|Line Feed (CRLF) | | | | | | |

3 LEA Reading/Language Arts Participation Status File Examples

1 Partial Record Sample for Fixed Format LEA Reading/Language Arts Participation Status File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

[pic]

2 Partial Record Sample for Comma–Delimited File Format LEA Reading/Language Arts Participation Status File

The following text shows the header row and data rows.(

[pic]

3 Partial Record Sample for Tab–Delimited File Format LEA Reading/Language Arts Participation Status File

The following text shows the header row and data rows.(

[pic]

SCHOOL READING/LANGUAGE ARTS PARTICIPATION STATUS

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the School Reading/Language Arts Participation Status File type. The file type is specified in the header record.

1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 5.3 for examples of the header record.

Table 5.1–1: Reading/Language Arts Participation Status, School Header Record

|Data Element Name |Start |Length |Type |Pop |Definition / Comments |Permitted Values |

| |Position | | | | | |

|Total Records In |51 |10 |Number |M |The total number of Data Records contained in| |

|File | | | | |the file. The header record is NOT included | |

| | | | | |in this count. | |

|File Name (Including|61 |25 |String |M |File Name and extension are provided by the | |

|file extension) | | | | |SEA. The file name should be the same as the| |

| | | | | |external file name. (Please see File Naming | |

| | | | | |Convention in Section 3.0 of this document.) | |

|File Identifier |86 |32 |String |M |Any combination of standard characters to | |

| | | | | |further identify the file as specified by the| |

| | | | | |SEA (e.g., a date, person’s name, version | |

| | | | | |number). | |

|File Reporting |118 |9 |String |M |Enter the Academic School Year for which data| |

|Period | | | | |is being reported. The required format for | |

| | | | | |entering the File Reporting Period is | |

| | | | | |"CCYY–CCYY" or "CCYY CCYY", where either a | |

| | | | | |hyphen or a space must separate the beginning| |

| | | | | |and ending years (e.g., 2008-2009 or 2008 | |

| | | | | |2009). | |

|Filler |127 |278 |String |M |Leave filler field blank. | |

|Carriage Return / |405 |1 | |M | | |

|Line Feed (CRLF) | | | | | | |

2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide status values for the specified categories.

See Section 5.3 for examples of the Data Record.

Table 5.2–1: Reading/Language Arts Participation Status, School Data Record

|Data Element Name |Start |Length |Type |Pop |Definition / Comments |Permitted Values |

| |Position | | | | | |

|ID 559 |11 |2 |String |M |The two–digit Federal Information Processing|For a list of valid FIPS |

|FIPS State Code | | | | |Standards (FIPS) for the state, District of |State Codes, refer to the |

| | | | | |Columbia, and the possessions and freely |EDFacts Workbook |

| | | | | |associated areas of the United States (e.g.,| |

| | | | | |Puerto Rico). | |

|ID 570 |13 |2 |String |M |A number used to uniquely identify state |01 – State Education Agency|

|State Agency Number | | | | |agencies. This data element cannot be |  |

| | | | | |updated through this file. | |

|ID 4 |15 |14 |String |M |The identifier assigned to a local education|  |

|State LEA Identifier | | | | |agency (LEA) by the state education agency | |

| | | | | |(SEA). Also known as State LEA ID. This | |

| | | | | |data element cannot be updated through this | |

| | | | | |file. | |

|ID 5 |29 |20 |String |M |The School identifier assigned by the state |  |

|State School | | | | |education agency (SEA). This data element | |

|Identifier | | | | |cannot be updated through this file. | |

|Table Name |49 |20 |String |M |An indication of whether the school met the |RLAPRTSTAT |

| | | | | |95 percent participation requirement on the | |

| | | | | |reading/language arts assessment in | |

| | | | | |accordance with state definition. | |

|Filler |69 |15 |String |M |Leave filler field blank. | |

|Major Racial Ethnic |84 |15 |String |A |The major racial and ethnic groups states |MA - Asian |

|Group | | | | |use for accountability and assessment data. |MAN - American Indian / |

| | | | | | |Alaska Native or Native |

| | | | | | |American |

| | | | | | |MAP - Asian / Pacific |

| | | | | | |Islander |

| | | | | | |MB - Black (not Hispanic) |

| | | | | | |or African American |

| | | | | | |MF - Filipino |

| | | | | | |MHL - Hispanic / Latino |

| | | | | | |MHN - Hispanic (not Puerto |

| | | | | | |Rican) |

| | | | | | |MM - Multicultural or |

| | | | | | |Multiethnic or Multiracial |

| | | | | | |MNP - Native Hawaiian / |

| | | | | | |Other Pacific Islander or |

| | | | | | |Pacific Islander |

| | | | | | |MPR - Puerto Rican |

| | | | | | |MW - White (not Hispanic) |

| | | | | | |or Caucasian |

| | | | | | |MISSING |

|Filler |99 |15 |String |M |Leave filler field blank. | |

|Disability Status |114 |15 |String |A |An indication that children (students) are |WDIS – Children with one or|

|(ONLY) | | | | |children with disabilities (IDEA). |more disabilities (IDEA) |

| | | | | | |MISSING |

|LEP Status (Only) |129 |15 |String |A |An indication that students are limited |LEP – Limited English |

| | | | | |English proficient. |proficient (LEP) Student |

| | | | | | |MISSING |

|Filler |144 |15 |String |M |Leave filler field blank. | |

|Economically |159 |15 |String |A |An indication of whether students meet the |ECODIS – Economically |

|Disadvantaged Status | | | | |state criteria for classification as |Disadvantage Students |

| | | | | |economically disadvantaged. |MISSING |

|Filler |174 |15 |String |M |Leave filler field blank. | |

|Filler |189 |1 |String |M |Leave filler field blank. |  |

|Explanation |190 |200 |String |O |Submitted files will be processed through |  |

| | | | | |various edit checks. When unusual conditions| |

| | | | | |are detected, warning errors may be issued, | |

| | | | | |even though the data may be valid. When | |

| | | | | |this occurs, an explanation responding to | |

| | | | | |the warning may be submitted with the data, | |

| | | | | |or after files have been processed. The | |

| | | | | |U.S. Department of Education will verify | |

| | | | | |explanations, and after verification, accept| |

| | | | | |the data. | |

|Status |390 |15 |String |M |An indication of whether the school met the |MET – Met 95% |

| | | | | |95 percent participation requirement on the |NOTMET – Did Not Meet 95% |

| | | | | |reading/language arts assessment in |TOOFEW – Too Few Students |

| | | | | |accordance with state definition. |for Reliability |

| | | | | | |NOSTUDENTS – No Students in|

| | | | | | |the Subgroup |

| | | | | | |MISSING |

| | | | | | | |

| | | | | | |NA – Not Applicable[4] |

|Carriage Return / |405 |1 |  |M |  |  |

|Line Feed (CRLF) | | | | | | |

3 4 School Reading/Language Arts Participation Status File Examples

1 Partial Record Sample for Fixed Format School Reading/Language Arts Participation Status File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

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2 Partial Record Sample for Comma–Delimited File Format School Reading/Language Arts Participation Status File

The following text shows the header row and data rows.(

[pic]

3 Partial Record Sample for Tab–Delimited File Format School Reading/Language Arts Participation Status File

The following text shows the header row and data rows.(

[pic]

The Department of Education’s mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access.



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[1] The acronyms in the Table Name column represent the technical name of the data used in the file. For example, RLAPRTSTAT stands for Reading/Language Arts Participation Status.

[2] When a school or district is below the “N” size, the ‘small school review’ is used to determine AYP status. The “small school review” is referred to as the Alternative Approach Status (DG617) in N/X103.

• [3] See guidance in section 2.0 “Why is ‘NA – Not applicable’ a permitted value for participation status?”

( Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

( Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

[4] See guidance in section 2.0 “Why is ‘NA – Not applicable’ a permitted value for participation status?”

( Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

( Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

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This file

""""5""""0""""5""""0""""5""""0""""5""""0""""5""""0""""5""""0""""5""""0""""5""""0""""5""""0""""5""""0""""5

LEA"READING/LANGUAGE"AR∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5

LEA∙READING/LANGUAGE∙ARTS∙PARTICIPATION∙STATUS∙∙∙∙∙9∙∙∙∙∙∙∙∙EULEARLAPTSTATVER0005.TXTN110∙LEA∙Read/Lang∙A

1∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MAN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

2∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

3∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

4∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MHN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

5∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MW∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

6∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

7∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

8∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

9∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

LEA∙READING/LANGUAGE∙ARTS∙PARTICIPATION∙STATUS,9,EULEARLAPTSTATVER0005.CSV,LEA∙RLA∙Partic,2008-2009,¶

1,80,01,00603EUPHORIA,,RLAPRTSTAT,,MAN,,,,,,,,,MET¶

2,80,01,00603EUPHORIA,,RLAPRTSTAT,,MA,,,,,,,,,NOTMET¶

3,80,01,00603EUPHORIA,,RLAPRTSTAT,,MB,,,,,,,,,TOOFEW¶

4,80,01,00603EUPHORIA,,RLAPRTSTAT,,MHN,,,,,,,,,NOSTUDENTS¶

5,80,01,00603EUPHORIA,,RLAPRTSTAT,,MW,,,,,,,,,NOTMET¶

6,80,01,00603EUPHORIA,,RLAPRTSTAT,,,,WDIS,,,,,,,NOTMET¶

7,80,01,00603EUPHORIA,,RLAPRTSTAT,,,,,LEP,,,,,,MET¶

8,80,01,00603EUPHORIA,,RLAPRTSTAT,,,,,,,ECODIS,,,,NOTMET¶

9,80,01,00603EUPHORIA,,RLAPRTSTAT,,,,,,,,,,,NOTMET¶

LEA∙READING/LANGUAGE∙ARTS∙PARTICIPATION∙STATUS>9>EULEARLAPTSTATVER0005.TAB>LEA∙RLA∙Partic>2008-2009>¶

1>80>01>00603EUPHORIA>>RLAPRTSTAT>>MAN>>>>>>>>>MET¶

2>80>01>00603EUPHORIA>>RLAPRTSTAT>>MA>>>>>>>>>NOTMET¶

3>80>01>00603EUPHORIA>>RLAPRTSTAT>>MB>>>>>>>>>TOOFEW¶

4>80>01>00603EUPHORIA>>RLAPRTSTAT>>MHN>>>>>>>>>NOSTUDENTS¶

5>80>01>00603EUPHORIA>>RLAPRTSTAT>>MW>>>>>>>>>NOTMET¶

6>80>01>00603EUPHORIA>>RLAPRTSTAT>>>>WDIS>>>>>>>NOTMET¶

7>80>01>00603EUPHORIA>>RLAPRTSTAT>>>>>LEP>>>>>>MET¶

8>80>01>00603EUPHORIA>>RLAPRTSTAT>>>>>>>ECODIS>>>>NOTMET¶

9>80>01>00603EUPHORIA>>RLAPRTSTAT>>>>>>>>>>>NOTMET¶

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5

SCHOOL∙READING/LANGUAGE∙ARTS∙PARTICIPATION∙STATUS∙∙9∙∙∙∙∙∙∙∙EUSCHRLAPTSTATVER0005.TXTN110∙School∙Read/Lan

1∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MAN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

2∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

3∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

4∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MHN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

5∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MW∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

6∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

7∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

8∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

9∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRTSTAT∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

SCHOOL∙READING/LANGUAGE∙ARTS∙PARTICIPATION∙STATUS,9,EUSCHRLAPTSTATVER0005.CSV,Schl∙RLA∙Part,2008-2009,¶

1,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,MAN,,,,,,,,,MET¶

2,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,MA,,,,,,,,,TOOFEW¶

3,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,MB,,,,,,,,,MET¶

4,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,MHN,,,,,,,,,NOTMET¶

5,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,MW,,,,,,,,,NOTMET¶

6,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,,,WDIS,,,,,,,TOOFEW¶

7,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,,,,LEP,,,,,,NOTMET¶

8,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,,,,,,ECODIS,,,,TOOFEW¶

9,80,01,00603EUPHORIA,00000000000000000302,RLAPRTSTAT,,,,,,,,,,,MET¶

SCHOOL∙READING/LANGUAGE∙ARTS∙PARTICIPATION STATUS>9>EUSCHRLAPTSTATVER0005.TAB>Schl∙RLA∙Part>2008-2009>¶

1>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>MAN>>>>>>>>>MET¶

2>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>MA>>>>>>>>>TOOFEW¶

3>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>MB>>>>>>>>>MET¶

4>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>MHN>>>>>>>>>NOTMET¶

5>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>MW>>>>>>>>>NOTMET¶

6>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>>>WDIS>>>>>>>TOOFEW¶

7>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>>>>LEP>>>>>>NOTMET¶

8>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>>>>>>ECODIS>>>>TOOFEW¶

9>80>01>00603EUPHORIA>00000000000000000302>RLAPRTSTAT>>>>>>>>>>>MET¶

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