MS Office ACADEMY



Word Cheat SheetLesson 1Properties XE "Properties" XE "Properties" File > InfoTo view all properties, click on the Show All Properties XE "Properties" link beneath the propertiesPassword Protect XE "Password Protect" File > Info > Protect Document > Encrypt with PasswordType in a password, click ok, and reenter the passwordSaving XE "Saving" Keyboard shortcut Control SFile > Save or Save AsChoose the location of the file by clicking the folder and then type the name of the file in the File Name boxClick OkSave As A Different File Type XE "Save As A Different File Type" File > Save AsChoose the location of the file by clicking the folder and then type the name of the file in the File Name boxClick on the drop down arrow beside the Save As Type box and choose the type of file you want to createHeader XE "Header" Insert > Header & Footer Group > HeaderChoose the Blank OptionType your text in the headerClick on the Red Close Header and Footer command on the Header and Footer Tools Design ribbonTemplate XE "Template" File > NewScroll down to view templates or search for a template using the Search bar located at the top of the screen264939224574500Minimize/Maximize White Space XE "Minimize/Maximize White Space" Move your cursor to the bottom of the document so that it is hovering over the edge of the pageThe cursor will change to a white box with an arrow pointing downwards and a white box with an arrow pointing upwardsDouble click to minimize white spaceDouble click to maximize white spaceLesson 2Views XE "Views" View > Views Group > Click on the desired viewCustomize Ribbon XE "Customize Ribbon" File > Options > Customize Ribbon > Click on commands that you want to add to the ribbonZoom XE "Zoom" View > Zoom Group > Zoom CommandSplit XE "Split" View > Window Group > Split CommandTo remove the split, go to View > Window Group > Remove Split CommandGo To XE "Go To" Keyboard shortcut Control GHome > Editing Group > click on the drop down arrow beside find Click on Go ToFind XE "Find" Keyboard shortcut Control FHome > Editing Group > Find commandThe Navigation Task Pane will appearType the word(s) you are searching for in the search boxReplace XE "Replace" Keyboard shortcut Control HHome > Editing Group > Replace CommandIn the Find What box, type the text that you want to replaceIn the Replace With box, type the new text that you want to replace the old text withClick replace to replace one word or replace all to replace all occurrences of the wordReplace (Formatted) XE "Replace (Formatted)" To format the replaced word, click on More on the bottom left hand corner of the Find and Replace dialog boxClick on the Format buttonChoose FontMake any changes that you want to the replaced wordClick Replace or Replace All to make your changes If you have to replace something else and do not want there to be any formatting, click on the “No Formatting” button at the bottom of the Replace dialog boxCopy XE "Copy" 167743017018000Home > Clipboard Group > CopyCut XE "Cut" Home > Clipboard Group > CutPaste XE "Paste" Home > Clipboard Group > Paste253866223431500Clipboard XE "Clipboard" Home > Clipboard Group > Click on the dialog box launcher (arrow pointing downward at the bottom right corner of the groupRuler XE "Ruler" 20594602540000View > Show Group > click on the checkbox beside RulerGridlines XE "Gridlines" View > Show Group > click on the checkbox beside GridlinesNavigation Pane XE "Navigation Pane" View > Show Group > click on the checkbox beside Navigation PaneLesson 3Font XE "Font" 155842720090100Home > Font Group > Font drop down arrowFont Size XE "Font Size" Home > Font Group > Font Size drop down arrow244030512537000Text Effects XE "Text Effects" Home > Font Group > Text Effects commandBold XE "Bold" 27800306286500Keyboard Shortcut Control BHome > Font Group > Click on the Bold commandItalics XE "Italics" 264388316235400Home > Font Group > Click on the Italics commandUnderline XE "Underline" Home Ribbon > Font Group > Click on the Underline Command263779037998700To change the Underline style, click on the downward pointing arrow beside the underline commandTo change the color of the underline, click on the downward point arrow beside the Underline command and choose Underline Color263816816489400Strikethrough XE "Strikethrough" Home > Font Group > Click on the Strikethrough command26377901143000Subscript XE "Subscript" Home > Font Group > Click on the Subscript command272852713027800SuperscriptHome > Font Group > Click on the Superscript commandSmall Caps XE "Small Caps" 267420911938000Home > Font GroupLaunch the Font dialog box by clicking on the dialog box launcher at the right hand corner of the group Click on the checkbox beside Small CapsChange Case XE "Change Case" 27283893121800Home > Font Group > Click on the Change Case commandChoose what you want to change it to272796019971600Highlighter XE "Highlighter" Home > Font Group > Click on the downward pointing arrow beside the Text Highlight ToolChoose the highlighter colorStyle XE "Style" Home > Styles Group > click on the downward pointing arrow (More Button) to the right of the styles to view all of the stylesClick on the style of your choiceStyle (Modify) XE "Style (Modify)" 28047955753960025887413983300Home > Styles Group > Launch the Styles dialog box by clicking on the dialog box launcher at the right hand corner of the group Click on the Manage Styles button at the bottom of the Styles dialog boxClick on the Modify button on the Manage Styles dialog boxWordArt XE "WordArt" Insert > Text Group > Click on the WordArt commandChoose the desired effectTo modify the WordArt: Drawing Tools Format Ribbon > WordArt Styles Group23095117335500Adjust the text Fill, Outline, and EffectsFormat Painter XE "Format Painter" Home > Clipboard Group > Format PainterClick on the command one time to in order to copy the formatting to one itemDouble click on the command in order to copy the formatting to multiple items29284825491800Clear Formatting XE "Clear Formatting" Home > Font Group > Click on the Clear Formatting commandLesson 4Indents XE "Indents" 164782544196000Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the groupMake sure that you are on the Indents and Spacing Tab (at the top)Adjust the left and right indent numbersFirst Line Indent XE "First Line Indent" Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the groupMake sure that you are on the Indents and Spacing Tab (at the top)Under Special , click on the drop down arrow and choose First LineAdjust the indent by changing the number below the By box.Hanging Indent XE "Hanging Indent" Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the groupMake sure that you are on the Indents and Spacing Tab (at the top)Under Special , click on the drop down arrow and choose HangingAdjust the indent by changing the number below the By box.Negative Indent XE "Negative Indent" Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the groupMake sure that you are on the Indents and Spacing Tab (at the top)Under the Indentation section, in the left or right box, type a – (negative sign) before the numberHorizontal Alignment XE "Horizontal Alignment" Home > Paragraph Group > choose the option that you desireAlign Left: Align Center: Align Right: Justify: Vertically Center On a Page XE "Vertically Center On a Page" Page Layout > Page Setup Group > Launch the Page Setup dialog box by clicking on the dialog box launcer at the bottom right hand corner of the groupClick on the Layout tab at the top of the dialog boxUnder the Page section, click the drop down arrow besidre vertical alignment and change it to the desired alignment273367511747500Paragraph Shading XE "Paragraph Shading" Home > Paragraph Group > Click on the Shading Command Paragraph Border XE "Paragraph Border" Home > Paragraph Group > Click on the Borders commandChoose how you want the border to displayTo view more options for the border (border setting, border style, border color, border width) click on the drop down arrow beside the border and click on Borders and Shading… at the bottom of the menuLine Spacing XE "Line Spacing" 23755353746500Keyboard shortcut: Single space-Control 1Double space –Control 21.5 space – Control 5Home > Paragraph Group > Click on the Line and Paragraph Spacing commandTo change the line spacing to other options , go to Home > Paragraph group > Launch the Paragraph dialog box using the dialog box launcher at the bottom right hand corner of the groupUnder Line Spacing, click on the drop down box and choose the necessary optionUnder the At box, adjust the amount of spacing that is neededBefore and After Spacing XE "Before and After Spacing" Home > Paragraph Group > Launch the Paragraph dialog box by clickin g on the dialog box launer at the bottom right hand corner of the groupChange the numbers in the Before box to adjust the spacing before a paragraphChange the numbers is the After box to adjust the spacing after a paragraph 277431514732000Bulleted List XE "Bulleted List" Home > Paragraph Group > Click on the Bullets Icon To change the style of the bullet, click on the downward pointing arrow beside the bullet icon and choose a option in the bullet library or click on Define New BulletIf you choose Symbol, change the font to Wingdings or Webdings to find an appropriate symbolIf you choose picture, locate an image stored on your computer or on the InternetTo adjust the Indent spacing of a the bulleted list (spacing between the bullet and the accompanying text), right click on the bulleted item and click on Adjust Lists Indents from the shortcut menu29972007239000To create a sub-bullet (demote an item), click on the bullet, then click on the Increase Indent IconHome > Paragraph Group30003758001000To move a sub-bullet so that it is a main bullet (promote an item), click on the bullet, then click on the Decrease Indent IconHome > Paragraph Group282956025019000Numbered List XE "Numbered List" Home > Paragraph Group > Click on the Numbering Icon To change the style of the numbers, click on the downward pointing arrow beside the Numbering icon and choose a option in the libraryTo promote and demote numbered items, go to Home > Paragraph Group > choose the Increase Indent or Decrease Indent commandsTabs XE "Tabs" Home > Paragraph Group > Launch the Paragraph dialog box by clicking on the dialog box launcher at the bottom right hand corner of the groupClick on the Tabs button at the bottom left hand corner the Paragraph dialob boxThe Tabs dialog box should now be openType the number in the Tab stop position boxUnder alignment, choose what type of tab you want to setUnder leader, choose the type of leader that you want (if you need one at all)164211010414000Click on the set icon.To delete all of the tabs, choose Clear All.If you need to delete one tab, click on the number that appears below the tab stop position box and click on the Clear button.Lesson 5Margins XE "Margins" 26479507239000Page Layout > Page Setup Group > Margins Command To do custom margins, launch the Page Setup Dialog box by clicking on the dialog box launcher in the bottom right hand corner of the groupPage Size XE "Page Size" Page Layout > Page Setup Group > SizeOrientation XE "Orientation" Page Layout > Page Setup Group > Orientation Breaks XE "Breaks" Page Layout > Page Setup Group > BreaksChoose Continuous to balance columnsChoose Columns to make text move on to the next columnHyphenation XE "Hyphenation" Page Layout > Page Setup Group > HyphenationLine Numbers XE "Line Numbers" Page Layout > Page Setup Group > Line NumbersNonbreaking Space XE "Nonbreaking Space" Insert > Symbols Group > SymbolFrom the menu, choose More SymbolsClick on the Special Characters TabChoose Nonbreaking SpaceKeep Lines Together XE "Keep Lines Together" Home > Paragraph Group > Launch the Paragraph dialog boxClick on the Line and Page Breaks tab in the dialog boxClick on the checkbox beside Keep Lines Together Columns XE "Columns" Page Layout > Page Setup Group > ColumnsChoose More Columns at the bottom of the menu to access all of the column optionsInsert Blank Page XE "Insert Blank Page" Insert > Pages Group > Blank PageLesson 6254190522923500Table by Dragging XE "Table by Dragging" Insert > Tables Group > TableMove your mouse of the grid and choose how many rows and columns are need, then click 25431756667500Table Dialog Box XE "Table Dialog Box" Insert > Tables Group > TableClick on Insert Table at the bottom of the menu Draw Table XE "Draw Table" Insert > Tables Group > Draw TableHold the mouse down and drag to create a squareUse the mouse to draw lines for columns and rows within the tableQuick Table XE "Quick Table" Insert > Tables Group > Quick TableChoose the table you likeTable Style XE "Table Style" Table Tools Design > Table Styles Group > Select a StyleTo change the Table Style Options go to Table Tools Design > Table Styles Option Group > click on the appropraite CheckboxesTable: Resize Columns/Rows XE "Table\: Resize Columns/Rows" Table Tools Layout > Cell Size GroupTo change the row height, type a number in the box beside HeightTo change the column width, type a number in the box beside WidthTable: AutoSum XE "Table\: AutoSum" Table Tools Layout > Data Group > Formula Table: Autofit to Contents XE "Table\: Autofit to Contents" Table Tools Layout > Cell Size Group > AutoFit > AutoFit to Contents25812752222500Table: Cell Alignment XE "Table\: Cell Alignment" Table Tools Layout > Alignment Group > Choose one of the alignment optionsTable: Sorting XE "Table\: Sorting" Select the text that you want to sortTable Tools Layout > Data Group > SortTable: Merge Cells XE "Table\: Merge Cells" Select the cells that you want to mergeTable Tools Layout > Merge Group > Merge CellsTable: Split Cells XE "Table\: Split Cells" Click in the cell that you want to splitTable Tools Layout > Merge Group > Split CellsTable: Cell Margins XE "Table\: Cell Margins" Table Tools Layout > Alignment Group > Cell MarginsTable: Text Direction XE "Table\: Text Direction" Table Tools Layout > Alignment Group > Text DirectionTable: Convert Table to Text XE "Table\: Convert Table to Text" Table Tools Layout > Data Group > Convert to TextTable: Convert text to Table XE "Table\: Convert text to Table" Select the textInsert > Tables Group > Table > Insert TableTable: View Gridlines XE "Table\: View Gridlines" Table Tools Layout > Table Group > View GridlinesTable: Borders XE "Table\: Borders" Table Tools Design > Borders Group > BordersTable: Shading XE "Table\: Shading" Table Tools Design > Table Styles Group > ShadingLesson 7Themes XE "Themes" Design > Document Formatting Group > ThemesDocument Formatting XE "Document Formatting" Design > Document Formatting Group Quick Parts XE "Quick Parts" Insert > Text Group > Quick PartsBuilding Blocks Organizer XE "Building Blocks Organizer" Insert > text Group > Quick Parts > Building Blocks OrganizerEquations XE "Equations" Insert > Symbols Group > EquationShow Fields XE "Show Fields" Press and hold down the Alt key on the keyboard and then press the F9 key on the keyboardPage Background XE "Page Background" Design > Page Background Group > Page ColorWatermark XE "Watermark" Design > Page Background Group > WatermarkSelect Custom WatermarkChange the settings to meet your needsPage Border XE "Page Border" Design > Page Background Group > Page BordersAdjust the settings if need beTo measure the page border from the text, click on Options in the Borders and Shading dialog boxUnder Measure From: Click on TextText Box XE "Text Box" Insert > Text Group > Text BoxChoose a pre-formatted text box ORClick on Draw Text BoxDraw a rectangle in the area that you want to insert the text boxText Box: Formatting XE "Text Box\: Formatting" Select the text boxGo to Drawing Tools Format > Shape Styles Group > and change the settings of the text boxText Box: Position XE "Text Box\: Position" Select the Text BoxDrawing Tools Format Ribbon > Arrange Group > PositionChoose on of the options available under the menuDrop Cap XE "Drop Cap" Click on the work that you want to add a drop cap to (must be at the beginning of a paragraph)Insert > Text Group > Drop Cap > Drop Cap OptionsChange the settings to your preferenceLesson 8Text Object XE "Text Object" Insert > Text Group > Object > Text From File…To the right of File Name, change the type of file to All FilesClick on the name of the file you want to insertClick on InsertThen Click OKGraphic: Insert picture from File XE "Graphic\: Insert picture from File" Insert > Illustrations Group > PicturesSelect the graphic that you want to insert and Click InsertGraphic: Crop an image XE "Graphic\: Crop an image" Select the image by clicking on itPicture Tools Format Ribbon > Size Group > Crop Click on the Black lines around the edge of the picture and drag them inward to remove the unwanted part of the pictureGraphic: Scale an image XE "Graphic\: Scale an image" Select the picture by clicking on itPicture Tools Format Ribbon > Size Group > Launch the Dialog box by clicking on the dialog box launcherAdjust the percentages beside height and width to scale the graphic proportionatelyTo adjust the graphic so that it is not proportional (height and width are adjusted at different times, uncheck the checkbox beside Aspect Ratio)Graphic: Picture Style XE "Graphic\: Picture Style" XE "Graphic\: Picture Style" Select the picture by clicking on itPicture Tools Format Ribbon > Picture Styles GroupClick on a preset style that you likeGraphic: Border XE "Graphic\: Border" Select the picture by clicking on itPicture Tools Format Ribbon > Picture Styles Group > Picture BorderSelect the color of the borderTo change the thickness (weight) of the border, click on Pictuer Border > WeightTo change the style of the border, click on Picture Border > DashesGraphic: Effects XE "Graphic\: Effects" Select the picture by clicking on itPicture Tools Format Ribbon > Picture Styles Group > Picture EffectsYou have several options to choose from: Presets, Shadow, Reflections, Glow, Soft Edges, Bevel, 3-D RotationGraphic: Picture Layout XE "Graphic\: Picture Layout" Click on the picture by selecting itPicture Tools Format Ribbon > Picture Styles Group > Picture LayoutThis will convert your picture into SmartArt.Graphic: Remove Background XE "Graphic\: Remove Background" Click on the picture by selecting itPicture Tools Format Ribbon > Adjust Group > Remove BackgroundThe areas that will be removed are in purpleTo mark areas to keep, select Mark Areas to KeepTo mark areas to delete, select Mark Areas to RemoveSelect Keep Changes when you are done removing the backgroundGraphic: Corrections XE "Graphic\: Corrections" Click on the picture by selecting itPicture Tools Format Ribbon > Adjust Group > CorrectionsGraphic: Artisitic Effects XE "Graphic\: Artisitic Effects" Click on the picture by selecting itPicture Tools Format Ribbon > Adjust Group > Artistic EffectsGraphic: Compress Picture XE "Graphic\: Compress Picture" Click on the picture by selecting itPicture Tools Format Ribbon > Adjust Group > Compress PictureClick OKGraphic: Change Picture XE "Graphic\: Change Picture" Click on the picture by selecting itPicture Tools Format Ribbon > Adjust Group > Change PictureChoose Browse to switch the picture to one stored on your hard drive, then click InsertOr type a keyword in the Bing Search box and insert the imageGraphic: Reset Picture XE "Graphic\: Reset Picture" Click on the picture by selecting itPicture Tools Format Ribbon > Adjust Group > Reset PictureGraphic: Wrap Text XE "Graphic\: Wrap Text" Click on the picture by selecting itPicture Tools Format Ribbon > Arrange Group > Wrap TextScreenshot XE "Screenshot" Insert > Illustrations Group > ScreenshotUnder Available Windows, select the screen that you would like to captureScreen Clipping XE "Screen Clipping" Insert > Illustrations Group > Screenshot > Screen ClippingWhen the computer screen turns to gray, click and draw a rectangle to select the part of the screen that you want a screen clipping ofGraphics: Online Images XE "Graphics\: Online Images" Insert > Illustrations Group > Online PicturesIn the Bing Image Search box, type a keywordClick on the image, then click InsertShapes XE "Shapes" Insert > Illustrations Group > Shapes > Select the shape you would like to insert Draw the shape by holding down and moving the mouseShapes: Formatting XE "Shapes\: Formatting" Click on the shape to select itDrawing Tools Format Ribbon > Shape Styles Group142284345038200Adjust the Shape Fill (color), Shape Outline (border), and apply Shape Effects as necessarySmartArt XE "SmartArt" Insert > Illustrations Group > SmartArtSelect the type of SmartArt you want to insert and Click OKGo to SmartArt Tools Design Ribbon > Create Graphic Group > Text PaneSmartArt: Resize XE "SmartArt\: Resize" Select the outside border of the entire SmartArtSmartArt Tools Format > Size GroupSmartArt: Style XE "SmartArt\: Style" Select the SmartArtSmartArt Tools Design > SmartArt StylesSmartArt: Color XE "SmartArt\: Color" Select the SmartArtSmart Art Tools Design > SmartArt Styles Group > Change ColorsSmartArt: Change color of individual shape XE "SmartArt\: Change color of individual shape" Select single shape within SmartArtSmartArt Tools Format > Shape Styles Group > Shape FillLesson 9Spell Check XE "Spell Check" Keyboard Shortbut: F7Review Ribbon > Proofing Group > Spelling & GrammarSpell Check Options XE "Spell Check Options" 201422021780500File > Options > ProofingAutoCorrect Options XE "AutoCorrect Options" File > Options > ProofingThesaurus XE "Thesaurus" Review > Proofing Group > ThesaurusType the word in the search box that you want to replace242189010512300Click on the downward pointing arrow beside the word that you want to replace with the original word and click on InsertTranslate XE "Translate" Review > Language Group > TranslateClick on Translate Document122555028892500Change the language in the Translate To boxClick OkPress SendThe translation will open in the web browserComments: New Comment XE "Comments\: New Comment" 11620504191000Place your cursor where you want to insert the comment and go to Review > Comments Group > New CommentType your commentComments: Delete Comment XE "Comments\: Delete Comment" Click on the comment you would like to deleteReview > Comments Group > Delete Track Changes XE "Track Changes" Review > Tracking Group > Track ChangesIcon will appear in blue when Track Changes is turned on.To view changes made to the document, make sure that All Markup is displayed in the drop down box.To view the origninal document, click on the the downward pointing arrow beside All Markup and choose OriginalLesson 10Citations: Add a Source XE "Citations\: Add a Source" 131445026035000Place the cursor where you would like to insert the new sourceReferences > Citations & Bibliography Group > Insert CitationChoose Add New SourceCitations: Insert a source XE "Citations\: Insert a source" Place your cursor where you would like to insert the source that has already been createdReferences > Citations & Bibliography Group > Insert CitationClick on the source that the top of the list that has already been createdCitation: Change to APA or MLA XE "Citation\: Change to APA or MLA" References > Citations & Bibliography Group > StyleClick on the drop down arrow and choose which style you want to format your citations byCitation: Manage Sources XE "Citation\: Manage Sources" References > Citations & Bibliography Group > Manage SourcesChoose to Copy/Delete/Edit existing sourcesBibliography XE "Bibliography" References > Citations & Bibliography > BibliographyClick on References, Works Cited, or Bibliography to insert into the documentCaption XE "Caption" References > Captions Group > Insert CaptionHeader: Page Number XE "Header\: Page Number" Double click in the header section to open the headerHeader and Footer Tools Design Ribbon > Header & Footer Group > Page NumberHeader: Date & Time XE "Header\: Date & Time" Header and Footer Tools Design Ribbon > Insert Group > Date & TimeHeader: Document Property XE "Header\: Document Property" Header and Footer Tools Design Ribbon > Insert > Document InfoHeader: Margin (Position) XE "Header\: Margin (Position)" Header and Footer Tools Design Ribbon > Position GroupAdjust the Header Position from the TopFooter: Page Number XE "Footer\: Page Number" Double click in the footer section to open the footerHeader and Footer Tools Design Ribbon > Header & Footer Group > Page NumberFooter: Date & Time XE "Footer\: Date & Time" Header and Footer Tools Design Ribbon > Insert Group > Date & TimeFooter: Document Property XE "Footer\: Document Property" Header and Footer Tools Design Ribbon > Insert > Document InfoFooter: Margin (Position) XE "Footer\: Margin (Position)" 22669506350000Header and Footer Tools Design Ribbon > Position GroupAdjust the Footer Position from the BottomTitle Page XE "Title Page" Insert > Pages Group > Cover PageChoose the cover page you would likeFootnotes XE "Footnotes" References > Footnotes Group > Insert FootnoteFootnotes: Number Format XE "Footnotes\: Number Format" XE "Footnotes\: Number Format" References > Footnotes Group > Launch the Footnote Dialog boxBeneath the Format Section, change the number Format Endnotes XE "Endnotes" References > Footnotes Group > Insert EndnoteEndnote: Number Format XE "Endnote\: Number Format" References > Footnotes Group > Launch the Footnote Dialog boxMake sure that endnote is selected under locationBeneath the Format Section, change the number Format 149225018732500Hyperlink XE "Hyperlink" Insert > Links Group > HyperlinkType in the webaddress in the Address boxTable of Contents XE "Table of Contents" References > Table of Contents Group > Table of ContentsChoose a preformatting TOC or click on CustomTable of Contents73215541084500To change the format of the TOC, click on the drop down arrow beside Format Lesson 11Mail Merge: Mail Merge Wizard XE "Mail Merge\: Mail Merge Wizard" Mailings Ribbon > Start Mail Merge Group > Step-by-Step Mail Merge Wizard317585126860500Step 1: Select what type of document you are creating (most likely a letter in this class) and click Next: Starting DocumentStep 2: Select what type of document you are going to use (most likely Use the Current Document) and click Next: Select Recipients Step 3: Determine whether you are going to use an existing list, list from Outlook contacts (will not use in this class) or type a new list.Use an Existing List Option:Click on BrowseChoose the file that you want to useClick OpenType a New List Option:Click CreateTo customize the column headings, click on the Customize Columns buttonAdd/Delete Column Names as necessaryClick OKBegin typing your data into the dialog box. Once you are done, click OK.Type in the file name and Click Save.Click OK.Click Next: Write Your Letter Step 4: Begin typing your letter. Every time you need a merge field, click on the More Items button and choose which field, then click on Insert. When you are done typing the letter, click Next: Preview Your Letters Step 5: Use the arrows at the top of the task pane to preview individual letters. If you want to exclude a recipient, use the arrow key to find that person and then click on the Exclude button. Click Next: Complete the MergeStep 6: Determine whether you want to print the letters or merge them to a new document where you can edit them.Print will all of your letters directly to the printerEdit Individual Letters will open all of the merged letters in a new document. In our class, always choose Edit Individual Letters.Lesson 12MacroView > Macros Group > Record MacrosName the MacroChoose whether or not to to assign the macro to the keyboard Type text in a documentGo to View > Macros Group > Macro > Stop RecordingPress the keyboard shortcut you assigned to the macro to see the program runLesson 13Access Password XE "Access Password" File > SaveIn the Save As dialog box, click on the Tools button202565015811500Select General OptionsType in a password to modify and type in a password to openClick OK an SaveRestrict Editing XE "Restrict Editing" Review > Protect Group > Restrict EditingDetermine what you want to restrict (sections 1 & 2)Click Yes, Start Enforcing ProtectionTo require a password to remove protection, type a password in the boxIf you do not want a password to remove protection, just click the OK box without typing the passwordAutoRecover Options XE "AutoRecover Options" File > Options > SaveChange the amount of minutes beside Save AutoRecover Information Every from 10 to your desired minutes.Recover Unsaved Documents XE "Recover Unsaved Documents" File > Info > Manage Versions > Recover Unsaved DocumentsOpen the file you would like to recoverDocument Inspector XE "Document Inspector" File > Info > Check for Issues > Inspect DocumentClick on the checkboxes of the areas you would like to inspectClick InspectClick on Remove All on the areas that you would like to remove the dataAccessibility Checker XE "Accessibility Checker" File > Info > Check for Issues > Check Accessibility Check Compatibility XE "Check Compatibility" File > Info > Check for Issues > Check Compatibility Blog XE "Blog" File > Share > Post to Blog > Post to BlogPDF (Save As) XE "PDF (Save As)" File > Export > Create PDF/XPS Document > Create PDF/XPS DocumentContent Controls XE "Content Controls" File > Options > Customize RibbonClick on the checkbox beside the Developer RibbonDeveloper Ribbon > Controls GroupSelect the type of controlOnce you have inserted the control, click on Properties to make adjustmentsLesson 14Personalize Word XE "Personalize Word" File > Options > GeneralChange the username to your nameChange the Initials to your initialsChange the theme to a theme of your choiceDisplay Options XE "Display Options" File > Options > DisplayChange AutoFormat Options XE "Change AutoFormat Options" File > Options > ProofingClick on AutoCorrect OptionsQuick Access Toolbar (Customize) XE "Quick Access Toolbar (Customize)" Click on the downward pointing arrow beside the Quick Access toolbar93980021018500Choose one of the options to add to the QAT Index INDEX \c "2" \z "1033" Access Password, 13Accessibility Checker, 13AutoCorrect Options, 10AutoRecover Options, 13Before and After Spacing, 5Bibliography, 11Blog, 14Bold, 2Breaks, 6Building Blocks Organizer, 7Bulleted List, 5Caption, 11Change AutoFormat Options, 14Change Case, 3Check Compatibility, 14Citation: Change to APA or MLA, 11Citation: Manage Sources, 11Citations: Add a Source, 11Citations: Insert a source, 11Clear Formatting, 3Clipboard, 2Columns, 6Comments: Delete Comment, 11Comments: New Comment, 11Content Controls, 14Copy, 2Customize Ribbon, 1Cut, 2Display Options, 14Document Formatting, 7Document Inspector, 13Draw Table, 6Drop Cap, 8Endnote: Number Format, 12Endnotes, 12Equations, 7Find, 2First Line Indent, 4Font, 2Font Size, 2Footer: Date & Time, 12Footer: Document Property, 12Footer: Margin (Position), 12Footer: Page Number, 11Footnotes, 12Footnotes: Number Format, 12Format Painter, 3Go To, 2Graphic: Artisitic Effects, 9Graphic: Border, 8Graphic: Change Picture, 9Graphic: Compress Picture, 9Graphic: Corrections, 9Graphic: Crop an image, 8Graphic: Effects, 9Graphic: Insert picture from File, 8Graphic: Picture Layout, 9Graphic: Picture Style, 8Graphic: Remove Background, 9Graphic: Reset Picture, 9Graphic: Scale an image, 8Graphic: Wrap Text, 9Graphics: Online Images, 9Gridlines, 2Hanging Indent, 4Header, 1Header: Date & Time, 11Header: Document Property, 11Header: Margin (Position), 11Header: Page Number, 11Highlighter, 3Horizontal Alignment, 4Hyperlink, 12Hyphenation, 6Indents, 4Insert Blank Page, 6Italics, 3Keep Lines Together, 6Line Numbers, 6Line Spacing, 5Mail Merge: Mail Merge Wizard, 12Margins, 6Minimize/Maximize White Space, 1Navigation Pane, 2Negative Indent, 4Nonbreaking Space, 6Numbered List, 5Orientation, 6Page Background, 7Page Border, 8Page Size, 6Paragraph Border, 4Paragraph Shading, 4Password Protect, 1Paste, 2PDF (Save As), 14Personalize Word, 14Properties, 1Quick Access Toolbar (Customize), 14Quick Parts, 7Quick Table, 6Recover Unsaved Documents, 13Replace, 2Replace (Formatted), 2Restrict Editing, 13Ruler, 2Save As A Different File Type, 1Saving, 1Screen Clipping, 9Screenshot, 9Shapes, 9Shapes: Formatting, 10Show Fields, 7Small Caps, 3SmartArt, 10SmartArt: Change color of individual shape, 10SmartArt: Color, 10SmartArt: Resize, 10SmartArt: Style, 10Spell Check, 10Spell Check Options, 10Split, 1Strikethrough, 3Style, 3Style (Modify), 3Subscript, 3Table by Dragging, 6Table Dialog Box, 6Table of Contents, 12Table Style, 6Table: Autofit to Contents, 7Table: AutoSum, 7Table: Borders, 7Table: Cell Alignment, 7Table: Cell Margins, 7Table: Convert Table to Text, 7Table: Convert text to Table, 7Table: Merge Cells, 7Table: Resize Columns/Rows, 7Table: Shading, 7Table: Sorting, 7Table: Split Cells, 7Table: Text Direction, 7Table: View Gridlines, 7Tabs, 5Template, 1Text Box, 8Text Box: Formatting, 8Text Box: Position, 8Text Effects, 2Text Object, 8Themes, 7Thesaurus, 10Title Page, 12Track Changes, 11Translate, 10Underline, 3Vertically Center On a Page, 4Views, 1Watermark, 7WordArt, 3Zoom, 1 ................
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