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-236220-838835Help With Microsoft? PowerPoint? AssignmentsIntroductionMicrosoft? PowerPoint? software is used widely in business and education to create visual presentations to accompany live speaking. Table of ContentsUsing Microsoft? PowerPoint? PAGEREF _Toc292287397 \h 1Creating Your Best Work in Microsoft? PowerPoint? PAGEREF _Toc292287400 \h 2Details You Should Know PAGEREF _Toc292287405 \h 4Submitting Your Microsoft? PowerPoint? File…………………………………………………………………….. PAGEREF _Toc292287408 \h 5Using Microsoft? PowerPoint?Microsoft? PowerPoint? software is widely used in business and education to create slides, organize information in a slideshow, and accompany live presentations. The slides are presented sequentially, most often by means of a computer running the software connected to a projector. When used in a live presentation, the presenter uses the mouse button, the spacebar, or the arrow keys to advance to the next slide. To help make the slides more interesting, Microsoft? PowerPoint? provides a number of visual styles and themes so that all slides can have a similar look. Each theme or style accommodates a number of slide types in the form of empty slide templates, which may then be populated with content. Among the many templates are title slides, bullet-point slides, slides with spaces for images, and so on.In addition, the creator can control transitions between slides and other simple animations, such as having bullet points appear one at a time instead of all at once.Space is provided in the presentation file—not visible to viewers—where presentation or speaker notes can be stored for the presenter to refer to as he or she is presenting. Because Online Campus students cannot usually give their presentations to the class, speaker notes are often required as part of online students’ submissions in lieu of actually giving the presentation. (See Creating Your Best Work in Microsoft? PowerPoint? below.)Additional media, such as images, sounds, and video clips, may be inserted into slides as part of the presentation.Audio files can be inserted with presentations, and slide transitions can be timed to the audio file to make it independent of a live presenter.Software Tips and TricksAs you work with Microsoft? PowerPoint? to build your presentation, review your work regularly to make sure it looks and works as you intend it to. Become familiar with the Slide Show mode and use it to view your presentation file often to see what it will look like to viewers.Save your work often—every 5 minutes or so. If a file becomes corrupted, or if your computer crashes, you will only have the last 5 minutes of work to recreate.Take advantage of the built-in templates and styles provided by Microsoft? to make your presentation look professional.Be consistent in the use of slide transitions and other animation features in Microsoft? PowerPoint?. Inconsistency in transitions and the display of information can distract from the content of your slides.Help with Microsoft? PowerPoint?For help in using Microsoft? PowerPoint?, click the Help tab in the University of Phoenix eCampus website and search for the keywords PowerPoint helps. You may get additional help using Microsoft? PowerPoint? by clicking the Help or Question Mark button located in the upper left corner of the Microsoft? PowerPoint? window (Microsoft? Windows?) or pull down the Help menu and select PowerPoint Help (Apple? Macintosh?). Creating Your Best Work in Microsoft? PowerPoint?Simply placing content into a Microsoft? PowerPoint? presentation does not guarantee quality. Like any form of communication media, these presentations can be of high- or low-quality, depending on knowledgeable use of the software and its purpose. The tips and suggestions in this section will help you create a high-quality presentation file. These are provided as a guide to help create your best work, rather than as an inflexible set of rules.Before You Use Microsoft? PowerPoint?To save time and to ensure the highest quality, organize your work in an outline before building your presentation. In your outline, decide in advance how you will divide your content into slides to convey your message, as well as what other text will appear on each slide. The outline view in Microsoft? Word can be used for this purpose. Use level 1 of the outline for the slides, level 2 for bullet points and other content on the slides, and levels 3 and beyond for information that is subsidiary to the bullet points. This outline can then be saved and imported directly into Microsoft? PowerPoint?, giving you a head start on building your presentation.Best Use of Microsoft? PowerPoint?Microsoft? PowerPoint? users often forget that they, the presenters, are the most important part of their presentations, and that the slides are only there to support them as presenters. This is true, even if you are submitting the presentation file as an assignment without the benefit of actually presenting it to a live audience.With this in mind, here are some tips that will improve your presentations:Be concise. Paragraphs and complete sentences that end in periods are NOT appropriate in slides—although they are appropriate in speaker notes (see below).Be bold. Use large font sizes. To help you keep text concise, never use a font size smaller than 36 points on a slide (30 points if space is constrained).Avoid long texts. Do not display long texts on a slide. If an on-screen text is so long that it requires you to impose on other screen elements—such as margins and titles—or to use a font size smaller than 30 points to get it to fit, it is too long. Cut it down or deliver it in a handout instead.Limit the number of bullets. A slide should not contain more than nine bullet points—although fewer than five is fine.Avoid decorative images. Avoid using graphic images for decorative purposes, which can distract your audience and detract from your message. Instead, only use graphics that support or enhance your message. Be consistent. Be consistent in the use of fonts, colors, and other screen elements. Use only one font (typeface) throughout your presentation, although it is okay to use one font type for titles and another for the body text. Use the same color scheme throughout your presentation. Place other screen elements (titles, margins, dividers, page numbers, footers, and so on) in the same places and in the same styles on every slide. Consistency of style helps the reader follow your message without distraction.Speaker NotesBecause Online Campus students will not have opportunities to present using their presentations, they are often asked to provide “extensive” or “detailed” speaker notes. (Some colleges require speaker notes from Local Campus students, as well.) Speaker notes should accompany each slide in your presentation and be written or pasted into the Speaker Notes section for that slide. For university purposes, the speaker notes should contain more than brief notes you might jot down for yourself when presenting. They do not need contain your complete presentation as you would deliver it, but they should be complete enough for any reasonable person to read your speaker notes, look at your slides, and understand your presentation completely.Speaker notes should be written as complete sentences with proper punctuation and organized into paragraphs. This is different from writing a paper in that the slides provide the major organization structure and the speaker notes are written in a conversational tone to support the slide.APA References and SourcesTwo kinds of information go into presentations: content directly related to the presentation itself; and incidentals used to construct the presentation file, such as pictures or sound effects. Unless you created them yourself, both kinds need to be cited in your presentation, usually on a slide dedicated to that purpose near the end of your presentation. Both should use APA formatting, although APA formatting is most vital for the content-oriented citation. Example:Incidentals should be cited on your reference slide by numbering them where they are used and on the citation page, or by briefly referencing them in the citation (“The picture of ducks on slide 12”) followed by as much descriptive citation as you can find.Please use the University Library as your preferred source for incidental materials and avoid the use of copyrighted materials.Details You Should KnowSupported File FormatsMicrosoft? PowerPoint? files end with “.ppt” (for the 2003 version and earlier) or “.pptx” (for the 2007 version and later). Unless stated otherwise, all submissions should be saved and submitted in the older 2003 “.ppt” version format. If you are using Microsoft? PowerPoint? 2007 or later, you may need to use the Save As… function to save your presentation in the older format.For information about file size restrictions and ways to reduce the size of submissions, please click the Help tab in eCampus and search for the keywords submission limitations.Reducing the Size of Presentation Files As with all files submitted in course forums, the file size should be smaller than 10 MB. If the file is too large, you may be able to reduce the size; most media that has been added increases the files size. As a general rule, video requires hundreds of times the space needed for audio; audio require hundreds of times the space needed for images, and images can require hundreds of times the space needed for text. If you have an oversized presentation file, consider reducing the size of the video first, the audio second, and pictures third.Remove unnecessary media: Consider removing video, audio, or images that are not directly related to the content of your presentation, such as decorative pictures or transition sounds.Reduce the size of video clips: You can reduce the size of video by shortening its length or leaving it out altogether. If you have access to video editing software, you can also reduce the size of video by using higher compression, lower frame rates, and reduced resolution. Reduce the size of audio clips: First, consider whether you can shorten the audio’s length or leave it out altogether. If you have audio editing software, you can also reduce the size of an audio file by reducing its bit rate or by increasing compression. Highly compressed audio can sound tinny (like you are listening over a telephone), but that level of compression is often adequate for most purposes. Reduce image resolution: You can reduce the size of most images by making sure they have only as much resolution as they need to have. Most screens are capable of displaying 1440 × 900 pixels or less. That means that if you have images with a higher resolution than that, the image is using more space than needed. Use a graphics program, such as Microsoft? Paint, to reduce the resolution of large images. Submitting Your Presentation FileWhere to Upload Files to the FacilitatorUnless directed otherwise by your instructor, submit your presentation by attaching it to the assignment section of your classroom. If you submitting a presentation on behalf of a team, include the names of all team members somewhere in your submission, as directed.ResubmissionsSometimes the wrong version of a file is accidentally submitted to the facilitator, or a mistake is discovered after you have already submitted the file. Contact your facilitator to find out their policies and to let them know which file is the final version to be graded. ................
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